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Home My Public Portal Aboutr 15-195*�Rmftz#tvlxl of the Pory 4 of Tarteret, N- �1 L5-195 �� Date of Adoptian § 2 PtgiiD'Y 17 1 _ 2015 i AUTHORIZING A PROFESSIONAL ENGINEERING SERVICES CONTRACT WITH CYIE ASSOCIATES, RE: TERMINAL AVENUE, PERSHING AVENUE & HOLLY STREET ROUNDABOUT IMPROVED'IENTS PROJECT WHEREAS, the Borough of Carteret is in need of specialized engineerin services in connection with the Terminal Avenue, Pershing Avenue & Holly Street Roundabout Improvements Project; and WHEREAS, CAME Associates, 1460 Route 9 South, Howell, New Jersey 07731, possesses the requisite experience and expertise to provide said services; and WHEREAS, CrvLE Associates has submitted a proposal to provide said services at a total cost not to exceed $25,000.00; and WHEREAS, the Mayor and the Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the ublayor and the Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. The proposal from CME Associates for engineering services related to the Terminal Avenue, Pershing Avenue & Holly Street Roundabout Improvements Project at a total cost not to exceed $25,000.00 is hereby approved. 2. This action is approved as an award of a professional services contract pursuant to N.J.S,A 40A:11- 5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. this P be forwarded to the Borough's Purchasing Department and CNIE Associates. Adopted this 17" day of September, 2015 and certified as a true copy of the original on September 13, 2015, KATHLEEN M. BARNEY. NhMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILA l YES NO NV A . 6. COUNCILMAN B ELLIIO X ! KRI ill 1 YES X - SO NV A.B. DIAZ X NAPLES DI AIASCIO X - SI' ARZ —! - X Indicate Vmc AB Absent NA Vot Votin. .XOR I ndicates Vote m O,eaute Veto Adopted at a nneenne of the A{unicipal Council Septanbe.r 17, 2015 rERK JOHN H. ALLGAIR, P.E., P.P. (1983 -2001) DAVID J. SAMUEL, P.E., P.P. JOHN J. STEFANI, P.E., L.S., P.P. JAY B. CORNELL, P.E., P.P. MICHAEL J. McCLELLAND, RE., P.P. GREGORY R. VALESI, P.E., P.P. TIMOTHY W. GILLEN, P.E., P.P. BRUCE M. KOCH, P.E., P.P. BEHRAM TURAN, P.E. TREVOR J. TAYLOR, P.E., P.P. ASSOCIATES LOUIS J. PLOSKONKA, RE September 15, 2015 Mayor Daniel J. Reiman Borough of Carteret Municipal Building 61 Cooke Avenue Carteret, NJ 07008 Re: Fee Estimate for Professional Engineering Services for Terminal Avenue /Pershing Street Roundabout Borough of Carteret, Middlesex County, NJ Proposal No. 2015 -176 Dear Honorable Mayor Reiman: We are pleased to present our estimate of fees for professional services for the above - referenced project. It is our understanding that the Borough desires to improve the circulation at the intersection of Terminal Avenue, Pershing Street and Holly Street. The improvements are as shown on the enclosed concept sketch previously prepared by our office. The Engineer's estimate for the improvements totals approximately $170,000.00. With this being said, we anticipate that the following tasks will be required: A. Survey and Base Map Phase Services — We will prepare a base map to be utilized during the design phase services. The base map will include Geographic Information System (GIS) mapping along with supplemental information, as necessary, to prepare construction plans. The supplemental information will use assumed horizontal and vertical datum and will include: • Top of curb and gutter grades; • Roadway centerline grades; • Location of existing physical features; • Areas of proposed drainage repairs, as needed; and • Driveway and Handicap Apron locations. B. Design Phase Services — This work will consist of the preparation of construction plans, quantities, and final