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HomeMy Public PortalAbout01-13-2000 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND,INDIANA,JANUARY 13,2000 The Board of Public Works and Safety of the City of Richmond,Indiana,met at 5 p.m.Thursday,January 13,2000,in the Community Room in the Municipal Building. Chairperson Bob Goodwin presided with Robin Henry,Bruce Metzger and Assistant City Attorney Steve Rabe present.The following business was conducted: APPROVAL OF MINUTES Metzger moved to approve the minutes for the meeting of January 6,2000,second by Henry and the motion was carried on a unanimous voice vote. CLAIMS FOR PAYMENT No claims were available. CHANGE ORDER NO.1 A. City Engineer Bob Wiwi brought before the Board Change Order No. 1 for the McBride Stadium Concession Building,explaining that when the project was originally bid,there were some alternates that were also bid.He added that this Board awarded the base bid and the project is to the point where some recommendations can be made about additional items.He said these include a pizza oven,sandwich display,heating cabinet, grill,gas griddle,walk-in cooler,stainless steel table,storage shelf system and an ice machine.The total for these items, he said,is$35,826. Wiwi said the contractor had submitted a request to voluntarily change the footers on the building itself and this voluntary alternate has been reviewed by the designer of the building in the City Engineer's office.He said it is recommended that this alternate be accepted as it would save$7,000 as it is a deduct.That makes the net effect of this change order an increase in the project amount of$28,826,which Wiwi said has been discussed with City Controller Shelley Miller who assures him that the funds are available.He said the change order does not exceed the allowable 20 percent of the original bid.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. AGREEMENTS A. Assistant City Attorney Steve Rabe explained to the Board the addendum to the agreement between the City and Castle Concepts Inc. which was entered into on October 14, 1999.He said that corporation was hired to perform an environmental Phase I audit on farmland which was on Richmond State Hospital ground.However,he said,the City used its standard contract language which requires some extremely heavy insurance requirements which are usually more applicable to firms engaged in public works-type of projects. He said Castle Concepts contacted the City and asked if it would be willing to waive those insurance requirements except for the minimal requirements mandated by state law or by City code.In turn,he said,they would agree to indemnify the City from any liability.That is the reason for the addendum,he said,because of the type of work that is being done it was felt that those insurance requirements were not necessarily applicable. Board of Works Minutes Cont'd January 13,2000 Page 2 Rabe said this would revoke the insurance requirements that would be a standard requirement for contractors engaged in public works-type projects.However,he said,Castle Concepts would still have to have workers compensation insurance as well as abide by the minimal requirements set forth by state law and City code.Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. B. Police Chief Bill Shake brought before the Board a request to approve a 3-year contract with Printrak for an instant image identification system at a cost of$5,973.28.He explained that that the Richmond Police Department had purchased a digital photograph system several years ago to take photos of those individuals who had been arrested. C. Chief Shake said Printrak has purchased the company that the department had bought the system from originally and this is their maintenance agreement which is being used now.He said the contract was negotiated under Major Chuck Klein and represents a significant savings over what it would normally have been.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. D. Appearing before the Board again,Rabe explained that last year the City revised City code as it pertained to aquifer protection districts.He said Chapter 154 addresses that and also requires the City to monitor wells in or near those specific districts.He said the City has been working with the U.S. Geological Survey in order to identify proper placement areas to install this type of f testing equipment to ensure the water quality,specifically in the southeast aquifer district. He said the survey did identify several places where there is a need to install both drive points and well points.He explained that drive points are a temporary monitoring station in place 15 to 18 months whereas well points are a permanent monitoring facility. He said the City has arranged for all permanent facilities to be on City-owned rights of way.However,he said,two parcels of private property had been identified where the City would need to install temporary drive points which would be in place not to exceed two years. Rabe said the City has met with both property owners and this is the first of two agreements and is with Paul and Maurine Stiner.He said this would allow the installation of one well point and three drive points entered near their property.He said he would anticipate bringing the second agreement to this Board when the other property owners sign it.He said the City has applied for some grant funding to help with the cost of this project and hopefully would be able to get moving on it as soon as all the necessary agreements have been obtained. Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. E. City Engineer Wiwi pointed our that Board members should have a letter in front of them from Dale Easton,the district construction engineer,in which he is asking the City to prepare the final acceptance of the Industries Road project.He said this is a standard form used by INDOT on all of its projects and summarizes when the project was completed which was September 27, 1999.He said this is the formal sign-off on the project and Wiwi recommended that it be signed by the Board since the project is complete and meets all the requirements as set forth in the original contract. Board of Works Minutes Cont'd January 13,2000 Page 3 Chairperson Goodwin commented that it is a beautiful drive and Wiwi agreed that it was well done.Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. ADJOURNMENT There being no further business,on a motion duly made,seconded and passed,and carried on a unanimous voice vote,the meeting was adjourned. Robert Goodwin,Chairperson ATTEST: Norma Schroeder,Clerk