HomeMy Public PortalAboutr 15-215*e'ivlv11011 of the of aurtnet, �X� J4
No. 15-215
Date of Adoption _0- 15, 2015
AUTHORIZING A PROFESSIONAL ENGINEERING SERVICES CONTRACT
WITH CME ASSOCIATES, RE: LOG CABIN SITE PLAN
1 -5 LOUIS STREET IMPROVEMENTS PROJECT
WHEREAS, the Borough of Carteret is in need of specialized engineering services in
connection with the Log Cabin Site Plan, 1 -5 Louis Street Improvements Project; and
WHEREAS, CME Associates, 1460 Route 9 South, Howell, New Jersey 07731,
possesses the requisite experience and expertise to provide said services; and
WHEREAS, CME Associates has submitted a proposal to provide said services at a total
cost not to exceed $15,000.00; and
WHEREAS, the NQayor and the Council have reviewed said proposal; and
WHEREAS, the Chief Financial Officer has certified that fiords are or will be available
for said purpose.
NOW, THEREFORE, BE IT RESOLVED by the N4ayor and the Council of the
Borough of Carteret, County of Middlesex, State of New Jersey, as follows:
1. The proposal from CME Associates for engineering services related to
the Log Cabin Site Plan, 1-5 Louis hnprovenrents Project at a total
cost not to exceed 515,000.00 is hereby approved,
2. This action is approved as an award of a professional services contract
pursuant to N.J.S.A. 40A:11- 5(1)(a) in accordance with the Borough's
Fair and Open Process as authorized by law.
3. A copy of this Resolution be forwarded to the Borough's Purchasing
Department and CME Associates.
Adopted this 15 day of October, 21115
and certified as a true copy of the
original on October 16, 2015.
KATHLEEN M. BARNTEY, NINIC
Municipal Clerk
RECORD OF COUNCIL VOTE
COUNCILMAN
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COUNCILMAN
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X Indicate Vote All - Absent NV - Net Voting XOR - Indicates Vote to Overrule Veto
Adopted at a meeting of the Municipal Council ` n 0--toter 15, 2015
Via E -Mail (duponti(cDcarteret net) & Hand Delivery
John DuPont, PE, PP, CME
Borough Engineer/ Director of Municipal Engineering
Borough of Carteret
61 Cooke Avenue
Carteret, NJ 07080
Re: Estimate of Fees for Professional Engineering Services
Log Cabin Site Plan
1 -5 Louis Street
Block 5003, Lot 23
Borough of Carteret, Middlesex County, NJ
Proposal No. 2015 -194
Dear Mr. DuPont:
We are pleased to present our estimate of fees for the survey, design, permitting, and
construction phase services for the above - referenced project.
The project includes the renovation of the existing 'log cabin" commercial building at the
intersection of Washington Avenue and Louis Street. In review of the concept plan, prepared
by Potter Architects, it is our understanding that the project will include the renovation of the
existing structure and retrofitting to house office space, a barber shop, and a walk -up food
service window. Site work shall include grading, parking, and streetscape improvements,
utility connections and associated work. This proposal includes the work associated with the
design, permitting, and construction phase services for this project.
It is our understanding the Borough has obtained an outbound and topographic survey of the
property and that a CADD file will be provided by the surveyor for use by our office.
With this being said, our proposed scope of work is as follows:
A. Design Phase Services
The work in this phase will involve the preparation of a site plan surrounding the existing
structure and streetscape improvements along Washington Avenue and Louis Street.
The site plan will be utilized to obtain the required outside agency permits for preliminary
and final site plan approval as well as approval from outside agencies.
S:1CarterelTroposals @015 -094 -log Cabin Site Plan 10.2- 15_reviseddoe
e3
CCNySLJL11NG AND KMK3PAL ENGINE
1460 ROUTE 9 SOUTH, HOWELL, NEW JERSEY 07731— (732) 4627400 — FAX: (732) 409 -0756
JOHN H. ALLGAIR, P.E., P.P. (19832001)
DAVID J. SAMUEL, P.E., P.P.
JOHN J. I, RE., L.&, P.
S. CO P.
JAY S. CORNELL, P.E., P.P.
MICHAEL J. RY R.V A VALES], RE., , P.P.
GREGORY R. VLESI, P.E., P.P.
TIMOTHY W., RE., RR
BRUCE M. . KOCH KOOH, P.E., P.P.