cost estimate. The services have been divided into tasks as detailed below: • Prepare construction and grading plan; • Prepare typical cross sections; • Design required storm sewer improvements; It Prepare construction details, location map, and traffic control plan; 5: \Carteret\Proposals12 01 5-176 Roundabout 9-15- 15.doc A CONSULTING AND MUNICIPAL ENGINEERS 1460 ROUTE 9 SOUTH, HOWELL, NEW JERSEY 07731 — (732) 462 -7400— FAX: (732) 4090756 Mayor Reiman September 15, 2015 Borough of Carteret Proposal No. 2015 -176 Re: Fee Estimate for Professional Engineering Services for Page 2 Terminal Avenue /Pershing Street Roundabout o Prepare final construction quantities; • Prepare bid specifications; and Y Prepare final construction cost estimate. C. Permit Phase Services — This work will consist of preparing plans, application forms, fee schedules and obtaining permits for the following review agencies: • Freehold Soil Conservation District D. Bid Phase Services — Work in this phase will provide the following services to publicly bid the project in accordance with the Local Public Contracts Law: • Provide Bid Documents to Prospective Bidders as needed; • Answer Prospective Bidder's Request for Information; • Provide Addenda for Clarification of Project Specifications; • Attend Bid Opening; • Analyze Responsible Bids and Recommend Contract Award; and • Coordinate with Borough, as needed. Construction Phase Services — Generally, we prefer to quote services for construction phase upon the completion of the Bid Phase as the ultimate cost for our services will depend upon a number of factors including the final design, the contractor to whom the contract is awarded and the desired level of construction observation required. We would recommend that the fee outlined below be budgeted for this purpose. Should the final design and other contract factors preclude CME from being able to properly administer the project within this budget, we will inform you immediately. SAGaheretTroposaisXM6 -176 Rwndaout 9 -15 -16 dJ Mayor Reiman September 15, 2015 Borough of Carteret Proposal No. 2015 -176 Re: Fee Estimate for Professional Engineering Services for Page 3 Terminal Avenue /Pershing Street Roundabout We will provide the necessary engineering services as described above based upon the cost breakdown as noted below: A. Survey and Basemap Phase Services ............................... ......................$7,500.00 B. Design Phase Services ....................... ............................... .....................$10,000.00 C. Permit Phase Services .............. ............................... ......................$2,000.00 D. Bid Phase Services .............................. ............................... ......................$2,500.00 E. Construction Phase Services ( Budget ) ............................ .....................$12,000.00 Total Estimated Fee for Services ......... ............................... ......................... / 00.00 Exceptions: Any engineering services not indicated in this proposal will be invoiced at a mutually agreed upon price and as specifically authorized by the Borough Governing Body. C Any application fees. Should you accept our fee estimate, kindly provide a purchase order or professional services Resolution authorizing same. Very truly yours, CME Associates Gregory R. Valesi, PE, PP, CME Partner GRV:TT:mrm Enclosure cc: John DuPont, PE, PP, CME S9Caderetl rop sals12015 -176 Roundabout 9- 15- 15.doc c'a CME File: HCA00603.01 9/15/2015 Page 1 of 1 PRELIMINARY CONSTRUCTION COST ESTIMATE TERMINCAL /PERSHING INTERSECTON ROUNDABOUT BOROUGH OF CARTERET, MIDDLESEX COUNTY, NEW JERSEY 1 Clearing Site, Mobilization and