HomeMy Public PortalAbout09-09-1999 BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND,INDIANA,SEPTEMBER 9,1999
The Board of Public Works and Safety of the City of Richmond,Indiana,met at 5 p.m.Thursday,
September 9, 1999,in the Community Room in the Municipal Building. Chairperson Bob Goodwin
presided with Bruce Metzger and Assistant City Attorney Steve Rabe in attendance.Robin Henry was
absent.The following business was conducted:
CLAIMS FOR PAYMENT
Claims for payment submitted by the City Controller's office were read by Metzger,who reported that they
totaled$783,587.78 moved for approval,second by Chairperson Goodwin and the motion was carried on a
unanimous voice vote.
APPROVAL OF MINUTES
Metzger moved to approve the minutes submitted for the September 2, 1999 meeting,second by
Chairperson Goodwin and the motion was carried on a unanimous voice vote.
REQUESTS -
A. Captain John Farmer brought before the Board a request made by Victoria Griffin at 738
South 7th Street,stating that he had checked out the residence and recommended approval.
Metzger so moved,second by Chairperson Goodwin and the motion was carried on a
unanimous voice vote.
B. Frank Fonseca appeared before the Board to request the blocking of an alley on the north side
of the Moose Lodge No. 167 building as well as the south side,for a parking lot dance,
limited to members only,from noon to 6 p.m.Saturday,October 2.He said the parking lot
would be blocked off as in the past and since there would be a live band performing,he asked
the neighbors and there were no objections.
Captain John Farmer said only businesses surround the Lodge and these would have access to
their buildings despite the blocking of the alleys.He said based on the fact they have a good
past history with this event,he had no objections and recommended approval.Metzger moved
to approve the blocking of the alleys as requested as well as the noise variance,second by
Chairperson Goodwin and the motion was carried on a unanimous voice vote.
C. A request for a street closing at North 20t and J Streets by Reynolds Service Tech Inc.for a
storm sewer contract completion for one day next week,probably Monday,was brought
before the Board by Captain Farmer.He said a north/south alley runs from J Street up to
Hawkins Road between the Ashland Oil property and that area would have to be closed for
about a week from September 13th through the 17th.He said he drove that alley before the
meeting and said he called it an"alley"with great hesitation so he feels that would not be a
significant problem to close.He recommended the closing.Metzger moved to approve,
second by Chairperson Goodwin and the motion was carried on a unanimous voice vote.
Board of Works Minutes Cont'd
September 9, 1999
Page 2
CHANGE ORDER NO.1
A. Assistant Fire Chief Jerry Purcell asked the Board to approve a change order for concrete
work being done at Fire Station No. 1.He explained that the original work was the
replacement of the front apron at No. 1 Fire Station at South 5th and A Street.Now,he said,
they are asking to repair the concrete on the rear apron on the 6th Street side of the building
which means cutting out the cracked and broken concrete and installing new as well as
replacing the sidewalk at the rear entry door to the administrative offices.The change,
Chairperson Goodwin said,is at a cost of$5,004 which increases the contract to a total of
$27,174.Metzger moved to approve,second by Chairperson Goodwin and the motion was
carried on a unanimous voice vote.
ACCESS PERMIT
A. Chairperson Goodwin said the Board has a request for an access permit at 400 Industrial
Parkway for access on to South D Street.He said this is for a warehouse to be constructed on
South D,which is a new street.He moved to approve,subject to the usual City's
specifications,second by Chairperson Goodwin and the motion was carried on a unanimous
voice vote.
B. Chairperson Goodwin said a request had been received from John Lopresti for a curb cut at
390 Henley Road,adding that the request had been reviewed by the City departments with the
Engineering Department stating that they should follow City specifications for driveway
entrance construction.He said it was for a single-family dwelling and it does line up nicely
with the property across the street.Metzger moved to approve subject to the standard
conditions,second by Chairperson Goodwin and the motion was carried on a unanimous
voice vote.
AGREEMENT/POLICIES
A. Jan Hibner,director of Human Resources,explained what"rostered volunteers"are.She said
the City employees are covered by Employer's Security Insurance Company for workers'
compensation and state law says the City can also cover these volunteers if they meet the
following qualifications which include:If they are true volunteers and volunteering for
whatever assignment they are going to be doing for the City that is free of charge.She added
that they have the right to decline this agreement if they don't like what they are given to do.
So,with that,she said,there has been a question raised as to whether or not they can be
covered under workers' compensation. She added that it had been determined that they can be
covered and she had sent a memo to all departments stating that if they are going to use
volunteers,her department would like to know who they are,what they are doing and when
they are here,because that affects the insurance rate in the end.
In consultation with the City's insurance representative,she said,he has requested that the
Board of Works adopt a resolution or minute notice that states the City is covering the
"rostered volunteers"under the City's current employer's security insurance,workers'
compensation.She said right now,this is specifically speaking to the needs of the Parks
Department,but there are people who want to do internships or come to do specific volunteer
work to learn more about what is being done in other departments.She added that she is
aware of some unpaid internships at the Police Department,although she can't think of any
right now.
Board of Works Minutes Cont'd
September 9, 1999
Page 3
Hibner said what has been happening is that the City has had the Community Work
Experience Program Agreement (CWEP)which is the program through the Indiana Family
and Social Services Administration in which they assign individuals to specific places to do
volunteer unpaid work to learn to return to the work force.She added that those types of
individuals would be covered under this.Metzger moved to approve a policy that would
include a"rostered volunteer"as that term has been defined by Hibner under the City's
workers' compensation policy,second by Chairperson Goodwin and the motion was carried
on a unanimous voice vote.
B. Hibner explained that this is a re-write of the Alcohol and Controlled Substances Testing
Policy for which the federal government has mandated that it be done.She said the City has
about 100 CDL licensed drivers within the total confines of the City departments.She added
that this does not include Police and Fire Department employees because state law excluded
them.
She said this was originally written and effective July 1, 1995 and there are constant changes
so this has been re-written,adding that there are certain reasons why there has be to post-
accident testing.This would be done in case of a fatality,an injury in fact,and if any vehicle
is towed from the scene. She explained that the City has added one in this re-write,which is:
"if there is$750 damage to a vehicle."The reasoning behind this,she said,was that in all of
the cases a supervisor needs to come out and it is already required that reports be made in any
vehicular accident and that is for insurance purposes.The other addition to this policy,she
said,it includes a section which includes what the City does when it is found that someone
tests positive on a random draw.
She said there are specific procedures that they must go through which include going to a
substance abuse professional at their own expense,must get a report sent back to the
department,must have a negative alcohol and drug test and then they can be placed back on
the payroll.However,she said,the second time this occurs,they are out. She asked that the
Board approve this so it can be distributed to the current CDL drivers so they can have an
agreement that has been updated and is accurate.Metzger moved to approve the changes,
second by Chairperson Goodwin and the motion was carried on a unanimous voice vote.
C. Commenting on the Community Work Experience Agreement,Hibner said it is related to the
"rostered volunteers,"and is being presented for the benefit of the old Welfare Department
and Return to Work agreement and the Parks Department which is using CWEP at its facility.
She said it was determined that the agreement,which was on file dated back to 1989,has been
revised.So this agreement is one that the Board agrees to sign with the CWEP program so
that they can assign or have"rostered volunteers."She added that they are free to decline the
assignment and the City is free to decline any person,also,but this is so they can do volunteer
work for the Parks Department and gain experience in returning to the work force.Metzger
moved to approve,second by Chairperson Goodwin and the motion was carried on a
unanimous voice vote.
D. Assistant City Attorney Steve Rabe brought several agreements before the Board.The first
two,he said,were similar because they are both for fire department service.One,he said,is
with the town of Spring Grove and the other is with Wayne Township.He said these are the
same agreements that are signed every year,but there are some revisions this year.
Board of Works Minutes Cont'd
September 9, 1999
Page 4
However,he said the service remains the same and that is where the City agrees to provide
fire protection services to those two areas and in return for that the City is reimbursed in the
following manner: Spring Grove reimburses the City a total of$47,965.26 and Wayne
Township will reimburse the City a total of$394,149.29.Each of those,in both cases,he said,
are total amounts but are made in quarterly installments to the City.He recommended
approval.Metzger said he would have to abstain in voting for the Wayne Township
agreement,but could vote on the one for Spring Grove.He so moved,second by Chairperson
Goodwin and the motion was carried on a unanimous voice vote.Chairperson Goodwin said
the agreement with Wayne Township would be brought back at a future meeting.
Rabe said the next one is a series of three agreements,stating that the Board last week
awarded bids for demolition of several properties which had been condemned by the Unsafe
Building Commission.He said this is a formal agreement with the contractors to whom those
bids were awarded.He said the first agreement is with Reynolds Service Tech for demolition
for structures at 1010 North 15th Street for$3,250;the second is a garage located at 18 North
13th Street,also to Reynolds Service Tech for$1,250;and the third is the demolition of a
structure located at 500-502 North 16th Street to Cox's Excavating for$4,400.He asked for
formal approval by the Board of these contracts.Metzger commented that it looked like Rabe
had the standard contracts that are used in all of the City's contracts,then moved to approve
all three agreements,second by Chairperson Goodwin and the motion was carried on a
unanimous voice vote.
BID OPENING
A. Chairperson Goodwin announced that bid openings were scheduled for this meeting but they
had learned that the carpeting,which they were bidding,had been discontinued.Therefore,he
said,the process would have to be started over again and that would be brought back to the
Board at a later date.
ADJOURNMENT
There being no further business,on a motion duly made,seconded and passed,and carried on a unanimous
voice vote,the meeting was adjourned.
Robert Goodwin,Chairperson
ATTEST:
Norma Schroeder,Clerk