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HomeMy Public PortalAboutr 15-215*e'ivlv11011 of the of aurtnet, �X� J4 No. 15-215 Date of Adoption _0- 15, 2015 AUTHORIZING A PROFESSIONAL ENGINEERING SERVICES CONTRACT WITH CME ASSOCIATES, RE: LOG CABIN SITE PLAN 1 -5 LOUIS STREET IMPROVEMENTS PROJECT WHEREAS, the Borough of Carteret is in need of specialized engineering services in connection with the Log Cabin Site Plan, 1 -5 Louis Street Improvements Project; and WHEREAS, CME Associates, 1460 Route 9 South, Howell, New Jersey 07731, possesses the requisite experience and expertise to provide said services; and WHEREAS, CME Associates has submitted a proposal to provide said services at a total cost not to exceed $15,000.00; and WHEREAS, the NQayor and the Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that fiords are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the N4ayor and the Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. The proposal from CME Associates for engineering services related to the Log Cabin Site Plan, 1-5 Louis hnprovenrents Project at a total cost not to exceed 515,000.00 is hereby approved, 2. This action is approved as an award of a professional services contract pursuant to N.J.S.A. 40A:11- 5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. 3. A copy of this Resolution be forwarded to the Borough's Purchasing Department and CME Associates. Adopted this 15 day of October, 21115 and certified as a true copy of the original on October 16, 2015. KATHLEEN M. BARNTEY, NINIC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN 1'ES NO NV A.B. COUNCILMAN YES NO NV A.B. r�fT I P x —�' "' �1 i � X �' i- DIAZ i X 1 FS X j l X X X Indicate Vote All - Absent NV - Net Voting XOR - Indicates Vote to Overrule Veto Adopted at a meeting of the Municipal Council ` n 0--toter 15, 2015 Via E -Mail (duponti(cDcarteret net) & Hand Delivery John DuPont, PE, PP, CME Borough Engineer/ Director of Municipal Engineering Borough of Carteret 61 Cooke Avenue Carteret, NJ 07080 Re: Estimate of Fees for Professional Engineering Services Log Cabin Site Plan 1 -5 Louis Street Block 5003, Lot 23 Borough of Carteret, Middlesex County, NJ Proposal No. 2015 -194 Dear Mr. DuPont: We are pleased to present our estimate of fees for the survey, design, permitting, and construction phase services for the above - referenced project. The project includes the renovation of the existing 'log cabin" commercial building at the intersection of Washington Avenue and Louis Street. In review of the concept plan, prepared by Potter Architects, it is our understanding that the project will include the renovation of the existing structure and retrofitting to house office space, a barber shop, and a walk -up food service window. Site work shall include grading, parking, and streetscape improvements, utility connections and associated work. This proposal includes the work associated with the design, permitting, and construction phase services for this project. It is our understanding the Borough has obtained an outbound and topographic survey of the property and that a CADD file will be provided by the surveyor for use by our office. With this being said, our proposed scope of work is as follows: A. Design Phase Services The work in this phase will involve the preparation of a site plan surrounding the existing structure and streetscape improvements along Washington Avenue and Louis Street. The site plan will be utilized to obtain the required outside agency permits for preliminary and final site plan approval as well as approval from outside agencies. S:1CarterelTroposals @015 -094 -log Cabin Site Plan 10.2- 15_reviseddoe e3 CCNySLJL11NG AND KMK3PAL ENGINE 1460 ROUTE 9 SOUTH, HOWELL, NEW JERSEY 07731— (732) 4627400 — FAX: (732) 409 -0756 JOHN H. ALLGAIR, P.E., P.P. (19832001) DAVID J. SAMUEL, P.E., P.P. JOHN J. I, RE., L.