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Home My Public Portal AboutSelect Board -- 2021-03-29 Minutes ou Town of Brewster Office o 0 0� •+, 9 Select Board 2198 Main Street Town Administrator 3 Brewster, MA 02631- 1898 r .�� Phone : ( 508) 896= 3701 Fax ; ( 508) 896=8089 MINUTES OF THE SELECT BOARD REGULAR SESSION MINUTES DATE ; March 29 2021 h4 ie,; ` 4' isihii i. i.. TIME : 6 : 00 PM PLACE . Remote Teleconference ALL PARTICIPANTS ARE PARTICIPATING REMOTELY : Selectperson Whitney, Selectperson Bingham , Selectperson deRuyter, Selectperson Chatelain , Town Administrator Peter Lombardi, Assistant Town Administrator Susan Broderick, Assistant Town Administrator Donna Kalinick, Executive Assistant to the Town Administrator Robin Young, Eric Barber Adam Lange , ABSENT : Chair Chaffee Call to Order & Declaration of a Quorum , Meeting Participation Statement and Recording Statement Vice Chair deRuyter called the meeting to order at 6 * 00pm , conducted a roll call vote of attendance, declared a quorum present, and read the meeting participation and recording statements . Vice Chair deRuyter stated that the Board would be going into executive session to discuss strategy with respect to collective bargaining if an open meeting may have a detrimental effect on the bargaining position of the public body and the chair so declares : IAFF Local 3763, and would be returning to open session . Selectperson Bingham moved to go into Executive Session at 6 : 32pm to discuss strategy with respect to collective bargaining if an open meeting may have a detrimental effect on the bargaining position of the public body and the chair so declares : IAFF Local 3763, and would be returning to open session , Selectperson Whitney second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham -yes, Selectperson deRuyter-yes, Selectperson Chatelain . The Board vote was 4-yes, 0- No . Open Session Anticipated to Commence at 6 : 15 PM - Discuss and Vote on Fiscal Year 2021 IAFF Local 3763 Collective Bargaining Agreement Selectperson Bingham moved to sign the Fiscal Year 2021 IAFF Local 3763 Collective Bargaining Agreement, Selectperson Chatelain second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham - yes, Selectperson deRuyter-yes, Selectperson Chatelain . The Board vote was 4-yes, 0- No . Public Announcements and Comment ; Members of the public may address the Select Board on matters not on the meeting' s agenda for a maximum 3-5 minutes at the Chair's discretion . Under the Open Meeting Law, the Select Board is unable to reply but may add items presented to a future agenda . No discussion www , brewster- ma . gov BoS 03 - 29- 21 Page 1 of 5 1 Doc ID ; b7afd6f5eo95d367dcl4c7163525db3b4baieeaf i 0°u\�A£�W 8 qt Town of Brewster Office of; a, •� 9 ; ard 2198 Main Street To nelect Adm cost ator Brewster, MA 02631 = 1898 r Phone : ( 508) 896 -3701 40 Fax ; . ( 508) 896=8089 On RIr�js ua �i��mia�x�n�niiui��a�a�"� • Select Board Announcements and Liaison Reports Selectperson Bingham recognized the Brewster Ladies Library for sending home age appropriate books with the grab and go lunches . Town Administrator's Report Mr . Lombardi gave a recap of the Covld - 19 vaccination measures taken in Massachusetts and on Cape Cod to date . Supply has begun to improve, but there is still a very high demand on the system . Over 30% of the Cape Cod population over 20 years old has had their vaccination . The Visiting Nurses Association , Outer Cape Health, the Health Department and Council on Aging are working with the Fire Department in providing vaccinations for home bound elders . The Town has been moved back to the red designation with 43 positive cases reported last week . This is trending across the middle and upper Cape towns . The in - person district and town elections will take place tomorrow March 30, 2021 at the Brewster Baptist Church . Vote by mail ballots may be returned by 7pm on March 30, 2021 . The vote by mail option was extended by the Governor until June 30, 2021 . This will apply to the local annual election in May . Consent Agenda Meeting Minutes : March 10, 2021 Joint Finance Committee Meeting Appointments : Tenure Appointments ( Police Officer and Keeper of the Lockup) for Officers Jessica R . Ahlman and Stephen J . Hathaway Refinance of Affordable Deed Restricted Home Fee Waiver Request: Brewster Housing Authority — Permit Fees for Brewster Woods ; Brewster Conservation Trust - Special Permit Application for409 Great Fields Road ; Brewster Housing Authority " Building Permit Fees for Sunny Pines ; Brewster White Caps - Recycling Center Fees ; and First Parish Brewster UU - Beach Permit Fee 2021 Razor Clam Regulations Second Letter to Gov . Baker Urging More COVID Vaccine for Cape Cod Selectperson Bingham moved to approve the March 29, 2021, Selectperson Chatelain second . A roll call vote j was taken . Selectperson Whitney-yes, Selectperson Bingham -yes, Selectperson deRuyter-yes, Selectperson Chatelain . The Board vote was 4-yes, 0- No . Discuss and Vote New Hawker & Peddler License — Eric Barber of Rooftop Power Selectperson Bingham moved to approve the Hawker & Peddler License for Mr . Barber of Rooftop Power, Selectperson Chatelain second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham - yes, Selectperson deRuyter-yes, Selectperson Chatelain . The Board vote was 4-yes, 0- No . Presentations and Votes on Citizens Petitions for Spring 2021 Town Meeting Private Road Betterment — Donna Cormier Ms . Cormier of Mayflower Circle, would like to see the process for changing the vote of a private road betterment from a 50% plus one to a two third vote . Mr . Lombardi recalled that the Board took a vote on j www , brewster- ma . gov BoS 03 - 29- 21 Page 2 of 5 Doc ID : b7afd6f5e095d367dc1 4c7163525db3b4bal eeaf i ��uu�Wiuuullwiairr , 4a'�a�saaw8r �' Town of Brewster Office of me o o4 g` "r °i,�4 Select Board 3 � ; 2198 Main Street Town Administrator w Brewster, MA 026314898 �Y 0 Phone : ( 508) 896 - 3701 Fax: ( 508) 896- 8089 w '�fsero� SO ua �,omirnxlninlnnn��a�a�`�o this petition last spring . The betterment bylaw was put in place to finance needed private road repairs . Over the past 25 years, 23 private way betterments have been voted on . If the vote was changed , half of those projects would not have been approved . Half of the remaining would have only passed by a single voteif this vote process was to change, there is concern that many of the aging private roadways would not be repaired . Selectperson Bingham moved to support the petition to change the voting threshold for private road betterments, Selectperson Chatelain second . A roll call vote was taken . Selectperson Whitney- no, Selectperson , Bingham - no, Selectperson deRuyter- no , Selectperson Chatelain - no . The Board vote was 0-yes, 4- No . Punkhorn Parklands Hunting Ban — Betsy Smith Ms . Smith would like to see hunting banned in the Punkhorn Parklands as there is a large amount of pedestrian travel in the area . The Water Commission did not take a position on this proposed ban , and the Conservation Commission was opposed to the proposed ban . A letter in opposition of the Citizen Petition was sent in by Scott Collum and was read into the record . A recent hunting bylaw in Provincetown was approved by the Attorney General . This petition could be amended on Town Meeting floor to amend it to a bylaw, which a simple majority would be needed to pass . Selectperson Whitney asked if the area in the petition was the entirety of the Punkhorn area , which it was . Selectperson Chatelain is opposed on the merits of the petition , in order for the Town to retain control of wildlife management in Brewster . Ms . Smith referred to language in the petition that allows professionals to control wildlife population if needed . Selectperson Whitney moved to support the Punkhorn Parklands Hunting Ban Citizen ' s Petition , Selectperson Bingham second . A roll call vote was taken . Selectperson Whitney- no, Selectperson Bingham - no , Selectperson deRuyter- no, Selectperson Chatelain - no , The Board vote was 0 -yes, 4- No . Nauset Regional School District School