HomeMy Public PortalAbout02-03-2000 BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND,INDIANA,FEBRUARY 3,2000
The Board of Public Works and Safety of the City of Richmond,Indiana,met at 5 p.m.Thursday,February
3,2000,in the Community Room in the Municipal Building. Chairperson Bob Goodwin presided with
Robin Henry,Bruce Metzger and Assistant City Attorney Steve Rabe present.The following business was
conducted:
APPROVAL OF MINUTES
Metzger moved to approve the minutes for the meeting of January 27,2000,second by Henry and the
motion was carried on a unanimous voice vote.
CLAIMS FOR PAYMENT
No claims for payment were submitted by the City Controller's office.
REQUESTS
A. Captain Melody Truitt recommended approval of a request for a handicapped parking space
made by Ronald Delucio of 520 South H Street.Metzger moved to approve the request,
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second by Henry and the motion was carried on a unanimous voice vote.
AGREEMENTS
A. Chairperson Goodwin said the next matter before the Board is the contract for the digital
pager rentals for the City of Richmond.He said the bidders were Beep Alert,Indiana Paging
of Indianapolis and ARC Paging of Miamisburg,Ohio.Reading from a letter by Purchasing
Manager Vicki Stevens,he said she wrote that the contract would be for one year with the
option to renew the second year at the same rental cost.
She said the City now rents 71 pagers,stating that Indiana Paging was the lowest bidder as far
as price,being 14 cents below the bid by Beep Alert.However,she said,in the past the City
has experienced service problems because the paging company it had contracted with was
outside the City.
Also,she said,Police Officers had experienced problems receiving pages while inside Reid
Hospital.She said Beep Alert,being in Richmond,could provide service in a timely manner
and is the only bidder which has paging equipment inside the hospital in addition to two
transmitting antennas.
She recommended the contract be awarded to Beep Alert because of the reasons mentioned
above,pending a short trial testing period.Metzger questioned Rabe about the recommended
bidder not being the lowest.Rabe responded that the City Code states that you should go with
the lowest,most responsive bidder and if it decides to award a contract to someone who is not
the lowest in terms of price,then they are not the most responsive. In that case,those reasons
must be given in writing and that is what Stevens has done.
Board of Works Minutes Cont'd
February 3,2000
Page 2
Henry moved to award the contract for the digital pagers to Beep Alert as the most responsive
bidder subject to a short test period for the reasons stated in the memo from Stevens,second
by Metzger and the motion was carried on a unanimous voice vote.
ADJOURNMENT
There being no further business,on a motion duly made,seconded and passed,and carried on a unanimous
voice vote,the meeting was adjourned.
Robert Goodwin,Chairperson
ATTEST:
Norma Schroeder,Clerk