P.E.
RV ROR
J. TAYLOR,
TREVOR J. AYLOR, P.E., P.P.
ASSOCIATES
LOUIS J. PLOSKONKA, P.E.
October 13, 2015
Via E -Mail (duponti(cDcarteret net) & Hand Delivery
John DuPont, PE, PP, CME
Borough Engineer/ Director of Municipal Engineering
Borough of Carteret
61 Cooke Avenue
Carteret, NJ 07080
Re: Estimate of Fees for Professional Engineering Services
Log Cabin Site Plan
1 -5 Louis Street
Block 5003, Lot 23
Borough of Carteret, Middlesex County, NJ
Proposal No. 2015 -194
Dear Mr. DuPont:
We are pleased to present our estimate of fees for the survey, design, permitting, and
construction phase services for the above - referenced project.
The project includes the renovation of the existing 'log cabin" commercial building at the
intersection of Washington Avenue and Louis Street. In review of the concept plan, prepared
by Potter Architects, it is our understanding that the project will include the renovation of the
existing structure and retrofitting to house office space, a barber shop, and a walk -up food
service window. Site work shall include grading, parking, and streetscape improvements,
utility connections and associated work. This proposal includes the work associated with the
design, permitting, and construction phase services for this project.
It is our understanding the Borough has obtained an outbound and topographic survey of the
property and that a CADD file will be provided by the surveyor for use by our office.
With this being said, our proposed scope of work is as follows:
A. Design Phase Services
The work in this phase will involve the preparation of a site plan surrounding the existing
structure and streetscape improvements along Washington Avenue and Louis Street.
The site plan will be utilized to obtain the required outside agency permits for preliminary
and final site plan approval as well as approval from outside agencies.
S:1CarterelTroposals @015 -094 -log Cabin Site Plan 10.2- 15_reviseddoe
e3
CCNySLJL11NG AND KMK3PAL ENGINE
1460 ROUTE 9 SOUTH, HOWELL, NEW JERSEY 07731— (732) 4627400 — FAX: (732) 409 -0756
ASSOCIATES
John DuPont, PE, PP, CME October 13, 2015
Re: Fee Estimate for Professional Engineering Services Proposal No.: 2015 -194
Carteret Performing Arts Center Project Page 2
The work in this phase will include but not be limited to the following:
1. Perform site visits and collect existing site information.
2. Preparation of Preliminary and Final Site Plans including:
i. Existing Conditions Plan
ii. Demolition Plan
iii. Site Layout Plan
iv. Grading and Drainage Plan
v. Utility Plan
vi. Lighting Plan
vii. Landscaping Plan
viii. Soil Erosion and Sediment Control Plans
ix. Construction Details
3. Preparation of Technical Specifications for site related items
4. Final Construction Cost Estimates.
5. Attendance at meetings including public Planning Board Hearing, if required, to
provide professional engineering testimony.
It is anticipated that the development will not exceed '/4 acre of new impervious cover or
disturb more than one acre of land and therefore is not considered to be a major
development by the NJDEP.
B. Permit Phase Services
It is anticipated that the project will require the following permits as listed below:
1. Freehold Soil Conservation District
Should the improvements result in the disturbance of more than 5,000 square feet of
land, the filing of plans and reports as prepared above and an application for Soil
Erosion and Sediment Control Plan certification must be made to the Freehold Soil
Conservation District.
S'. 1CaderetNroposals12015 -194 -Log Cabin Site Pian 10-2-15 revised doo
�J
John DuPont, PE, PP, CME
Re: Fee Estimate for Professional Engineering Services
Carteret Performing Arts Center Project
2. Middlesex County Planning Board
October 13, 2015
Proposal No.: 2015 -194
Page 3
Filing of plans, reports and application to the Middlesex County Planning Board for
Site Plan approval since the project is located along County Roadway 604
(Washington Avenue).
Based on the conceptual plans and uses, it is not anticipated that NJDEP Treatment
Works Approval or Bureau of Water Systems Engineer Approval will be required.
We will provide the necessary engineering services as described above based upon the cost
breakdown as noted below:
A. Design Phase Services ........ ............................... .....................$12,000.00
B. Permit Phase Services .......... ............................... ......................$3,000.00
Total Estimated Fee for Services ............................ .....................$15,000.00
Exceptions:
Any work not specified as listed in the above phases shall be considered additional
services and will be invoiced at the time said work is authorized by the Borough.
