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HomeMy Public PortalAbout190-2021 - Heavenly Homes - professional cleaning m ' AGREEMENT THIS AGREEMENT made and entered into this 30`d ay of Peeernkc , 20 2/ , and referred to as Contract No. 190-2021, by and between the City of Richmond, Indiana, a municipal corporation acting by and through its Board of Public Works and Safety (hereinafter referred to as the "City") and Heavenly Homes, 518 Greenbrier Drive, Richmond, Indiana, 47374 (hereinafter referred to as the"Contractor"). SECTION I. STATEMENT AND SUBJECT OF WORK City hereby retains Contractor to provide janitorial and cleaning services of the Police Department areas located on the first floor of the Richmond Municipal Building for the City of Richmond Police Department for the 2022 calendar year,which services shall be performed on a weekly basis. Contractor's Proposal, received December 1, 2021, is attached hereto as "Exhibit A"which response • consists of three (3) pages, and is hereby incorporated by reference and made a part of this Agreement. Contractor agrees to abide by the same. Due to the sensitive nature of the work conducted in the Richmond Police Depaituient, the services are determined, in accordance with Indiana Code 5-22-10,to be a special services purchase in order to maintain the functional security of the Police Department areas. Should any provisions, terms, or conditions contained in any of the documents attached hereto as Exhibits, or in any of the documents incorporated by reference herein, conflict with any of the provisions,terms,or conditions of this Agreement,this Agreement shall be controlling. Contractor shall furnish all labor, material, equipment, and services necessary for the proper completion of all work specified. No performance of services shall commence until the following has been met: 1. The City is in receipt of any required certificates of insurance; 2. The City is in receipt of any required affidavit signed by Contractor in accordance with Indiana Code 22-5-1.7-11(a)(2); and 3. A purchase order has been issued by the Purchasing Department. SECTION II. STATUS OF CONTRACTOR Contractor shall be deemed to be an independent contractor and is not an employee or agent of the City of Richmond. The Contractor shall provide, at its own expense, competent supervision of the work. Contract No. 190-2021 Page 1 of 6 • SECTION III. COMPENSATION City shall pay Contractor at the hourly rate of Twenty-five Dollars and Zero Cents ($25.00), per person, per hour, for complete and satisfactory services provided under this Agreement during the 2022 calendar year. The service hours performed per week shall be as set forth on Exhibit A. SECTION IV. TERM OF AGREEMENT This Agreement shall become effective on January 1, 2022, and shall continue in effect until December 31, 2022. Notwithstanding the term of this Agreement, City may terminate this Agreement in whole or in part, for cause, at any time by giving at least five (5) working days written notice specifying the effective date and the reasons for termination which shall include but not be limited to the following: a. failure, for any reason of the Contractor to fulfill in a timely manner its obligations under this Agreement; b. submission of a report, other work product,or advice,whether oral or written,by the Contractor to the City that is incorrect, incomplete, or does not meet reasonable professional standards in any material respect; c. ineffective or improper use of funds provided under this Agreement; d. suspension or termination of the grant funding to the City under which this Agreement is made; or e. unavailability of sufficient funds to make payment on this Agreement. In the event of such termination,the City shall be required to make payment for all work performed prior to the date this Agreement is terminated,but shall be relieved of any other responsibility herein. This Agreement may also be terminated, in whole or in part, by mutual Agreement of the parties by setting forth the reasons for such termination, the effective date, and in the case of partial termination,the portion to be terminated. This Agreement may also be terminated by the City if a force-majeure event occurs and the results or aftereffects of said event causes the performance of this Agreement to become impossible or highly impracticable. Said event or results or aftereffects of said event would include events or effects which the parties to this Agreement could not have anticipated or controlled. Examples of a force- majeure event, or its results, would include, but would not be limited to, events such as an Act of God, an Act of Nature, an Act of Law, or an Emergency Act of Executive Enforcement of the Federal government,the State of Indiana, or local government. Page 2 of 6 SECTION V. INDEMNIFICATION AND INSURANCE Contractor agrees to obtain insurance and to indemnify the City for any damage or injury to person or property or any other claims which may arise from the Contractor's conduct or performance of this Agreement, either intentionally or