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HomeMy Public PortalAbout06-22-2000 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, JUNE 22, 2000 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5 p.m. Thursday, June 22, 2000, in the Community Room in the Municipal Building. Chairperson Bob Goodwin presided with Robin Henry, Bruce Metzger and Assistant City Attorney Steve Rabe present. The following business was conducted: APPROVAL OF MINUTES Henry moved to approve the minutes of the June 15, 2000 meeting, second by Goodwin and the motion was carried on a voice vote. CLAIMS FOR PAYMENT Claims for payment was presented in the amount of $650,631.84. Henry made a motion to approve, second by Metzger and the motion was carried on a voice vote. REQUESTS A. Fire Chief Michael Allen asked the Board to recognize and accept the retirement of Lt. James Turman effective June 24, 2000. Henry moved to approve, second by Metzger and the motion was carried on a voice vote. B. Chief Allen also made a request to approve the probationary status for Dick Longer from Engineer to Lieutenant effective as of June 24, 2000. Metzger made a motion to approve, second by Henry and the motion was approved on a voice vote. C. Chief Allen asked for approval of an agreement with the city of Richmond and Indiana Gas. Indiana Gas will be installing a gas line to fire station 3 and is asking that the gas company be held harmless while excavating and should happen to come in contact with any unmarked utility that has not been recorded." Henry made a motion to approve the agreement, second by Metzger and the motion was carried on a voice vote. D. A request to assist in the safety protection for the Fourth of July Fireworks at Glenn Miller Park on July 3rd, was made by Chief Allen. A rain date is set for July 4th. Metzger made a motion to approve, second by Henry and the motion was carried on a voice vote. BOW Minutes Cont'd June 22, 2000 Page 2 E. Chief Allen brought before the board the hire dates and seniority order for the new Firefighter candidates. The effective hire date for all is June 26, 2000 and the official record indicates that Jerry Miller is the most senior officer followed by Doug Dillman who is second and Shawn Phenis who is third. Henry moved to approve, second by Metzger and the motion was carried on a voice vote. F. Captain Donald Ponder made a request for the closing of an alley in the 500 block, between South 14th and South 15th Street, on Wednesday June 28th from 1:00 to 6:00 P.M. Mr. Andy Walther of Walther and Hawkins Auctioneers will be holding an estate auction on the corner of the alley and South "E" Street. Walther has contacted the residents in the immediate area and they have no objections. The Department of Traffic Safety of the Richmond Police Department recommends approval of the request. Henry so moved, second by Metzger and the motion was carried on a voice vote. CURB CUT A. A curb cut request was made to the board at 615 Commerce Drive, for . a cheesecake factory. Lieutenant Paul Phillips of the Traffic Safety Division of the Police Department checked the site and had no objections. Metzger moved to approve the curb cut with the conditions set forth by the Public Works and Engineering Department, second by Henry and the motion was carried on a voice vote. BID OPENING A. Bids were opened for the North 12th Street, Phase I infrastructure. Steve Rabe, Assistant City Attorney, with the help of Tony Foster, Grants Administrator explained how this process works. Rabe said because the funds are being obtained from the Department of Commerce, they require that the board's attorney be present during the opening of the bids and verify that a bid bond is included. Bids were received from the following: BOW Minutes Cont'd June 22, 2000 Page 3 Fox Contractors of Ft. Wayne with four projects to the bid: 1. $147,908.73; 2. $167,677.29; 3. $65,608.02 and 4. $59,427.45; D.R. Childs Corporation, Zionsville: 1. $141,638.90 2. 137,512.30. 3. $74,168.70, 4. $45,093; M.C. Contractors, Yorktown, 1. $161,089.50, 2 $163,309.50, 3. 104,473.00, 4. $56,340.00; Oberle and Associates, 1. $147,662, 2. $142,572, 3. 65,426, 4. $50,508; C.T. DeWeese Co. Inc., Tipp City, 1. $155,579; 2. $157,959; 3. $78,416; 4. $57,345. Rabe will review and bring back to the board later this evening. CHANGE ORDER A. Bob Wiwi, City Engineer, presented the board with Change Order#5 on Midwest Industrial Park. Wiwi explained that this change order is the result of the previous changes involving the railroad and time of completion. The changes are: remobilization cost, additional engineering fees by Patriot Engineering, damage to tillable field used for haul road, and price increase of materials. The increase in the contract is $47,257.06 and brings the total to $2,437,145.56. The project should be completed around the middle of July. Metzger moved to approve, second by Henry and the motion was carried on a voice vote. BID REVIEW Rabe said he reviewed the bids and all contained bid bonds. Foster said these would be held under legal advisement until they get release of funds and that should happen some time early next week. Engineering staff would have an opportunity to review them and come back to the board next week with a recommendation. CONSENT TO ENCROACHMENT Bob Bever, City Attorney, brought before the board, an encroachment at 411 North 10th, Starr Sr. Apartments. They conducted a survey and determined that the north east corner of the building encroaches on to the public alley by 5 inches. He said that could create a problem on the title insurance and they want consent from the city that they won't make them tear down that portion of the building that overlaps in the alley. Bever said he had prepared the consent to encroachment agreement and stated he had no problem with the approval and the signing of this agreement. Metzger moved to approve, second by Henry, and the motion was carried on a voice vote. BOW Minutes Cont'd June 22, 2000 Page 4 ADJOURNMENT There being no further business, on a motion duly made, seconded and passed, and carried on a unanimous voice vote, the meeting was adjourned. Robert Goodwin, Chairperson ATTEST: Myra Miller, Deputy Clerk