• Application fees are considered extra and will be requested at time of submission.
Should this fee estimate meet your approval, please provide our office with a professional
services agreement or Resolution as an indication of the work to proceed. In the meantime,
should you have any questions concerning this atter, please do not hesitate to contact this
office.
Vgxy tru yours,
PE, PP, CME
GRV:TT:MZ
SSCatlerefftoposals@015 -194 -Log Cabin Site Plan 10 -2 -15 revised,doc
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• •
Oct, 14. 2015_ 1 :04PM
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. No. 5594 P. 1
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NRODLESCY'
Ol:,�'ICE OF
manaz N, PARRY,
w0
61 COOS AY - ENTTE
t�Lndcipal Clerk
CAS! E?PBT, N d�,RsEy 07008
Date: (X�tOber 14, 2015
To: Patrick J. DeBlasio, Treasurer
Bgrough of Carteret
REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS:
For: GE Associates, Re: log Cabin Site Plan 1-5 LoAss Stmt hipwiarwt Project, Re: Enginwiirg SeLV1ce
Name of Account I
AMOUNT TO BE ENCUMBERED:
"KATHLEEN M. Bi
Municipal Clerk
CERTIFICATION OF AVAILABILITY OF FUNDS
1. Treasurer of the Borough of Carteret, do hereby cer'tify that there are sufficient funds
availably in the cur.rent.budget to+enable the Municipal Council to authoHze the entering into Y3
contract between the Borough of Carteret and:
The funds available for this contract are in the Budget, in the account of:
In the amount of /5 "' -"
By this certification, I have hereby encumbered the above named account for the amount of
the contract
PATRICk JSIO,Treasurer
Date: f<'lllf
AFFIDAVIT OF PUBLICATION
The following is a true copy of an Ordinance or Resolution of
the Borough of Carteret that has appeared in the Home News
Tribune, a newspaper which is printed in Freehold, New
Jersey and published in Neptune, in said County and State and
of general circulation in said county. One 1 time(s), once in
each issue as follows:
January 2, 2015
k-
r
Notary Public of New Jersey
LINDA A. RIVERA
NOTARY PUBLIC OF NEW JERSEY
MY COMMISSION EXPIRES MAY 2, 2016
Sworn and subscribed before
me this day of C
l
1 f GGc L'e�i'd ?eJ
Kathleen M. Barney, MMC
Municipal Clerk
BOROUGH OF CARTERET
NOTICE OF CONTRACT
AWARDED
The Borough of Carteret has
awarded a contract without
competitive bldding as a protes-
sional Service, pursuant to
N.).S.A. 40A:11 -5 (1) (a). This
contract and the resolution au-
thorizing it are available for
public Inspection In the office of
the Municipal Clerk.
This action Is approved as an
award of Professional Services
Cant"" ' ursuant to
N.I.S.A.40A:11-5(1)(a) in accord-
ance with the Borough's Fair
and Ope
by aw. n Process as authorized
.l
Awarded to: CME Associates
Services: Engineering Services,
Re: L. Cabin Site Plan 1 -5 Louis
Street Jmpfo¢ernents Project
Resolution : 915- 215'd-
'Cost: Not to Exceed $15,000.00
KATHLEEN M. BARNEY, MMC
Municipal Clerk
( ►19.96) ".
Ad Number: 0000959541 Run Dates: 01/02/16
BOROUGH OF CARTERET
NOTICE OF CONTRACT
AWARDED
The Borough of Carteret has
awarded a contract without
competitive bidding as a profes-
sional service pursuant to
N.1.S.A. 40A:11 -5 (1) (a). This
contract and the resolution au-
thorizing it are available for
public inspection in the office of
the Municipal Clerk.
This action is approved as an
award of Professional Services
Contract pursuant to
N.-I.S.A.40AA1- 5(1)(a) in accord-
ance with the Borough's Fair
and Open Process as authorized
by law.
Awarded to: CME Associates
Services: Engineering Services,
Re: Log Cabin Site Plan 1 -5 Louis
Street Improvements Project
Resolution : #15 -215
Cost: Notto Exceed $15,000.00
KATHLEEN M. BARNEY. MMC
v�)O-A 0/r �-
4C C -i �/P
t^�
0d � 2016
Municipal Clerk
($14.96)
000959541 -01