HomeMy Public PortalAbout04) 7A3 CC Minutes January 11 2014CITY COUNCIL
TEMPLE CITY, CALIFORNIA
SPECIAL MEETING
AGENDA
ITEM 7.A-3
STRATEGIC PLAN AND FY 2014-15 CITY BUDGET KICK-OFF
JANUARY 11,2014
1. CALL TO ORDER
Mayor Sternquist called the City Council Special Meeting to order at 8:40 a.m. in
the City Hall Community Room located at 9701 Las Tunas Drive, Temple City.
2. ROLL CALL
PRESENT:
ABSENT:
ALSO PRESENT:
Councilmember-Blum, Chavez, Vizcarra, Sternquist, Yu
Councilmember-None
City Manager Pulido, City Clerk Kuo, Administrative Services
Director Hause, Parks and Recreation Director Burroughs,
and Assistant to the City Manager/Economic Development
Manager Haworth
3. PUBLIC COMMENTS-None
4. NEW BUSINESS
A. Priority Based Budgeting
As a high performance organization, the City is constantly reviewing and
analyzing how it does business and the processes utilized for
accomplishing the City's goals and objectives. In July 2013, staff was
introduced to the CPBB and their results-based approach to resource
allocation addressing the needs of local governments as they struggle to
deal with unprecedented budgetary constraints as well as striving to
achieve long-term financial sustainability. The process was created to
address the need for a methodology that would successfully link the stated
strategic priorities that an organization strives to accomplish with the way
resource allocation decisions are made through the budget process.
As the City moves forward with the development of a City Strategic Plan,
Priority Based Budgeting will complement, enhance and quantify these
efforts, providing an opportunity for a precedent setting process for local
government's long-range strategic and financial planning activities.
John Johnson and Chris Fabian, Center for Priority Base Budgeting, gave
an introduction and presentation on Priority Base Budgeting and its
processes.
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January 11, 2014
Page 2
Councilmember Vizcarra left the meeting at 9:20 a.m. and returned at 9:30
a.m.
Councilmember Chavez left the meeting at 9:42 a.m. and returned at 9:45
a.m.
The Special City Council meeting recessed at 10:20 a.m. and reconvened
with all Councilmembers present at 10:30 a.m.
B. Strategic Plan
The City Council and staff are currently laying out a schedule of tasks and
goals for Temple City, also known as a Strategic Plan, for the next 15 to
20 years and its top priorities for the next three to five years. The goals for
the City will cover topics such as parks and trees, economic development,
and land use planning.
Jennifer Lilley and Anne Mcintosh, Lilley Planning Group, provided an
update of the City's Strategic Plan and discussed what needed to be done
before implementation of the City's Strategic Plan:
Councilmember Vizcarra left the meeting at 11 :30 a.m. and returned at
11:40 a.m.
Councilmember Yu left the meeting at 11 :33 a.m. and returned at 11 :36
a.m.
1) Ensure consistency between Priority Base Budgeting and the
Strategic Plans. Lilley suggested a meeting between the Center for
Priority Base Budgeting, Administrative Services Director Hause, the
Strategic Plan Standing Committee and City Manager to: review
documents from Priority Base Budgeting, Strategic plan and any
other related documents; identify the different options; and agree on
5-6 initiatives to align the goals of the Strategic Plan with that of the
Priority Base Budgeting. This should be completed by Monday,
January 17, 2014;
2) Establish a Strategic Plan Standing Committee at the January 21 City
Council meeting. This two councilmember standing committee will:
check annually to make sure that the City is implementing the
Strategic Plan; and report to the full City Council on a semi-annual or
annual basis the progress of the Strategic Plan implementation;
3) Staff to conduct a Program Review before the end of February the
City's initiated programs/projects (i.e., Sewer Master Plan, Bike
Master Plan, Parks/Open Space Master Plan, Civic Center Master
Plan, General Plan, Pavement Management Plan, Downtown Parking
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January 11, 2014
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Plan, Economic Development Plan, Traffic Calming Plan, Safe
Routes to School, Infrastructure Maintenance/Upgrade, Public
Safety/ Temple Sheriff Station Plan, etc ... ) to determine time frame,
funding and resource (i.e., staff or consultant) to implement the
programs/projects. Projects can then be incorporated in the City's
budget; and
4) City Manager or his designee to monitor, measure, and check on
consistency and continuity in the Strategic Plan. As the Strategic
Plan is a vision document and does not give the step by step details
of how the City will accomplish all the goals nor the matrix to
measure the result. It is necessary to create the step by step
implementation of the programs/projects based on the priorities of the
Strategic Plan. City Manager or his designee to provide status report
to City Council by March 11, 2014, at a special study session.
5. ADJOURNMENT
The Special City Council Meeting was adjourned at 12:25 p.m.
Mayor
ATTEST:
City Clerk