HomeMy Public PortalAbout10-14-1999 BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND,INDIANA, OCTOBER 14,1999
The Board of Public Works and Safety of the City of Richmond,Indiana,met at 5 p.m.Thursday,October
14, 1999,in the Community Room in the Municipal Building. Chairperson Bob Goodwin presided,with
Robin Henry,Bruce Metzger and Assistant City Attorney Steve Rabe in attendance.The following
business was conducted:
APPROVAL OF THE MINUTES
The minutes of the meeting of October 7, 1999 were approved on a motion made by Henry,second by
Metzger and the motion was carried on a unanimous voice vote.
CLAIMS FOR PAYMENT
There were none.
REQUESTS
A. The Holiday Schedule for all non-bargaining unit employees of the City which was approved
by the Mayor was adopted with a motion by Metzger,second by Henry and a unanimous
voice vote.
B. Fire Chief Mike Allen asked that the Board approve probationary engineer status for
Firefighter Jeff Glenn effective October 6, 1999.Answering a question by Metzger,Chief
Allen said prior to receiving the promotion Glenn must achieve certification as
driver/operator,which is a National Fire Protection Association class.Then,he said,after
achieving that,he can be promoted to the probationary status for six months.During that time,
he said,the training chief and his lieutenant can determine whether or not he is qualified to
operate the equipment.Metzger moved to approve the request,second by Henry and the
motion was carried on a unanimous voice vote.
C. Chief Allen asked the Board to approve the participation of an in-service pumper crew in
Richmond's Night Out Against Crime from 5 to 7 p.m. October 27 at Townsend Center.He
said this event is designed to heighten crime and drug prevention awareness and since
Firefighters are an important part of the community it is important they take an active role in
neighborhood activities.Henry moved to approve,second by Metzger and the motion was
carried on a unanimous voice vote.
D. Assistant City Attorney Steve Rabe explained that Board members had received a letter from
City Engineer Bob Wiwi in their packets recommending that the City retain J.F.New and
Associates Inc.of Walkerton,IN and Archeological Consultants of Ossian of Muncie,IN to
conduct wetland determination and delineation and an archeological survey of a 166-acre site
just west of Round Barn Road in the new Midwest Industrial Park.He said Wiwi
recommended that the Board enter into contracts with both firms to provide those professional
services.He added that he has reviewed the proposed contracts and would have only minor
changes to make.He asked the Board to approve entering into contracts with both firms
subject to preparation of some additional contract language from the Law Department and
authorize Chairperson Goodwin to sign them on behalf of the Board.
Board of Works Minutes Cont'd
October 14, 1999
Page 2
Wiwi said this is the first step,adding that this is a parcel of land that the City has an option to
purchase from the State and Richmond State Hospital.He said the Economic Development
Corporation has had significant interest in the site and in order to begin the evaluation this
needs to be done as well as the Phase One Environmental Property Assessment.
Rabe then said the latter is the recommendation from Wiwi that Castle Concepts Consultants,
Inc.of Richmond be hired for this.He said the same rules would apply to this one as the first
two.Wiwi explained that Castle Concepts was the lowest,most responsive bidder of the four
received.Metzger moved to approve the award of work to J.F.New and Associates Inc.for a
not-to-exceed$3,870,Archeological Consultants of Ossian for$2,140 and to Castle Concepts
for$1,350,second by Henry and the motion was carried on a unanimous voice vote.
CHANGE ORDER NO.2
A. Wiwi explained that during the time of the construction of the Midwest Industrial Park road
construction project it was determined that they could use some alternate methods of
construction and the net effect was a reduction in the contract of$5,357.He recommended
approval.Henry so moved,second by Metzger and the motion was carried on a unanimous
voice vote.
AGREEMENT
A. Wiwi brought an agreement between the engineering firm of Butler,Fairman&Seufert and
the City of Richmond before the Board.He explained this firm would be doing the
construction inspection of the Whitewater Valley Gorge Trail project,stating that he and Stan
Lambert,superintendent of the Richmond Parks,had solicited proposals and received them
from eight firms.He said this firm submitted an estimated fee of$150,000 and was selected
based on its experience on previous work done for the City.
Bever added that the actual cost of the work will be based on the actual time spent on the
project,saying that this is one of the firms approved by the Indiana Department of
Transportation to do this kind of work.He,as well as Rabe,recommended that it be approved.
Wiwi said the fee would be paid at the same rate as the construction that would be 80 percent
paid by the Federal Government to the State Highway and 20 percent paid locally.Metzger
moved to approve,second by Henry and the motion was carried on a unanimous voice vote.
City Attorney Bob Bever explained that the Board had previously discussed any thought of
potential sale of the property located on the southeast corner of North C and North 8th Street
as U.S.27 comes around into town next to Tice Softwater Co.He said the Board had allowed
him to receive an appraisal for that and it is$4,000 and because of the nominal sum it has
fallen into an area of an accelerated method of selling property if it is the Board's choice.He
said this is primarily used when the adjoining property owner is the most likely purchaser of a
property and in this instance the City had been approached by Tice as to whether or not it
would be interested in selling it.
He said if the Board uses this accelerated version of sales they would establish the offering
price which would have to be at least the appraisal sum and put a public notice in the
newspaper giving anyone a change to submit an offer.He then said at that time,the Board
would send certified mail directly to the adjoining property owners,and if they submit an
offer for that sum any time after 10 days following the publication in the newspaper the Board
doesn't have to wait for any other offers and can go ahead and sell them the property.