negligently; provided, however, that nothing contained in this Agreement shall be construed as rendering the Contractor liable for acts of the City, its officers, agents, or employees. Contractor shall as a prerequisite to this Agreement, purchase and thereafter maintain such insurance as will protect it from the claims set forth below which may arise out of or result from the Contractor's operations under this Agreement, whether such operations by the Contractor or by any sub-contractors or by anyone directly or indirectly employed by any of them, or by anyone for whose acts the Contractor may be held responsible. Coverage Limits A. Worker's Compensation& Statutory Disability Requirements B. Employer's Liability $100,000 C. Comprehensive General Liability Section 1. Bodily Injury $1,000,000 each occurrence $2,000,000 aggregate Section 2. Property Damage $1,000,000 each occurrence D. Comprehensive Auto Liability Section 1. Bodily Injury $1,000,000 each person $1,000,000 each occurrence Section 2. Property Damage $1,000,000 each occurrence E. Comprehensive Umbrella Liability $1,000,000 each occurrence $2,000,000 each aggregate SECTION VI. COMPLIANCE WITH WORKER'S COMPENSATION LAW Contractor shall comply with all provisions of the Indiana Worker's Compensation law, and shall, before commencing work under this Agreement, provide the City a certificate of insurance, or a certificate from the industrial board showing that the Contractor has complied with Indiana Code Sections 22-3-2-5, 22-3-5-1 and 22-3-5-2. If Contractor is an out of state employer and therefore subject to another state's worker's compensation law, Contractor may choose to comply with all provisions of its home state's worker's compensation law and provide the City proof of such compliance in lieu of complying with the provisions of the Indiana Worker's Compensation Law. Page 3 of 6 SECTION WI. PROHIBITION AGAINST DISCRIMINATION A. Pursuant to Indiana Code 22-9-1-10, Contractor, any sub-contractor, or any person acting on behalf of Contractor or any sub-contractor shall not discriminate against any employee or applicant for employment to be employed in the performance of this Agreement,with respect to hire, tenure, terms, conditions or privileges of employment or any matter directly or indirectly related to employment, because of race, religion, color, sex, disability, national origin, or ancestry. B. Pursuant to Indiana Code 5-16-6-1,the Contractor agrees: 1. That in the hiring of employees for the performance of work under this Agreement of any subcontract hereunder, Contractor, any subcontractor, or any person acting on behalf of Contractor or any sub-contractor, shall not discriminate by reason of race, religion, color, sex, national origin or ancestry against any citizen of the State of Indiana who is qualified and available to perform the work to which the employment relates; 2. That Contractor, any sub-contractor, or any person action on behalf of Contractor or any sub-contractor shall in no manner discriminate against or intimidate any employee hired for the performance of work under this Agreement on account of race, religion, color, sex,national origin or ancestry; 3. That there may be deducted from the amount payable to Contractor by the City under this Agreement, a penalty of five dollars ($5.00) for each person for each calendar day during which such person was discriminated against or intimidated in violation of the provisions of the Agreement; and 4. That this Agreement may be canceled or terminated by the City and all money due or to become due hereunder may be forfeited, for a second or any subsequent violation of the terms or conditions of this section of the Agreement. C. Violation of the terms or conditions of this Agreement relating to discrimination or intimidation shall be considered a material breach of this Agreement. SECTION VIII. COMPLIANCE WITH INDIANA E-VERIFY PROGRAM REQUIREMENTS Pursuant to Indiana Code 22-5-1.7, Contractor is required to enroll in and verify the work eligibility status of all newly hired employees of the contractor through the Indiana E-Verify program. Contractor is not required to verify the work eligibility status of all newly hired employees of the contractor through the Indiana E-Verify program if the Indiana E-Verify program no longer exists. Prior to the performance of this Agreement, Contractor shall provide to the City its signed Affidavit affirming that Contractor does not knowingly employ an unauthorized alien in accordance with IC 22-5-1.7-11 (a) (2). In the event Contractor violates IC 22-5-1.7 the Contractor shall be required to remedy the violation not later than thirty (30) days after the City notifies the Contractor of the Page 4 of 6 J ' violation. If Contractor fails to remedy the violation within the thirty (30) day period provided above, the City shall consider the Contractor to be in breach of this Agreement and this Agreement will be terminated. If the City determines that terminating this Agreement would be detrimental to the public interest or public property,the City may allow this Agreement