&, P. S. CO P. JAY S. CORNELL, P.E., P.P. MICHAEL J. RY R.V A VALES], RE., , P.P. GREGORY R. VLESI, P.E., P.P. TIMOTHY W., RE., RR BRUCE M. . KOCH KOOH, P.E., P.P. P.E. RV ROR J. TAYLOR, TREVOR J. AYLOR, P.E., P.P. ASSOCIATES LOUIS J. PLOSKONKA, P.E. October 13, 2015 Via E -Mail (duponti(cDcarteret net) & Hand Delivery John DuPont, PE, PP, CME Borough Engineer/ Director of Municipal Engineering Borough of Carteret 61 Cooke Avenue Carteret, NJ 07080 Re: Estimate of Fees for Professional Engineering Services Log Cabin Site Plan 1 -5 Louis Street Block 5003, Lot 23 Borough of Carteret, Middlesex County, NJ Proposal No. 2015 -194 Dear Mr. DuPont: We are pleased to present our estimate of fees for the survey, design, permitting, and construction phase services for the above - referenced project. The project includes the renovation of the existing 'log cabin" commercial building at the intersection of Washington Avenue and Louis Street. In review of the concept plan, prepared by Potter Architects, it is our understanding that the project will include the renovation of the existing structure and retrofitting to house office space, a barber shop, and a walk -up food service window. Site work shall include grading, parking, and streetscape improvements, utility connections and associated work. This proposal includes the work associated with the design, permitting, and construction phase services for this project. It is our understanding the Borough has obtained an outbound and topographic survey of the property and that a CADD file will be provided by the surveyor for use by our office. With this being said, our proposed scope of work is as follows: A. Design Phase Services The work in this phase will involve the preparation of a site plan surrounding the existing structure and streetscape improvements along Washington Avenue and Louis Street. The site plan will be utilized to obtain the required outside agency permits for preliminary and final site plan approval as well as approval from outside agencies. S:1CarterelTroposals @015 -094 -log Cabin Site Plan 10.2- 15_reviseddoe e3 CCNySLJL11NG AND KMK3PAL ENGINE 1460 ROUTE 9 SOUTH, HOWELL, NEW JERSEY 07731— (732) 4627400 — FAX: (732) 409 -0756 ASSOCIATES John DuPont, PE, PP, CME October 13, 2015 Re: Fee Estimate for Professional Engineering Services Proposal No.: 2015 -194 Carteret Performing Arts Center Project Page 2 The work in this phase will include but not be limited to the following: 1. Perform site visits and collect existing site information. 2. Preparation of Preliminary and Final Site Plans including: i. Existing Conditions Plan ii. Demolition Plan iii. Site Layout Plan iv. Grading and Drainage Plan v. Utility Plan vi. Lighting Plan vii. Landscaping Plan viii. Soil Erosion and Sediment Control Plans ix. Construction Details 3. Preparation of Technical Specifications for site related items 4. Final Construction Cost Estimates. 5. Attendance at meetings including public Planning Board Hearing, if required, to provide professional engineering testimony. It is anticipated that the development will not exceed '/4 acre of new impervious cover or disturb more than one acre of land and therefore is not considered to be a major development by the NJDEP. B. Permit Phase Services It is anticipated that the project will require the following permits as listed below: 1. Freehold Soil Conservation District Should the improvements result in the disturbance of more than 5,000 square feet of land, the filing of plans and reports as prepared above and an application for Soil Erosion and Sediment Control Plan certification must be made to the Freehold Soil Conservation District. S'. 1CaderetNroposals12015 -194 -Log Cabin Site Pian 10-2-15 revised doo �J John DuPont, PE, PP, CME Re: Fee Estimate for Professional Engineering Services Carteret Performing Arts Center Project 2. Middlesex County Planning Board October 13, 2015 Proposal No.: 2015 -194 Page 3 Filing of plans, reports and application to the Middlesex County Planning Board for Site Plan approval since the project is located along County Roadway 604 (Washington Avenue). Based on the conceptual plans and uses, it is not anticipated that NJDEP Treatment Works Approval or Bureau of Water Systems Engineer Approval will be required. We will provide the necessary engineering services as described above based upon the cost breakdown as noted below: A. Design Phase Services ........ ............................... .....................$12,000.00 B. Permit Phase Services .......... ............................... ......................$3,000.00 Total Estimated Fee for Services ............................ .....................$15,000.00 Exceptions: Any work not specified as listed in the above phases shall be considered additional services and will be invoiced at the time said work is authorized by the Borough. • Application fees are considered extra and will be requested at time of submission. Should this fee estimate meet your approval, please provide our office with a professional services agreement or Resolution as an indication of the work to proceed. In the meantime, should you have any questions concerning this atter, please do not hesitate to contact this office. Vgxy tru yours, PE, PP, CME GRV:TT:MZ SSCatlerefftoposals@015 -194 -Log Cabin Site Plan 10 -2 -15 revised,doc A • • Oct, 14. 2015_ 1 :04PM t b 1 tu1dpJ yy1� . No. 5594 P. 1 LL NRODLESCY' Ol:,�'ICE OF manaz N, PARRY, w0 61 COOS AY - ENTTE t�Lndcipal Clerk CAS! E?PBT, N d�,RsEy 07008 Date: (X�tOber 14, 2015 To: Patrick J. DeBlasio, Treasurer Bgrough of Carteret REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS: For: GE Associates, Re: log Cabin Site Plan 1-5 LoAss Stmt hipwiarwt Project, Re: Enginwiirg SeLV1ce Name of Account I AMOUNT TO BE ENCUMBERED: "KATHLEEN M. Bi Municipal Clerk CERTIFICATION OF AVAILABILITY OF FUNDS 1. Treasurer of the Borough of Carteret, do hereby cer'tify that there are sufficient funds availably in the cur.rent.budget to+enable the Municipal Council to authoHze the entering into Y3 contract between the Borough of Carteret and: The funds available for this contract are in the Budget, in the account of: In the amount of /5 "' -" By this certification, I have hereby encumbered the above named account for the amount of the contract PATRICk JSIO,Treasurer Date: f<'lllf AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: January 2, 2015 k- r Notary Public of New Jersey LINDA A. RIVERA NOTARY PUBLIC OF NEW JERSEY MY COMMISSION EXPIRES MAY 2, 2016 Sworn and subscribed before me this day of C l 1 f GGc L'e�i'd ?eJ Kathleen M. Barney, MMC Municipal Clerk BOROUGH OF CARTERET NOTICE OF CONTRACT AWARDED The Borough of Carteret has awarded a contract without competitive bldding as a protes- sional Service, pursuant to N.).S.A. 40A:11 -5 (1) (a). This contract and the resolution au- thorizing it are available for public Inspection In the office of the Municipal Clerk. This action Is approved as an award of Professional Services Cant"" ' ursuant to N.I.S.A.40A:11-5(1)(a) in accord- ance with the Borough's Fair and Ope by aw. n Process as authorized .l Awarded to: CME Associates Services: Engineering Services, Re: L. Cabin Site Plan 1 -5 Louis Street Jmpfo¢ernents Project Resolution : 915- 215'd- 'Cost: Not to Exceed $15,000.00 KATHLEEN M. BARNEY, MMC Municipal Clerk ( ►19.96) ". Ad Number: 0000959541 Run Dates: 01/02/16 BOROUGH OF CARTERET NOTICE OF CONTRACT AWARDED The Borough of Carteret has awarded a contract without competitive bidding as a profes- sional service pursuant to N.1.S.A. 40A:11 -5 (1) (a). This contract and the resolution au- thorizing it are available for public inspection in the office of the Municipal Clerk. This action is approved as an award of Professional Services Contract pursuant to N.-I.S.A.40AA1- 5(1)(a) in accord- ance with the Borough's Fair and Open Process as authorized by law. Awarded to: CME Associates Services: Engineering Services, Re: Log Cabin Site Plan 1 -5 Louis Street Improvements Project Resolution : #15 -215 Cost: Notto Exceed $15,000.00 KATHLEEN M. BARNEY. MMC v�)O-A 0/r �- 4C C -i �/P t^� 0d � 2016 Municipal Clerk ($14.96) 000959541 -01