Board of Works Minutes Cont'd
October 14, 1999
Page 3
Bever added that the Board can also wait for any other offers,however,he said,this is for
property that has lower assessed values and is likely to be of most benefit to the adjoining
property owner.
Bever said he had prepared a cover letter setting forth this possibility and included a
resolution for the Board's consideration.He said it states that the City owns this property and
no longer has a need for ownership and resolves that the City has disposed of the property
pursuant to this particular statute.He added that the offering price is$4,000 and the notice
would be published and sent to the adjoining property owners.He said he has spoken to the
Mayor about this and the Board has the blessings of this administration in whatever procedure
they choose.
Since the property is located on the corridor and is not paved,Bever said the Board might
want to put a condition on this,requiring that it be paved as a condition of the sale.Metzger
asked about a zoning ordinance about paving and Bever said if there are five spaces or more
the ordinance states it should be paved.Bever said he would look into that and suggested that
in adopting the resolution the Board may want to suggest the purchaser comply with all the
zoning requirements.Henry moved to adopt the resolution subject to having the zoning
compliance included,second by Metzger and the motion was carried on a unanimous voice
vote.
ADJOURNMENT
There being no further business,on a motion duly made,seconded and passed,and carried on a unanimous
voice vote,the meeting was adjourned.
Robert Goodwin,Chairperson
ATTEST:
Myra Miller,Deputy Clerk
Board of Works Minutes Cont'd
October 14, 1999
Page 2
Wiwi said this is the first step,adding that this is a parcel of land that the City has an option to
purchase from the State and Richmond State Hospital.He said the Economic Development
Corporation has had significant interest in the site and in order to begin the evaluation this
needs to be done as well as the Phase One Environmental Property Assessment.
Rabe then said the latter is the recommendation from Wiwi that Castle Concepts Consultants,
Inc. of Richmond be hired for this.He said the same rules would apply to this one as the first
two.Wiwi explained that Castle Concepts was the lowest,most responsive bidder of the four
received.Metzger moved to approve the award of work to J.F.New and Associates Inc.for a
not-to-exceed$3,870,Archeological Consultants of Ossian for$2,140 and to Castle Concepts
for$1,350,second by Henry and the motion was carried on a unanimous voice vote.
CHANGE ORDER NO.2
A. Wiwi explained that during the time of the construction of the Midwest Industrial Park road
construction project it was determined that they could use some alternate methods of
construction and the net effect was a reduction in the contract of$5,357.He recommended
approval.Henry so moved,second by Metzger and the motion was carried on a unanimous
voice vote.
AGREEMENT
A. Wiwi brought an agreement between the engineering firm of Butler,Fairman&Seufert and
the City of Richmond before the Board.He explained this firm would be doing the
construction inspection of the Whitewater Valley Gorge Trail project,stating that he and Stan
Lambert,superintendent of the Richmond Parks,had solicited proposals and received them
from eight firms.He said this firm submitted an estimated fee of$150,000 and was selected
based on its experience on previous work done for the City.
Bever added that the actual cost of the work will be based on the actual time spent on the
project,saying that this is one of the firms approved by the Indiana Department of
Transportation to do this kind of work.He,as well as Rabe,recommended that it be approved.
Wiwi said the fee would be paid at the same rate as the construction that would be 80 percent
paid by the Federal Government to the State Highway and 20 percent paid locally.Metzger
moved to approve,second by Henry and the motion was carried on a unanimous voice vote.
City Attorney Bob Bever explained that the Board had previously discussed any thought of
potential sale of the property located on the southeast corner of North C and North 8th Street
as U.S.27 comes around into town next to Tice Softwater Co.He said the Board had allowed
him to receive an appraisal for that and it is$4,000 and because of the nominal sum it has
fallen into an area of an accelerated method of selling property if it is the Board's choice.He
said this is primarily used when the adjoining property owner is the most likely purchaser of a
property and in this instance the City had been approached by Tice as to whether or not it
would be interested in selling it.
He said if the Board uses this accelerated version of sales they would establish the offering
price which would have to be at least the appraisal sum and put a public notice in the
newspaper giving anyone a change to submit an offer.He then said at that time,the Board
would send certified mail directly to the adjoining property owners,and if they submit an
offer for that sum any time after 10 days following the publication in the newspaper the Board
doesn't have to wait for any other offers and can go ahead and sell them the property.
Board of Works Minutes Cont'd
October 14, 1999
Page 3
Bever added that the Board can also wait for any other offers,however,he said,this is for
property that has lower assessed values and is likely to be of most benefit to the adjoining
property owner.
Bever said he had prepared a cover letter setting forth this possibility and included a
resolution for the Board's consideration.He said it states that the City owns this property and
no longer has a need for ownership and resolves that the City has disposed of the property
pursuant to this particular statute.He added that the offering price is$4,000 and the notice
would be published and sent to the adjoining property owners.He said he has spoken to the
Mayor about this and the Board has the blessings of this administration in whatever procedure
they choose.
Since the property is located on the corridor and is not paved,Bever said the Board might
want to put a condition on this,requiring that it be paved as a condition of the sale.Metzger
asked about a zoning ordinance about paving and Bever said if there are five spaces or more
the ordinance states it should be paved.Bever said he would look into that and suggested that
in adopting the resolution the Board may want to suggest the purchaser comply with all the
zoning requirements.Henry moved to adopt the resolution subject to having the zoning
compliance included,second by Metzger and the motion was carried on a unanimous voice
vote.
ADJOURNMENT
There being no further business,on a motion duly made,seconded and passed,and carried on a unanimous
voice vote,the meeting was adjourned.
Robert Goodwin,Chairperson
ATTEST:
Myra Miller,Deputy Clerk