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HomeMy Public PortalAbout02-17-2000 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND,INDIANA,FEBRUARY 17,2000 The Board of Public Works and Safety of the City of Richmond,Indiana,met at 5 p.m.Thursday,February 17,2000,in the Community Room in the Municipal Building. Chairperson Bob Goodwin presided with Robin Henry,Bruce Metzger and Assistant City Attorney Steve Rabe present.The following business was conducted: APPROVAL OF MINUTES Metzger moved to approve the minutes for the meeting of February 10,2000,second by Henry and the motion was carried on a unanimous voice vote. CLAIMS FOR PAYMENT No claims for payment were submitted by the City Controller's office. REQUESTS A. Captain Melody Truitt reported that a request had been received from Builders Tech to block four(4)parking spaces in the 1900 block of North C on the north side of the street which are located at the south side entrance to Starr School.She said these are needed for about 30 days or less to place roll-off containers and large construction vehicles at the work site.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. B. Captain Truitt reported that the Department of Traffic Safety has reviewed the request of Walther and Hawkins Auctioneers to close a portion of the alley at the rear of 321 North West 4th Street on Saturday,February 19,from 8 a.m. to noon to allow a public auction at that location.She said the east end of the alley would remain open to residents or emergency vehicles and the only resident directly affected had been contacted and had signed a form that he had no objection to the request nor does the Department of Traffic Safety.Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. C. A request for a reserved handicapped parking space at 612 South 11t Street was brought before the Board by Captain Truitt who said this residence has some paved parking in the rear.However,a letter from the homeowner,which was attached to the request,states that the off-street parking is unavailable to the tenant,Mary Rasner.Therefore,she said,she recommended approval of the request.Metzger so moved,second by Henry and the motion was carried on a unanimous voice vote. D. Fire Chief Mike Allen announced the promotion of Kevin Nicholson to Assistant Fire Chief, stating that he is an 8-year veteran of the Richmond Fire Department and will continue to oversee the training division along with his new responsibilities until a new training officer is selected.Chief Allen said Nicholson holds a Bachelor Degree in Applied Science from Ball State University and an Associate Degree in Fire Science from Ivy Tech State College. E. Captain Truitt reported that the Department of Traffic Safety had reviewed the proposed March of Dimes Walk America route to be used April 29,2000. She said the walk would include between 500 to 600 participants and will begin and end at Glen Miller Park.She said the Park Department had already approved the use of the park for this event. Board of Works Minutes Cont'd February 17,2000 Page 2 The Captain said the walkers would use sidewalks and obey all street-crossing signals and there will be three checkpoints along the route and volunteer safety helpers to assist the walkers.The route,she said,will include Main Street,west from the park to South West 5th Street,then south to National Road.The route,she said,then turns south on South West 1st Street to South West G,then east across the G Street Bridge and north on South 5th to South A.The route continues,she said,on South A to South 18th,where it rejoins Main Street and returns to the park. Captain Truitt added that the walkers with wheel chairs or young children in strollers would be provided an alternate route that remains fully on park grounds.She noted that the event is scheduled to begin at approximately 8 a.m.Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. F. Chairperson Goodwin read excerpts of a letter written by Joe Plankenhorn which was a request to be put on the Board of Works agenda for approval of activities related to the Board's jurisdiction for the Richmond Grand Prix and related concerts at the airport. Plankenhorn said they had received approval from the Aviation Board a couple of months ago and have just been waiting for contract signatures which has occurred within the past week. He said they do have a contract with the City. Chairperson Goodwin asked City Engineer Bob Wiwi and City Attorney Bob Bever to join Plankenhorn at the microphones,stating that he understood there are some misunderstandings about what is occurring here and hoped that these can be ironed out here through discussion. The requests that the Board has before it,Chairperson Goodwin said,are for activities that are related to the jurisdiction of the Board of Public Works and Safety,which includes Police and Fire.He said he has letters from