to remain in effect until the City procures a new contractor. If this Agreement is terminated under this section, then pursuant to IC 22-5-1.7-13 (c)the Contractor will remain liable to the City for actual damages. SECTION IX. IRAN INVESTMENT ACTIVITIES Pursuant to Indiana Code (IC) 5-22-16.5, Contractor certifies that Contractor is not engaged in investment activities in Iran. In the event City determines during the course of this Agreement that this certification is no longer valid, City shall notify Contractor in writing of said determination and shall give contractor ninety (90) days within which to respond to the written notice. In the event Contractor fails to demonstrate to the City that the Contractor has ceased investment activities in Iran within ninety (90) days after the written notice is given to the Contractor, the City may proceed with any remedies it may have pursuant to IC 5-22-16.5. In the event the City determines during the course of this Agreement that this certification is no longer valid and said determination is not refuted by Contractor in the manner set forth in IC 5-22-16.5, the City reserves the right to consider the Contractor to be in breach of this Agreement and terminate the agreement upon the expiration of the ninety(90) day period set forth above. SECTION X.RELEASE OF LIABILITY Contractor hereby agrees to release and hold harmless the City and all officers, employees, or agents of the same from all liability for negligence which may arise in the course of Contractor's performance of its obligations pursuant to this Agreement. SECTION XI.MISCELLANEOUS This Agreement is personal to the parties hereto and neither party may assign or delegate any of its rights or obligations hereunder without the prior written consent of the other party. Any such delegation or assignment,without the prior written consent of the other party, shall be null and void. This Agreement shall be controlled by and interpreted according to Indiana law and shall be binding upon the parties, their successors and assigns. This document constitutes the entire Agreement between the parties, although it may be altered or amended in whole or in part at any time by filing with the Agreement a written instrument setting forth such changes signed by both parties. By executing this Agreement the parties agree that this document supersedes any previous discussion, negotiation, or conversation relating to the subject matter contained herein. This Agreement may be simultaneously executed in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. The parties hereto submit to jurisdiction of the courts of Wayne County, Indiana, and any suit arising out of this Contract must be filed in said courts. The parties specifically agree that no arbitration or mediation shall be required prior to the commencement of legal proceedings in said Courts. By executing this Agreement, Contractor is estopped from bringing suit or any other action in any Page 5 of 6 alternative forum,venue, or in front of any other tribunal, court, or administrative body other than the Circuit or Superior Courts of Wayne County, Indiana,regardless of any right Contractor may have to bring such suit in front of other tribunals or in other venues. Any person executing this Contract in a representative capacity hereby warrants that he/she has been duly authorized by his or her principal to execute this Contract. In the event of any breach of this Agreement by Contractor, and in addition to any other damages or remedies, Contractor shall be liable for all costs incurred by City in its efforts to enforce this Agreement, including but not limited to, City's reasonable attorney's fees. In the event that an ambiguity, question of intent, or a need for interpretation of this Agreement arises, this Agreement shall be construed as if drafted jointly by the parties, and no presumption or burden of proof shall arise favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement at Richmond, Indiana, as of the day and year first written above, although signatures may be affixed on different dates. "CITY" "CONTRACTOR" THE CITY OF RICHMOND, Heavenly Homes INDIANA by and through its 518 Greenbrier Drive Board of Public Works and Safety Richmond,IN 47374 By: /gat. , . By: Vicki Robinson,President Michael G.French By: Title: Emily Pa er,Member By: Date: 0/ gyp /- Ld?"Z Matt Evans,Member Date: /2 30-21 APPROVED: avid M. S w; or Date: ®i 0 I ?V Page 6 of 6 Heavenly Homes 518 Greenbrier Drive Richmond, Indiana 47374 765-993-5012 - Lavonne "Bo" French Proposal submitted to: Richmond Police Department(RPD) Submitted: December 1st, 2021 for 2022 Heavenly Homes (hereafter referred to as HH) proposes to provide the following services to the Richmond Police Department (hereafter referred to as RPD) on a weekly basis: Empty accessible trash cans and recycling containers and replace trash bags/liners as needed. Dry mop or sweep flooring in main lobby, main hallway, back hallway leading to "overhead" area, Divisions (Traffic/Juvenile and Detective), Squad Room, Slate Up room, lab, locker rooms, Administration office area and officer mailbox area. • Vacuum accessible carpeted flooring or floor mats (i.e. main entrance, lobby). Clean restroom sinks, toilets and mirrors. Mop floors in restrooms. Restock toilet paper, paper towels and refill soap dispensers as needed. Clean countertops in the Squad Room. Wipe off counters and sink in the lab. Clean drinking fountains/water bottle refill stations. Clean Information Room window glass. At least once a month HH will mop the flooring in the entrance area, main lobby, main hallways, Squad Room, Slate Up Room, Divisions (Traffic/Juvenile, Detectives)and the Administrative Offices. 