Loading...
HomeMy Public PortalAbout10-14-1999 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND,INDIANA, OCTOBER 14,1999 The Board of Public Works and Safety of the City of Richmond,Indiana,met at 5 p.m.Thursday,October 14, 1999,in the Community Room in the Municipal Building. Chairperson Bob Goodwin presided,with Robin Henry,Bruce Metzger and Assistant City Attorney Steve Rabe in attendance.The following business was conducted: APPROVAL OF THE MINUTES The minutes of the meeting of October 7, 1999 were approved on a motion made by Henry,second by Metzger and the motion was carried on a unanimous voice vote. CLAIMS FOR PAYMENT There were none. REQUESTS A. The Holiday Schedule for all non-bargaining unit employees of the City which was approved by the Mayor was adopted with a motion by Metzger,second by Henry and a unanimous voice vote. B. Fire Chief Mike Allen asked that the Board approve probationary engineer status for Firefighter Jeff Glenn effective October 6, 1999.Answering a question by Metzger,Chief Allen said prior to receiving the promotion Glenn must achieve certification as driver/operator,which is a National Fire Protection Association class.Then,he said,after achieving that,he can be promoted to the probationary status for six months.During that time, he said,the training chief and his lieutenant can determine whether or not he is qualified to operate the equipment.Metzger moved to approve the request,second by Henry and the motion was carried on a unanimous voice vote. C. Chief Allen asked the Board to approve the participation of an in-service pumper crew in Richmond's Night Out Against Crime from 5 to 7 p.m. October 27 at Townsend Center.He said this event is designed to heighten crime and drug prevention awareness and since Firefighters are an important part of the community it is important they take an active role in neighborhood activities.Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. D. Assistant City Attorney Steve Rabe explained that Board members had received a letter from City Engineer Bob Wiwi in their packets recommending that the City retain J.F.New and Associates Inc.of Walkerton,IN and Archeological Consultants of Ossian of Muncie,IN to conduct wetland determination and delineation and an archeological survey of a 166-acre site just west of Round Barn Road in the new Midwest Industrial Park.He said Wiwi recommended that the Board enter into contracts with both firms to provide those professional services.He added that he has reviewed the proposed contracts and would have only minor changes to make.He asked the Board to approve entering into contracts with both firms subject to preparation of some additional contract language from the Law Department and authorize Chairperson Goodwin to sign them on behalf of the Board. Board of Works Minutes Cont'd October 14, 1999 Page 2 Wiwi said this is the first step,adding that this is a parcel of land that the City has an option to purchase from the State and Richmond State Hospital.He said the Economic Development Corporation has had significant interest in the site and in order to begin the evaluation this needs to be done as well as the Phase One Environmental Property Assessment. Rabe then said the latter is the recommendation from Wiwi that Castle Concepts Consultants, Inc.of Richmond be hired for this.He said the same rules would apply to this one as the first two.Wiwi explained that Castle Concepts was the lowest,most responsive bidder of the four received.Metzger moved to approve the award of work to J.F.New and Associates Inc.for a not-to-exceed$3,870,Archeological Consultants of Ossian for$2,140 and to Castle Concepts for$1,350,second by Henry and the motion was carried on a unanimous voice vote. CHANGE ORDER NO.2 A. Wiwi explained that during the time of the construction of the Midwest Industrial Park road construction project it was determined that they could use some alternate methods of construction and the net effect was a reduction in the contract of$5,357.He recommended approval.Henry so moved,second by Metzger and the motion was carried on a unanimous voice vote. AGREEMENT A. Wiwi brought an agreement between the engineering firm of Butler,Fairman&Seufert and the City of Richmond before the Board.He explained this firm would be doing the construction inspection of the Whitewater Valley Gorge Trail project,stating that he and Stan Lambert,superintendent of the Richmond Parks,had solicited proposals and received them from eight firms.He said this firm submitted an estimated fee of$150,000 and was selected based on its experience on previous work done for the City. Bever added that the actual cost of the work will be based on the actual time spent on the project,saying that this is one of the firms approved by the Indiana Department of Transportation to do this kind of work.He,as well as Rabe,recommended that it be approved. Wiwi said the fee would be paid at the same rate as the construction that would be 80 percent paid by the Federal Government to the State Highway and 20 percent paid locally.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. City Attorney Bob Bever explained that the Board had previously discussed any thought of potential sale of the property located on the southeast corner of North C and North 8th Street as U.S.27 comes around into town next to Tice Softwater Co.He said the Board had allowed him to receive an appraisal for that and it is$4,000 and because of the nominal sum it has fallen into an area of an accelerated method of selling property if it is the Board's choice.He said this is primarily used when the adjoining property owner is the most likely purchaser of a property and in this instance the City had been approached by Tice as to whether or not it would be interested in selling it. He said if the Board uses this accelerated version of sales they would establish the offering price which would have to be at least the appraisal sum and put a public notice in the newspaper giving anyone a change to submit an offer.He then said at that time,the Board would send certified mail directly to the adjoining property owners,and if they submit an offer for that sum any time after 10 days following the publication in the newspaper the Board doesn't have to wait for any other offers and can go ahead and sell them the property. Board of Works Minutes Cont'd October 14, 1999 Page 3 Bever added that the Board can also wait for any other offers,however,he said,this is for property that has lower assessed values and is likely to be of most benefit to the adjoining property owner. Bever