both the Police Chief and Fire Chief stating they would be available for call during the events,however,they would not be having people out there on overtime during the events. Attempting to explain the issue,Bever said at the January meeting of the Board of Aviation Commissioners when the discussion was about finalizing the lease and license agreement with Midstates Racing for the airport property regarding the auto racing,the topic came up about the concerts.He said in the lease,which was drafted using the information from the prior month conversations,it was made clear that the only use of the airport property would be for the racing.He said when Midstates brought up the possibility of the concerts at the January meeting,he felt they wanted to get a feel from the airport board whether or not this would be approved. Bever said it was his understanding that the Aviation Board did not want to come to a final conclusion and say yea or nay on the concert aspect until a more specific proposal was brought forth by Midstates.He said the Aviation Board wanted to see a specific proposal and have them touch base with any affected City department so they could find out if this Board thinks it's a good or bad idea.Plankenhorn said the Aviation Board required Midstates to have an officer out there on premises with arresting authority.Bever asked Michael Nocton, president of the Aviation Board,if any specific proposal had been brought to the Board. Nocton responded that there has been no proposal and his specific concern is the amount of traffic that might be generated.Bever said as of today,the Aviation Board only has a signed 111 lease for the auto racing and nothing else has been approved. Board of Works Minutes Cont'd February 17,2000 Page 3 Wiwi,alluding to his letter,said there were several issues he had raised which he feels are significant and need to be addressed.Chief Allen said no engines would be stationed there and Chief Shake said it is not his intent to assign anybody on overtime.Nocton said he is concerned about the airplanes parked there,with 5000 people milling around.Plankenhorn said he had talked with Wayne County Sheriff Jerry Williams who said he would have the Reserves out there providing 24-hour security and to handle traffic problems. Bever said there is more work to do before this Board can take any action and it needs to be done before the next meeting.He said the final say is with the Aviation Board and it wants absolute information on how safety and traffic are going to be addressed.Plankenhorn said events,hopefully,would include Phil Dirt and the Dozers on Thursday night,the Marshall Tucker Band on Friday night,Steve Warner on Saturday and if there is a concert on Sunday they might bring in Mark Lowry,who is a part of the Gaither group. Typically,he said,gospel music does not have tremendous turnouts,adding that they have tried to bring in family-oriented acts. Assistant City Engineer Greg Stiens said he had read in the newspaper article about an arcade for children.Bever said that is the type of thing the Aviation Board wants cleared up.Plankenhorn said the Aviation Board would like to have everything together by its March 9 meeting. Chairperson Goodwin asked Plankenhorn to get with everybody involved and bring back something to this Board's next meeting. Bever said this is new ground for the Aviation Board,adding that they would just welcome any comments from this Board to assist them in making their decision.Henry said she would like to see a written plan with a confirmation by Sheriff Williams as to what his plans are. GRIEVANCE FILED BY POLICE OFFICERS Chairperson Goodwin said this Board is charged with the responsibility of setting a hearing date on grievances filed by Police Officers Jon Chilcoate and and Brian Benedict within 30 days from the receipt of the grievance report.Rabe explained the procedure and Board members agreed to set that hearing date on the regular meeting of March 9,2000.Metzger moved to schedule the hearing for March 9,second by Henry and the motion was carried on a unanimous voice vote. CHANGE ORDER NO. 1 Chairperson Goodwin,said he was involved in this procedure,explaining it is one of the buildings which was torn down last year at 1010 North 15th Street.He said that they had let a contract for$3,250 and in the process of removing the structure it was discovered that there was more debris buried on the site,which included tires and automobiles and the total bill ran in excess of$9,000.This change order,he said,would give them an additional$2,000 which brings them up to the level of the next lowest bidder on that date. Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. ADJOURNMENT There being no further business,on a motion duly made,seconded and passed,and carried on a unanimous voice vote,the meeting was adjourned. Robert Goodwin,Chairperson ATTEST: Norma Schroeder,Clerk