Demobilization 1 LS $10,000.00 $10,000.00 2 Maintenance and Protection of Traffic 1 LS $20,000.00 $20,000.00 3 Remove Existing Curb or Rolled Curb and Gutter 600 LF $2.00 $1,200.00 4 Remove Existing Walks 2,000 SF $1.00 $2,000.00 5 Excavation, Unclassified 150 CY $30.00 $4,500.00 6 HMA Milling, up to 3" deep 2,100 SY $3.00 $6,300.00 7 Dense Graded Aggregate Base Course, 6" Thick 200 CY $15.00 $3,000.00 8 HMA Base Course, 4" Thick 100 TN $80.00 $8,000.00 9 HMA Surface Course, 2" Thick 250 TN $80.00 $20,000.00 10 Concrete Walk, 4" thick 2,000 SF $6.00 $12,000.00 11 Detectable Warning Surface 10 SY $300.00 $3,000.00 12 Concrete Vertical Curb, 9 "x18" 900 LF $22.00 $19,800.00 13 Traffic Striping 1 LS $20,000.00 $20,000.00 14 Regulatory and Warning Signs 1 LS $2,500.00 $2,500.00 15 Allowance for Drainage and Landscaping Improvements 1 LS $15,000.00 $15,000.00 CONSTRUCTION SUBTOTAL: $147,300.00 CONSTRUCTION CONTINGENCIES (15 %): ;$2295.00 TOTAL: $169,395.00 S:\CarteretlEstimates \15 -09 -10 - Roundabout.As OFFICE OF FLATHLEEN K. BARNEY. RNIC /C,14C ,YIUNICIP.4L CLERK P.Q1".aug4 Jif & n�f MIDDLESEX COUNTY C 'Nefu `Jersey Date: 9/16/2015 TO: Patrick DeBlasio, Treasurer Borough of Carteret REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS: 1 •' 1 ' •• Q. • 0 I 'ilk y 0. •• ' • 1 • •• IA Name of Account: k�LlJi10N /dC AMOUNT TO BE ENCUMBERED:A A TOFAL M N0T'En EXCM) $25 000.00 KA HLEEN M. BARNEY, Municipal Clerk CERTIFICATION OF. AVAILABILITY OF FUNDS I, Treasurer of the Borough of Carteret, do hereby certify that there are sufficient funds available in the current budget to enable the Municipal Council to authorize the entering into a Contract between the Borough of Carteret and: The funds available for this contract are in the Budget, in the account of: in the amount of: &d00 By this certification, I have hereby encumbered the above named account for the amount of the contract pending Council action. Patrick DeBlasio, / Treasurer DATE: AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: Ja nuary 2, 2015 Notary Public of New Jersey LINDA A. RIVERA NOTARY PUBLIC OF NEW JERSEY MY COMMISSION EXPIRES MAY 2, 2016 athleen M. Barney, MMC t Municipal Clerk BOROUGH OF CARTERET Sworn and subscribed before me thi day of NOTICE OF CONTRACT AWARDED The Borough . 0f Carteret has awarded a conpact without competitive bidding as a profes- sional service pursuant to N.I.S.A, 40A:11 -5 (1) (a). This contract and the resolution au- thorizing it are available for public Inspection In the office of This action Is approved as an ante wnn me Borough's Fall i and Open Procesz as authorized w byla... Awarded to: 'CME As'0clate ' Services: Engineering Services, ReTel l"' Avenue, Pershing9 Avenue & Holly Street Bonn - about Improvements Project ( Resolutio n_: 415- 795... e `Cost: Not to Exceed $25,000.00 KATHLEEN M. BARNEY, MMC Municipal Clerk ($15.90) Ad Number: 0000959558 Run Dates: 01/02/16 BOROUGH OF CARTERET NOTICE OF CONTRACT AWARDED The Borough of Carteret has awarded a contract without competitive bidding as a profes- sional service pursuant to N.-I.S.A. 40A:11 -5 (1) (a). This contract and the resolution au- thorizing it are available for public inspection in the office of the Municipal Clerk. This action is approved as an award of Professional Services Contract pursuant to N.1.S.A.40A:11- 5(1)(a) in accord- ance with the Borough's Fair and Open Process as authorized by law. Award to ; CME Associates Serv__ices: Engineering Services, Re: Terminal Avenue, Pershing Avenue & Holly Street Round- about Improvements Project Resol - #15 -195 Cost: Not to Exceed $25,000.00 KATHLEEN M. BARNEY, MMC OF ;FI! b 2916 �Cr 01 E Municipal Clerk ($15.40) 00 00959558-01