Choice Program — Helga Dyer Ms . Dyer presented her petition regarding the school choice program to the Select Board . The language of the petition was sent to Legal Counsel for review . Selectperson deRuyter is hopeful that the Regional School Committee and Administration opens up this debate at their level , where the discussion is more appropriate . Adam Lange, 58 Cathedral Road , acknowledged his frustration with the Regional School Committee and the School Choice program . Selectperson Whitney moved to support the Nauset Regional School District School Choice Program Citizen ' s Petition , Selectperson Bingham second . A roll call vote was taken . Selectperson Whitney- no, Selectperson Bingham -yes, Selectperson deRuyter- no, Selectperson Chatelain - no . The Board vote was 1 -yes, 3 - No . I Discuss and Vote on Spring 2021 Town Meeting Warrant Articles Article' s 1 , 2 and 3 are consistent with the School ' s budget presentations to the Select Board and Finance i Committee on March 10, 2021 . Selectperson moved to approve Article 1 of the Town Meeting Warrant, Selectperson Bingham second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham - yes, Selectperson deRuyter-yes, Selectperson Chatelain -yes , The Board vote was 4-yes, 0- No . Selectperson www . brewster- ma . gov BoS 03 - 29- 21 Page 3 of 5 i i Doc ID ; b7afd6f5e095d367dc140163525db3b4ba1eeaf i 1 a` a�u0a£'"Ws�ru �9d Office of: '00 Town of Brewster 0 V •+• 9 Select Board r •.� '+� ; 2198 Main Street Town Administrator 3 Brewster, MA 02631 = 1898 .� Phone : ( 508) 896= 3701 Fax: ( 508) 896 - 8089 `V,�� moved to approve Article 2 of the Town Meeting Warrant, Selectperson Bingham second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham -yes, Selectperson deRuyter-yes, Selectperson Chatelain -yes . The Board vote was 4-yes, O- No . Selectperson moved to approve Article 3 of the Town Meeting Warrant, Selectperson Bingham second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham -yes, Selectperson deRuyter-yes, Selectperson Chatelain -yes . The Board vote was 4W yes, O- No . Selectperson Whitney moved to approve Article 5 Town Operating Budget in the amount of $ 21, 616, 218 . 00, Selectperson Bingham second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham -yes, Selectperson deRuyter-yes, Selectperson Chatelain -yes . The Board vote was 4- yes, O- No . A discussion was had by the Board and the Town Administrator regarding Enterprise Funds . Selectperson Whitney moved to approve Article 6 Golf Department Budget, Selectperson Bingham second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham -yes, Selectperson deRuyter-yes, Selectperson Chatelain -yes . The Board vote was 4-yes, 0- No . Selectperson Whitney moved to approve Article 7 Water Department Enterprise Fund , Selectperson Bingham second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham -yes, Selectperson deRuyter-yes, Selectperson Chatelain -yes . The Board vote was 4-yes, O- No . Selectperson Whitney moved to approve Article 10 Cable Revenues, Selectperson Bingham second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham -yes, Selectperson deRuyter-yes, Selectperson Chatelain -yes , The Board vote was 4-yes, 0- No . Selectperson Whitney moved to approve Article 23 Town Code Amendment Private Road Betterment, Selectperson Bingham second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham -yes, Selectperson deRuyter-yes, Selectperson Chatelain -yes , The Board vote was 4-yes, O- No . Discuss Town Response to Eversource's Yearly Operational Plan and Vegetation Management Plan Mr . Lombardi updated the Board on the Eversource' s Yearly Operational Plan and Vegetation Management Plan that was recently sent to the Town . They plan to apply herbicide along their powerline rights of way in Brewster . A public statement has been drafted , which was read into the record . Selectperson Chatelain moved to approve the public statement and to publish it on the Town website, Selectperson Bingham second . . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham -yes, Selectperson j deRuyter-yes, Selectperson Chatelain -yes . The Board vote was 4-yes, 0- No . i Discuss Plans for Summer 2021 Permit Program ( Beach , Recycling Center, and Shelifishing ) and Vote on Proposed Temporary Revisions to Select Board Policy 22 — Public Beaches and Landings The processing of mail- in and online permits will start on April 12, 2021 . There will be no in person sales of permits again this year . The mail in form will be sent with the spring tax bills and will be online by the end of the week . The online sales portal will also be open as of April 12, 2021 . There will be online only non - resident day and seasonal passes . Signage will be updated at the Town beaches and landings . Parking enforcement will begin June 15th until the Sunday of Labor Day weekend . The trash , recycling bins, and temporary bathroom facilities will be available mid - May . They will be cleaned following the State and Federal guidelines . Non - resident shellfishing will not be issued again this summer . The Beach Ambassador program www . brewster- ma . gov j BoS 03- 29- 21 I Page 4of5 Doc ID : b7afd6f5e095d367dc14c7163525db3b4baieeaf \\a\\\\lU\NIINN I HilUlgl/! % Office of: Town of Brewster I ar '+, ard N 2198 Main Street To neAdm cost ator o W -1 Brewster, MA 026314898 � Phone : ( 508) 896= 3701 yy� Fax: ( 508) 896 -8089 it 1040 It �G!Nllllll ry I I I H I will be run 7 days a week from 10am to 4pm for Covid49 regulation education . Limited parking restriction will be in place in early May at certain beaches to allow for proper social distancing . Policy 22 has language specific to where to purchase permits, and temporary revisions will need to be made to the policy . Selectperson Chatelain asked if the permit department could be considered to be altered long term . It will be considered . Selectperson Whitney moved to approve temporary revisions to Policy 22 , Selectperson Chatelain second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham -yes, Selectperson deRuyter-yes, Selectperson Chatelain -yes . The Board vote was 4-yes, 0- No . For Your Information An advertisement for Request for Proposals for the Elementary Feasibility Study was included in the packets the funding for this was approved for at a prior Town Meeting . Matters Not Reasonably Anticipated by the Chair None . Questions from the Media None . Next Meetings : March 30, April 5 , and April 20, 2021 Adjournment Selectperson Bingham moved to adjourn at 8 : 10pm , Selectperson Chatelain second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham -yes, Selectperson deRuyter-yes, Selectperson Chatelain . The Board vote was 4-yes, 0- No . I Respectfully submitted , Robin Young Approved : April 20, 2021 Signed : Date Selectperson Bingham , Clerk of the Board of Selectmen Accompanying Documents in Packet: Agenda, TA Report documents, Consent Items, FYI Packet, Draft 2021 Spring Town Meeting Warrant, permit Information, policy #22, draft statement Eversource i I i www . brewster- ma . gov BoS 03- 29-21 Page 5 of 5 j r Doc ID : b7afd6f5e095d367dc14c7163525db3b4baieeaf { HELLOSIGN Audit Trail - ............... _ . . _ . ........ . . _ . .. . . _ _ ......... . .. . ........ _ . . . ...--__ _ .. ... ..... _- __ ....._ . . . . . . TITLE 3/29/21 Regular Session minutes FILE NAME BoS 03 -29 -21 . doc DOCUMENT ID b7afd6f5e095d367dc14c7163525db3b4ba1eeaf AUDIT TRAIL DATE FORMAT MM / DD / YYYY STATUS Completed Document History 04 / 21 / 2021 Sent for signature to Cindy Bingham SENT 11 :59 : 58 UTC (cbingham@brewster- ma . gov) from dkalinick@brewster- ma . gov IP : 131 . 109 . 131 . 20 04 / 21 / 2021 Viewed by Cindy Bingham (cbingham@brewster- ma . gov) VIEW50 12 : 02 :05 UTC IP : 73 . 167 . 234 . 228 04 / 21 / 2021 Signed by Cindy Bingham (cbingham@brewster- ma . gov) SIGNED 12 : 03 : 19 UTC IP : 73 . 167 . 234 . 228 04 / 21 / 2021 The document has been completed . COMPLETED 12 : 03 : 19 UTC I i i i _. . . . . . ......_...._ .. . . . . . .. . . ........... ... . ... ... . _ _... . . . ... . . ._...._. .... . .... .. . ... ._ Powered by HELLOSIGN j I