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Home My Public Portal AboutSelect Board -- 2021-03-01 Minutes ovkaw lap Town of Brewster Office of: � '' 2198 Main Street Select Board •a IL Town Administrator �0 = Brewster, MA 02631 = 1898 Phone : ( 508) 896 = 3701 Fax : ( 508) 896- 8089 ,� /y�$ f Pon MINUTES OF THE SELECT BOARD REGULAR SESSION MINUTES DATE : March 1, 2021 TIME : 6 : 00 PM PLACE : Remote Teleconference i ALL PARTICIPANTS ARE PARTICIPATING REMOTELY : Chair Chaffee , Selectperson Whitney, Selectperson Bingham , Selectperson deRuyter, Selectperson Chatelain , Town Administrator Peter Lombardi , Town Administrator Susan Broderick, Town Administrator Donna Kalinick, Executive Assistant to the Town Administrator Robin Young, Colette Williams, Bill Meehan , Kyle Hinckle Call to Order & Declaration of a Quorum , Meeting Participation Statement and Recording Statement Chair Chaffee called the meeting to order at 6 * 00pm , conducted a roll call vote of attendance, declared a quorum present, and read the meeting participation and recording statements . Public Announcements and Comment ' Members of the public may address the Select Board on matters not on the meeting's agenda for a maximum 3-5 minutes at the Chalr's discretion Under the Open Meeting Law, the Select Board is unable to reply but may add Items presented to a future agenda . None . 3 Select Board Announcements and Liaison Reports I None . r Town Administrator' s Report i Mr . Lombardi discussed the re - opening plan announced by the State last week . The State announced a number of regional collaborations regarding the vaccine on Cape Cod . More information will be posted on the Brewster website when it is available . Regionally the case count is trending down to pre -Thanksgiving numbers and Brewster is now in the green designation . Brewster Town offices will be reopening starting next week with Town Hall being open on Tuesday' s and Thursdays 8 : 30am4pm . The Transfer Station will start taking fee items on March 11th, 2021 . The solar projects at the Captains Golf Course are in progress . There will be a pause of construction over the summer months . Interviews are being conducted to fill the new part time Energy Coordinator position which is funded by the Green Communities grant . Chair Chaffee asked whom should be contacted for home bound seniors to receive a vaccination appointment . Both the Council on Aging and the Health department can be contacted . i i i I I www . brewster- ma . gov I BoS 03- 01 -21 Page 1 of 5 I i pj&%V?1OVUllllryq/q/p I(%j \�c e! L as Town of Brewster Office of: o o +� Select Board 2198 Main Street Town Administrator �0 Brewster, MA 02631 = 1898 Phone : ( 508) 896-3701 Fax : ( 508) 896= 8089 �y�$��tHIIIM111111IH1\u\Q��\\\ Consent Agenda Appointments : Election Workers Meeting Minutes : February 16, 2021 Fee Waiver Request and Permission to use Breakwater Beach : The Anglican Church of the Resurrection Fee Waiver Requests : Water Department & Brewster Historical Society 48th Antique Fair Fundraiser Chair Chaffee thanked the Election Workers being appointed tonight . Selectperson Bingham moved to approve the March 1, 2020 consent agenda , Selectperson Whitney second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham -yes, Selectperson deRuyter-yes, Selectperson Chatelain , Chair Chaffee-yes . The Board vote was 5 -yes, 0- No . Brewster Chamber of Commerce Update — Kyle Hinkle, Executive Director The Chamber of Commerce will be hosting the 311t annual Brewster in Bloom this year . A new agenda of events has been launched . Brewster Cultural Trail is a new event this year, highlighting the cultural and historic sites in town . A virtual Artisan Showcase will be held in place of an in - person event, and hosted on the Chamber website . Kid -fest Origami flower bouquet class will be hosted on the website . A virtual Bloom 5k run will be held , with the entry fee benefiting the Brewster Recreation scholarship fund . A Brewster- in - Bloom lawn display contest will take place instead of an in - person parade . A 2019 Brewster Band performance will be re- aired on the Chamber website . The Re - opening Advisory Committee continues to meet and discuss the issues related to the Covid - 19 pandemic . Chair Chaffee asked if there was data on the booking of short term summer vacation rentals . It is thought that it will be a strong market this summer as it is expected to be a very busy summer . Discuss and Vote on Implementation of Plastic Bag Ban Mr . Lombardi reviewed the history of the Plastic Bag Ban . The Town by- law was supposed to be enacted in June 2020 but implementation was delayed due to the pandemic . Mr . Lombardi suggested implementation of the ban starting June or July 1 of this year . The Health Department oversees enforcement of this by- law . He would like the Recycling Committee be engaged in the education of the establishments and residents . Selectperson Bingham moved to reinstitute the plastic bag ban as of July 1, 2021 , Selectperson Whitney second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham -yes, Selectperson deRuyter-yes, Selectperson Chatelain , Chair Chaffee-yes . The Board vote was 5 -yes, 0- No . I Review and Vote on Recommended Town Charter — Joint with Charter Committee 1 Charter Committee Chair Whitney called the meeting of the Charter Committee to order at 6 : 30pm and called a roll call of attendance . Chair Whitney then reviewed the PowerPoint presentation that was included the Select Board packet . There were 3 specific items for the Select Board to consider . Selectperson Whitney j would like to see Charter on the spring Town Meeting warrant, with the rest of the Board in agreement . The question regarding the Finance Committee jurisdiction will be sent to Town Counsel for feedback . Selectperson deRuyter would like to review the language once back from Town Counsel if it differs from the www , brewster- ma .gov BoS 03 - 01 - 21 Page 2 of 5 I 3 i { �/j 04k, all Town of Brewster Office of: 16 Select Board � _ •,, 1. 1 2198 Main Street Town Administrator is: " � )0 � Brewster, MA 026314898 r _ _ Phone : ( 508) 896= 3701 Fax : ( 508) 896-8089 current Town by- law . Tonight' s intent of the Charter Committee is to hand off the Charter document to the Select Board for the remainder of the process . Any future changes made to the document would be by the Select Board . The Water Commission will be meeting Friday, March 5, 2021 to provide final feedback on the Charter language . Selectperson Bingham moved to accept the Town Charter as drafted , Selectperson Whitney second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham -yes, Selectperson deRuyter-yes, Selectperson Chatelain , Chair Chaffee-yes . The Board vote was 5 -yes, 0- No . Mr . Meehan moved to adjourn the Charter Committee at 6 : 56, Ms . Bingham second . A roll call vote was taken by the Charter Committee , Peter Lombardi - Yes, Karen Whitney - Yes, Cindy Bingham - Yes, William Meehan - Yes, Colette Williams — Yes . Discuss and Vote on Appropriations from General Stabilization Fund to Affordable Housing Trust and Capital Stabilization Funds Mr . Lombardi reviewed the past two fiscal year appropriations to the General Stabilization and Affordable Housing Trust funds . He is now recommending that the Select Board appropriate a total of $ 750k from General Stabilization to the Affordable Housing Trust ( $ 250k ) and the Capital Stabilization Fund ( $ 500k ) . The General Stabilization fund balance after these appropriations are made would be just under $ 3M , still well above the target amount outlined in the Financial Reserves policy . At Town Meeting this spring, it is being planned to recommend appropriating another $ 150k in Free Cash to Affordable Housing Trust . These combined appropriations would reflect a return to the original , pre- pandemic plan for these two funds from last spring . In addition , the FY22 operating budget includes appropriations of $ 250k to the Affordable Housing Trust and $ 200k to the Capital Stabilization Fund . The FY22 operating budget projects $ 500k in short-term rental revenues . Selectperson deRuyter moved to appropriate $ 250k from General Stabilization to the Affordable Housing Trust and $ 500K from General Stabilization to the Capital Stabilization Fund . Selectperson Whitney second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham - yes, Selectperson deRuyter-yes, Selectperson Chatelain , Chair Chaffee -yes . The Board vote was 5 -yes, 0- No . Review and Discuss Draft Spring 2021 Town Meeting Warrant Spring Town Meeting Warrant Articles 4, 11 , 12, 13 were reviewed by Mr . Lombardi . 3 Article 4 will apportion the Nauset Regional School District' s assessment to the four member towns for the upcoming fiscal year based on their proportionate annual student enrollment within the school district . This specific methodology is provided for within the inter- municipal agreement, approved by the four towns j establishing the Nauset Regional School District . This allocation formula has been applied in each of the last twenty three years by Town Meeting vote . Selectperson Bingham moved to approve Article 4 as printed in the warrant, Selectperson Whitney second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham -yes, Selectperson deRuyter-yes, Selectperson Chatelain , Chair Chaffee -yes . The Board vote was 5-yes, 0- No . i I www , brewster-ma . gov BoS 03 -01 - 21 j Page 3of5 t i Town of Brewster Office of: Select Board it ; 2198 Main Street Town Administrator 3 IA Zo IAa Brewster, MA 026314898 r Phone : ( 508) 896- 3701 Fax: ( 508) 896- 8089 Wj'��N//NIN f I I M I I I t tl tW1\u�Qp Article 11 is to see if the Town will vote to authorize the Board of Selectmen and Elementary School Committee to apply for and accept any and all grants or gifts from Federal , State, and local governments, charitable foundations, private corporations, and individual and private entities , and to expend those funds for the purposes for which grants are authorized . Selectperson Bingham moved to approve Article 11 as printed in the warrant, Selectperson Whitney second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham -yes, Selectperson deRuyter-yes, Selectperson Chatelain , Chair Chaffee -yes . The Board vote was 5 -yes, 0- No . Article 12 is to see if the Town will vote to authorize the Board of Selectmen to apply for and accept State Grants from the Massachusetts Department of Transportation Highway Division ( Chapter 90 ) , and to expend those funds for the purposes of state approved Chapter 90 projects, services, and purchases . Selectperson Bingham moved to approve Article 12 as printed in the warrant, Selectperson Whitney second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham -yes, Selectperson deRuyter-yes, Selectperson Chatelain , Chair Chaffee-yes . The Board vote was 5 -yes, 0- No . Article 13 property valuation services contract . The state recently changed the cycle of valuation from a 3 year window to a five year window . This contract will sync the Town contract with the States requirements . Selectperson Bingham moved to approve Article 13 as printed in the warrant, Selectperson Whitney second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham -yes, Selectperson deRuyter-yes, Selectperson Chatelain , Chair Chaffee -yes . The Board vote was 5 -yes, 0- No . i Mr . Lombardi referred to the placeholder on the warrant for an advisory article related to hunting in the Punkhorn area of Town . A citizen ' s petition has been submitted to ban hunting in the Punkhorn area . Selectperson deRuyter feels it would be confusing to have the advisory article in the warrant as well as the citizen ' s petition . Selectperson deRuyter moved to remove the Select Board ' s hunting placeholder article from the Warrant, Selectperson Bingham second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham -yes, Selectperson deRuyter-yes, Selectperson Chatelain , Chair Chaffee -yes . The Board vote was 5 -yes, 0- No . i For Your Information No discussion . i a Matters Not Reasonably Anticipated by the Chair None . i Questions from the Media None . www . brewster-ma . gov 1 BoS 03 - 01 -21 Page 4 of 5 j 3 i0%?I0IIII11 Nl41 01Aawqvr °Ott Town of Brewster Office of: . ,, F9 �z o ' o ++� . Select Board � •, ;� 2198 Main Street Town Administrator 0 � ( a Brewster, MA 02631 - 1898 r Ig Phone : ( 508) 896- 3701 4 Fax : ( 508) 896-8089 �M/ilflrylli�ItflNW\u��\ Next Meetings : March 2 , March 10, March 15 , March 16, March 25 , 2021 Adiournment Selectperson Bingham moved to adjourn at 7 : 14pm , Selectperson Chatelain second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham -yes, Selectperson deRuyter-yes, Selectperson Chatelain , Chair Chaffee -yes . The Board vote was 5 -yes, 0- No . Respectfully submitted , Robin Young f r Approved : Q (ULD2 �Signed : Date Selectperson Bingham , Clerk f he Board of Selectman Accompanying Documents in Packet : Agenda, TA Report documents, Consent Items, FYI Packet, Draft 2021 Spring Town Meeting Warrant, Brewster in Bloom outline, Charter presentation, i i 1 i I I www , brewster- ma . gov BoS 03 -01 - 21 Page 5 of 5 I i