said he had prepared a cover letter setting forth this possibility and included a resolution for the Board's consideration.He said it states that the City owns this property and no longer has a need for ownership and resolves that the City has disposed of the property pursuant to this particular statute.He added that the offering price is$4,000 and the notice would be published and sent to the adjoining property owners.He said he has spoken to the Mayor about this and the Board has the blessings of this administration in whatever procedure they choose. Since the property is located on the corridor and is not paved,Bever said the Board might want to put a condition on this,requiring that it be paved as a condition of the sale.Metzger asked about a zoning ordinance about paving and Bever said if there are five spaces or more the ordinance states it should be paved.Bever said he would look into that and suggested that in adopting the resolution the Board may want to suggest the purchaser comply with all the zoning requirements.Henry moved to adopt the resolution subject to having the zoning compliance included,second by Metzger and the motion was carried on a unanimous voice vote. ADJOURNMENT There being no further business,on a motion duly made,seconded and passed,and carried on a unanimous voice vote,the meeting was adjourned. Robert Goodwin,Chairperson ATTEST: Myra Miller,Deputy Clerk Board of Works Minutes Cont'd October 14, 1999 Page 2 Wiwi said this is the first step,adding that this is a parcel of land that the City has an option to purchase from the State and Richmond State Hospital.He said the Economic Development Corporation has had significant interest in the site and in order to begin the evaluation this needs to be done as well as the Phase One Environmental Property Assessment. Rabe then said the latter is the recommendation from Wiwi that Castle Concepts Consultants, Inc. of Richmond be hired for this.He said the same rules would apply to this one as the first two.Wiwi explained that Castle Concepts was the lowest,most responsive bidder of the four received.Metzger moved to approve the award of work to J.F.New and Associates Inc.for a not-to-exceed$3,870,Archeological Consultants of Ossian for$2,140 and to Castle Concepts for$1,350,second by Henry and the motion was carried on a unanimous voice vote. CHANGE ORDER NO.2 A. Wiwi explained that during the time of the construction of the Midwest Industrial Park road construction project it was determined that they could use some alternate methods of construction and the net effect was a reduction in the contract of$5,357.He recommended approval.Henry so moved,second by Metzger and the motion was carried on a unanimous voice vote. AGREEMENT A. Wiwi brought an agreement between the engineering firm of Butler,Fairman&Seufert and the City of Richmond before the Board.He explained this firm would be doing the construction inspection of the Whitewater Valley Gorge Trail project,stating that he and Stan Lambert,superintendent of the Richmond Parks,had solicited proposals and received them from eight firms.He said this firm submitted an estimated fee of$150,000 and was selected based on its experience on previous work done for the City. Bever added that the actual cost of the work will be based on the actual time spent on the project,saying that this is one of the firms approved by the Indiana Department of Transportation to do this kind of work.He,as well as Rabe,recommended that it be approved. Wiwi said the fee would be paid at the same rate as the construction that would be 80 percent paid by the Federal Government to the State Highway and 20 percent paid locally.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. City Attorney Bob Bever explained that the Board had previously discussed any thought of potential sale of the property located on the southeast corner of North C and North 8th Street as U.S.27 comes around into town next to Tice Softwater Co.He said the Board had allowed him to receive an appraisal for that and it is$4,000 and because of the nominal sum it has fallen into an area of an accelerated method of selling property if it is the Board's choice.He said this is primarily used when the adjoining property owner is the most likely purchaser of a property and in this instance the City had been approached by Tice as to whether or not it would be interested in selling it. He said if the Board uses this accelerated version of sales they would establish the offering price which would have to be at least the appraisal sum and put a public notice in the newspaper giving anyone a change to submit an offer.He then said at that time,the Board would send certified mail directly to the adjoining property owners,and if they submit an offer for that sum any time after 10 days following the publication in the newspaper the Board doesn't have to wait for any other offers and can go ahead and sell them the property. Board of Works Minutes Cont'd October 14, 1999 Page 3 Bever added that the Board can also wait for any other offers,however,he said,this is for property that has lower assessed values and is likely to be of most benefit to the adjoining property owner. Bever said he had prepared a cover letter setting forth this possibility and included a resolution for the Board's consideration.He said it states that the City owns this property and no longer has a need for ownership and resolves that the City has disposed of the property pursuant to this particular statute.He added that the offering price is$4,000 and the notice would be published and sent to the adjoining property owners.He said he has spoken to the Mayor about this and the Board has the blessings of this administration in whatever procedure they choose. Since the property is located on the corridor and is not paved,Bever said the Board might want to put a condition on this,requiring that it be paved as a condition of the sale.Metzger asked about a zoning ordinance about paving and Bever said if there are five spaces or more the ordinance states it should be paved.Bever said he would look into that and suggested that in adopting the resolution the Board may want to suggest the purchaser comply with all the zoning requirements.Henry moved to adopt the resolution subject to having the zoning compliance included,second by Metzger and the motion was carried on a unanimous voice vote. ADJOURNMENT There being no further business,on a motion duly made,seconded and passed,and carried on a unanimous voice vote,the meeting was adjourned. Robert Goodwin,Chairperson ATTEST: Myra Miller,Deputy Clerk