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Home My Public Portal About12-02-2021 THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, DECEMBER 2,2021 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., December 2, 2021 in the Council Chambers the Municipal Building, 50 North 5th Street, Richmond, Indiana. CALL TO ORDER Board Member Emily Palmer called the meeting to order and the following business was conducted: ROLL CALL Board members present were: Emily Palmer and Matt Evans. Absent was Vicki Robinson. Also in attendance were Kim Vessels,Assistant City Attorney;Monica Burns,Deputy City Clerk; Ian Vanness, Director of Infrastructure and Development; Derek Hill, Director of Code Enforcement; Sherrie Richey and Cedric James, Code Enforcement; Kara Noe, Purchasing; and Media. APPROVAL OF MINUTES Mr. Evans moved to approve the minutes of November 24,2021, supported by Ms. Palmer. Upon a vote viva voce,the motion carried. CLAIMS FOR PAYMENT Mr. Evans moved to approve the Claims for Payment for November 26, 2021 in the amount of One Hundred Thirty Nine Thousand Six Hundred Sixty Four Dollars and thirty four cents ($139,664.34), supported by Ms. Palmer. Upon a vote viva voce,the motion carried. Mr.Evans moved to approve the Claims for Payment for December 3,2021 in the amount of Three Hundred Seventy Five Thousand One Hundred Fifty Four Dollars and ninety seven cents. ($375,154.97), supported by Ms. Palmer. Upon a vote viva voce,the motion carried. PAYROLL CLAIMS FOR PAYMENT Mr.Evans moved to approve the Payroll Claims for Payment for December 3,2021 in the amount of Nine Hundred Eighty Eight Thousand Three Hundred Ninety Dollars and two cents ($988,390.02), supported by Ms. Palmer. Upon a vote viva voce,the motion carried. Board of Works Minutes December 2,2021 Mr. Evans moved to approve a Payroll Claims Correction for November 19, 2021 in the amount of One Thousand Six Hundred Fifty Five Dollars and twenty cents ($1,655.20), supported by Ms. Palmer. Upon a vote viva voce,the motion carried. PAYROLL CLAIMS FOR PAYMENT FOR PENSION Mr. Evans moved to approve the Payroll Claims for Payment for Pension for November 30, 2021 in the amount of Two Hundred Sixty Three Thousand Three Hundred Seven Dollars and nineteen cents ($263,307.19), supported by Ms. Palmer. Upon a vote viva voce,the motion carried. REQUESTS • STREET CLOSURES Requesting the approval of the following street closures for the safe demolition of 1200 East Main Street: Monday, December 6'2021 to Friday, December 19,2021 North 12th Street from North"A" Street to East Main Street East Main Street from North 12th Street to North 13th Street The project may not take a full two weeks,roads will be reopened as soon as it is safe. This has been approved by Traffic. Mr. Evans moved to approve, supported by Ms. Palmer.Upon a vote viva voce,the motion carried. BID OPENINGS • CONFIRMATION BY LAW DEPARTMENT OF PUBLICATION Mr. Evans moved to accept, supported by Ms. Palmer. Upon a vote viva voce,the motion carried. • BID OPENING —DEMOLITION OF HOUSE, GARAGE, AND OUT BUILDINGS AT 908 NORTH 8TH STREET Those bids are as follows: Mikesell Excavating - $6,950.00 B&B Construction- $9,400.00 These bids were taken under advisement. • BID OPENING—DEMOLITION OF PORCH AT 2110 EAST MAIN STREET AND DEMOLITION OF PORCH AT 2116 EAST MAIN STREET Board of Works Minutes December 2,2021 There was a bid submitted by B&B Construction and when it was opened it was apparent on the face of the bid that it was a bid for another project. Due to this, there were no amounts read out loud. Since it appeared to be an early submission for another project opened by mistake, B&B will be permitted to submit another sealed bid for the project they were actually bidding on. The Law Department took possession of the accidentally opened bid during the meeting. No other bids or valid bids were submitted for the bid solicitation of the porches at 2110 E Main and 2116 E Main, and the Law Department will research and discuss the open market procedure option available for demolition of the porches with Purchasing and Code Enforcement. • PUBLIC HEARING Ms. Palmer opened the floor for public hearing. There was no one from the public to provide testimony or evidence on these properties. Ms. Palmer closed the public hearing • BID OPENING—WEIR DAM REMOVAL The deadline for this project has been extended so it was tabled at this time. ADDENDUM NO. 1 TO WEIR DAM REMOVAL PROJECT This Addendum is for the Weir Dam Removal Project. Flatland Resources, LLC will be applying for and securing the permits for the project. The proposal request is for the contractor to complete the removal of the Dam and haul away the debris. • BID OPENING—GAS & FUEL FOR 2022 There was one bid submitted from Co Alliance Cooperative, Inc. Their bid is as follows: TRANSPORT TANKWAGON PUMP PRICE Premium Unleaded Gasoline $2.58 per gal $2.72 per gal $2.82 a gal Regular Unleaded (87 Octane) $2.38 per gal $2.52 per gal $2.62 per gal Premium Road Diesel $3.04 per gal $3.18 per gal $3.28 per gal Off Road Diesel (Dyed) $2.46 per gal $2.60 per gal $2.70 per gal # 1 Fuel Oil $2.65 per gal $2.79 per gal #2 Fuel Oil $2.51 per gal $2.65 per gal These bids were taken under advisement BID AWARDS—None r ' Board of Works Minutes December 2,2021 CONTRACTS • CONTRACT NO. 155-2021 -SMARRELLI GENERAL CONTRACTOR'S INC. To perform services in connection with the Peacock Road and Elstro Plaza Infrastructure Project(curbs, sidewalks, tree removal, backfilling, seed, and mulch) Not to exceed$204,120.00 Mr. Evans moved to approve supported by Ms. Palmer. Upon a vote viva voce, the motion carried. CHANGE ORDERS • CHANGE ORDER NO. 2 to CONTRACT NO. 89-2021 - COMMUNITY CROSSINGS ROAD REHABILITATION PROJECT Consists of additional asphalt milling and paving. Not to exceed $15,383.10 Mr. Evans moved to approve supported by Ms. Palmer. Upon a vote viva voce,the motion carried. ADDENDUMS -None RESOLUTIONS -None PETITIONS -None MISCELLANEOUS -None ADJOURNMENT After a motion was duly made, the meeting was adjourned. ily Palrer, Member ATTEST: ifiQ,u�-r� Monica Burns, Deputy City Clerk A recording of this meeting is on file in the Office of the City Clerk.