1 'EXHIBIT A- PAGE a OF-I Heavenly Homes 518 Greenbrier Drive Richmond, Indiana 47374 765-993-5012 - Lavonne "Bo" French The above services are projected to take HH four(4) hours to perform per week. The above services will be provided at the cost of$25.00 per person, per hour with a minimum of four(4) hours ($100.00) per week to be paid by RPD to HH. HH will usually perform these services some time between 5 p.m. on Friday and 7 a.m. on Monday of each week. HH will provide additional cleaning to RPD at the request of RPD at the cost of$25.00 per man hour. Examples of additional cleaning services include cleaning shower(s) in locker rooms, cleaning the weight/cardio room(s) and equipment or other duties requested by RPD and accepted by HH. Additional cleaning can be requested by RPD on a week by week basis. Examples of services that HH will not perform include but are not limited to: Cleaning the "overhead" area' Cleaning desks or furniture of officers who had their own work areas (i.e. detectives, administration, traffic or juvenile officers). Cleaning or working with any office equipment(i.e. emptying shredders, filing paper in copiers). Cleaning ventilation system areas (i.e. heating/air conditioning or return air vents). Any scrubbing or buffing of floors. Carpet cleaning. Emptying any Hazardous Materials containers. Cleaning of light fixtures or replacing light bulbs. Any plumbing (i.e. unclogging toilets) or other maintenance. It is the responsibility of RPD to provide and make accessible to HH all of the cleaning supplies including but not limited to: liquid cleaning supplies (i.e. glass and toilet bowl cleaners), toilet brushes, mops, rolls of paper towels, trash bags/liners, operable vacuums, brooms, dust mops, dustpans, toilet paper and paper towels for restrooms. 2 1EXHIBIT ific PAGE 2r OF 4 Heavenly Homes 518 Greenbrier Drive Richmond, Indiana 47374 765-993-5012 - Lavonne "Bo" French HH will provide a mid-week"touch-up" if requested by RPD at a cost of$25.00 per man hour of work up to two (2) hours during which time restrooms would be cleaned and trash cans would be emptied. These services can be requested by RPD on a week by week basis. At the beginning of each month, HH will provide RPD an invoice (usually via email)for services provided during the prior month. Each invoice will list the number of days and hours worked and the cost of fees owed to HH. Invoices are to be paid in full to HH within two (2) weeks of the submission of the invoice to RPD. This proposal is valid for the calendar year starting January 1st 2022 and ending December 31st, 2022. Acceptance of proposal. The above prices, specifications and conditions are satisfactory and are hereby accepted. HH is authorized to do he work specified. Payments will be made as outlined above. \ 0 Sign:, e l ` Date 3 EXHIBIT PAGE 3 QF� AC®® CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 1' ‘Ii.....**--'-' 12/27/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS • CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER • CONTACT NAME: Danielle Onstott VanVleet Insurance-Indiana (a�"No. ); FAX No): (765)935-6164 1 Glen Miller Parkway ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# ' Richmond IN 47374 • INSURER A: Erie Insurance Group INSURED INSURER B: ' Heavenly Homes INSURER C: 518 Greenbrier Dr . INSURER D: ' INSURER E: Richmond IN 47374 INSURERF: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP TYPE OF INSURANCE LTR INSD WVD POLICY NUMBER (MMIDDIYYYY) (MM/DDIYYYY) LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED CLAIMS-MADE X OCCUR PREMISES Ea occurrence) $ 1,000,000 • MED EXP(Any one person) $ 5,000 A Q33 0220848 9/02/2021 9/02/2022 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY JECT LOG PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ (Ea accident) ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY (Per accident) _ $ UMBRELLA LIAB OCCUR - EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION AND EMPLOYERS'LIABILITY STATUTE ERH ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N N/A I E.L.EACH ACCIDENT $ /M OFFICEREMBER EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ I DESCRIPTION OF OPERATIONS/LOCATIONS!VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Richmond ACCORDANCE WITH THE POLICY PROVISIONS. Police Department ---- Richmond IN 47374 AUTHHOO IAD EPRESENTATIV / / • Fax: Email: ©1988-2015 RD-CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD