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HomeMy Public PortalAboutResolution 2023-12-06 Authorizing the Town Manager to Sign Merrick Task Order #4 Subservice Utility Exploration for Quail Dr. Waterline Looping and Planned PRV InstallationTOWN OF FRASER RESOLUTION NO. 2023-12-06 A RESOLUTION AUTHORIZING THE TOWN MANAGER TO SIGN MERRICK TASK ORDER #4 SUBSERVICE UTILITY EXPLORATION FOR THE QUAIL DR. WATERLINE LOOPING AND PLANNED PRV INSTALLATION WHEREAS, the Town of Fraser's adopted the 2023 Capital Approvement Plan and both projects are listed in the plan, and this is the first step in obtaining the required construction documents needed for construction BE IT HEREBY RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO THAT: 1. The Town of Fraser Trustees authorizes the Town Manager to sign Task Order #4 for a price not to exceed $46,550. READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES THIS Q DAY OFiinco.r,.S ,1023. Votes in favor: -1 BOARD OF TRUSTEES OF THE Votes opposed: 0 TOWN OF FRASER, COLORADO Abstained: Q / BY: Mayor pro_j ATTEST: Town Clerk o°oo MERRICK' ❑o❑ Attachment A.1 Form of Work Order Merrick Project No.: 65420492-04 Work Order No.: 004 Date of Work Order: November 14, 2023 Work Order Title: Engineering Investigation and Data Collection Scope of Services: We are pleased to present this proposal for engineering investigation and data collection services for the Town of Fraser. We understand that the Town of Fraser is interested in completing the design for waterline improvements to the Elk Ranch Road PRV area and Quail Drive area, this investigation and data collection will allow Merrick to complete the design under a separate work order. The Town will take the project to bid for construction. Scope of Services The proposed scope of services for completing the work order is presented below. Task 1— Quail Drive Engineering Investigation and Data Collection The future design near Quail Drive includes installing a new waterline and appurtenances to improve the ability to operate and maintain the waterline and to improve water quality. This investigation and data collection will provide information to complete the engineering design in the future. 1.1 SUE and Geotechnical Investigations and Topographical Survey SUE Quality Level A (QLA) is required in this area since there appear to be many conflicting utilities and unknown location of waterlines. Test holes will be performed where conflicts with new infrastructure will be installed. The surveyor will pick up locations of test holes from the SUE investigation, street right-of-way, property lines, edge of asphalt, and concrete flatwork. SUE QLB underground and above ground utilities will be updated on the drawing set. One geotechnical soil boring will be completed. A pavement design will be completed for disturbed pavement at each location. Task 2 — Pressure Reducing Valve (PI?V) Engineering Investigation and Data Collection The future design for one new PRV vault will be designed in the vicinity of the intersection of Elk Ranch Rd. and Oxbow Court. The purpose of the PRV is to isolate the North System from the South System to conform to water rights stipulations. This investigation and data collection will provide information to complete the future engineering design. 2.1 SUE and Geotechnical Investigations and Topographical Survey SUE Quality Level A (QLA) is required in this area to confirm the locations of existing and new. Test holes will be performed where conflicts with new infrastructure will be installed. The surveyor will pick up locations of test holes from the SUE investigation, street right-of-way, property lines, edge of asphalt, and concrete flatwork. SUE QLB underground and above ground utilities will be updated on the drawing set. One geotechnical soil boring will be completed. A pavement design will be completed for disturbed pavement at each location. Deliverables will include: • Merrick will provide SUE Report, Survey Data and Geotechnical report to the Town of Fraser. We appreciate this opportunity to be of service to the Town of Fraser and look forward to working with you on this work order. If you have any questions or comments regarding our Work Order, do not hesitate to contact us. ❑°°o MERRICK' ❑❑❑ Fee: Our proposed budget for the Task No. 1 outlined above is a Not -to -Exceed Budget = $25,100.00. Our proposed budget for the Task No.2 outlined above is a Not -to -Exceed Budget = $21,450.00: Our proposed total budget for items outlined above is a Not -to -Exceed Budget = $46,550.00 Town of Fraser By: roc -/G Name: Date: //36 2- 1/ Name: 11/14/2023 Date: 2024 CIP DATA COLLECTION COST Opinion of Fee Estimate for Field Data MAJOR PROJECT CATEGORY (Water/Wastewater): Water PROJECT: Quail Drive COST ESTIMATOR: Merrick DATE OF ESTIMATE: 11/2/2023 Item Description Units Quantity Unit Cost Extended Cost 1 Quail Drive PRV SUE LS 1 $ 6,196 $ 6,196 2 Allowance for Additional Level A SUE Potholes - Invoiced only if required EA 5 $ 750 $ 3,750 3 Quail Drive PRV Survey LS 1 $ 6,424 $ 6,424 4 Quail Drive Geotechnical LS 1 $ 2,750 $ 2,750 5 SUE Observation/Recordation HR 12 $ 200 $ 2,400 6 Hotel, Mileage and Per Diem EA 2 $ 300 $ 600 TOTAL DIRECT COST SUB -TOTAL & /x; ..; 22,120 7 TOWN CONTINGENCY 10% $ 2,212 8 MERRICK SUB -CONSULTANT ADMINISTRATION MARKUP 5% $ 769 TOTAL ANTICIPATED DATA COLLECTION COST $ 25,101 Notes: 1) This is just for the data collection and observation/recordation for the 2024 CIP. 2024 CIP plan updates, specifications and bid preparation is not included. 2) SUE Observation/Recordation, Hotel, Mileage and Per Diem by Merrick are estimates. These items will be charged on a T&M basis. Q:\Denver_North\Projects\0492-04 Fraser General Services\PM Controls\2024 CIP Water Line OdVLif209(dbn\Summary of Projects for 2024 Budget cycle 20230905xts 2 of 2 2024 CIP DATA COLLECTION COST Opinion of Fee Estimate for Field Data MAJOR PROJECT CATEGORY (Water/Wastewater): Water PROJECT: Pressure Reducing Valve Vault © EIk Ranch Road COST ESTIMATOR: Merrick DATE OF ESTIMATE: 11/2/2023 Item Description Units Quantity Unit Cost Extended Cost 1 Elk Ranch Road PRV SUE LS 1 $ 4,582 $ 4.582 2 Allowance for Additional Level A SUE Potholes - Invoiced only if required EA 7 $ 750 $ 5.250 3 EIk Ranch Road PRV Survey LS 1 $ 3,712 $ 3,712 4 Elk Ranch Road Geotechnical LS 1 $ 2,750 $ 2,750 5 SUE Observation/Recordation HR 12 $ 200 $ 2,400 6 Hotel, Mileage and Per Diem EA 1 $ 300 $ 300 TOTAL DIRECT COST SUB -TOTAL $ 18,994 7 TOWN CONTINGENCY 10% $ 1,899 8 MERRICK SUB -CONSULTANT ADMINISTRATION MARKUP 5% $ 552 TOTAL ANTICIPATED DATA COLLECTION COST $ 21,446 Notes: 1) This is just for the data collection and observation/recordation for the 2024 CIP. 2024 CIP plan updates, specifications and bid preparation is not included. 2) SUE Observation/Recordation, Hotel, Mileage and Per Diem by Merrick are estimates. These items will be charged on a T&M basis. Q:\Denver_North\Projects\0492-04 Fraser General Services\PM Controls\2024 CIP Water Line Qd/tM5OBIDn\Summary of Projects for 2024 Budget cycle 20230905.xls 1 of 2