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Home My Public Portal About09-02-1999 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND,INDIANA,SEPTEMBER 2,1999 The Board of Public Works and Safety of the City of Richmond,Indiana,met at 5 p.m.Thursday, September 2, 1999,in the Community Room in the Municipal Building. Chairperson Bob Goodwin presided with Robin Henry and Bruce Metzger in attendance.Assistant City Attorney Steve Rabe was absent.The following business was conducted: CLAIMS FOR PAYMENT Claims for payment submitted by the City Controller's office were read by Henry,who reported that they totaled$415,088.91and moved for approval,second by Metzger and the motion was carried on a unanimous voice vote. APPROVAL OF MINUTES Metzger moved to approve the minutes submitted for the August 19 and August 26 meetings,second by Henry and the motion was carried on a unanimous voice vote. REQUESTS A. Captain John Farmer brought before the Board a request made by Michele Bottorff,director of the Wayne County Museum,for the normal considerations the City gives in conjunction with their annual"Pioneer Days."He said although it is not specifically stated in her letter, that normally removes about three to four parking spaces on North A Street in front of the Museum.He said that allows for space for the School Hack and the Talley Ho wagons to load and unload passengers Saturday and Sunday,September 11 and 12, 1999. He recommended it be approved.Henry so moved,second by Metzger and the motion was carried on a unanimous voice vote. B. Another request by Captain Farmer involved a request for a Life Chain to be held from 2:30 to 3:30 p.m. Sunday,October 3.He said this is another annual event which involves members of area churches standing along South A Street and hold hands to create a chain for as many blocks as it will reach.He said this does not create any traffic problems because participants will not be on the street and he recommended approval.Metzger so moved,second by Henry and the motion was carried on a unanimous voice vote. C. Captain Farmer also recommended approval of the annual AIDS Walk&Festival starting at 2 p.m. at Glen Miller Park on October 2, 1999.He said the participants will walk on the sidewalk and will not create any traffic problems.He recommended approval.Metzger so moved,second by Henry and the motion was carried on a unanimous voice vote. D. A request for a reserved handicapped parking space made by Marvin Brewer of 1008 South J Street was brought before the Board by Captain Farmer.He explained that Brewer resides with his mother at that address and has some health considerations prohibiting her from walking any extended distance to a vehicle.He said the request was reviewed and does meet the guidelines,therefore he recommended approval.Metzger so moved,second by Henry and the motion was carried on a unanimous voice vote. E. Captain Farmer said he had received a request from the Cunningham Cultural Center at Earlham College,which is actually a small campus house that borders on College Ave.He said the request is for a noise variance for an event which will include amplified music between 1 and 6 p.m.September 5, 1999. 111 Board of Works Minutes Cont'd September 2, 1999 Page 2 Captain Farmer said this event,as are others,which take place at the college,would be monitored by the campus security and the student activities department.He said there have not been any problems in the past with any of these activities.Henry moved to approve the request,second by Metzger and the motion was carried on a unanimous voice vote. F. Fire Chief Mike Allen requested the approval of the Board of the promotion of Mark Herold to Driver/Operator for a probationary period of six months.Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. G. Chief Allen also recommended that Cummins Electric be awarded the bid for the electrical work at Stations No. 1 and No.5 for$500,noting that their bid was the lowest,most responsive.He also added,for the record,that Cummins did make a mistake on their estimate, stating that it was Station No.2,not No.5.He said the$500 is for both stations.Metzger moved to award the bid as recommended by the Chief,second by Henry and the motion was carried on a unanimous voice vote. DEMOLITION A. Chairperson Bob Goodwin read a letter submitted by Wayne Jackson,Building Inspector for the City of Richmond,in which it was stated that"Pursuant to the provisions of I.C. 36-7-9 and Richmond City Code Chapter 98,unsafe building orders have been issued for the following structures: 1206 Sheridan Street, 1010 North 15th Street, 18 North 13th Street and 500-502 North 16th Street." Jackson stated that the orders were affirmed at a meeting of the Unsafe Building Commission on June 18, 1999.He said he and Assistant City Attorney Steve Rabe had re-inspected the properties on September 1, 1999,to determine if any progress had been made toward repairing them and it was determined the demolition work should proceed. Jackson said each of the contractors submitting bids for the removal of the structures are considered to be qualified and after reviewing the bids it is his recommendation to award the bids based on the lowest cost which is as follows: 1206 Sheridan Street—place this on hold because the property was just sold and the new owner is in the process of restoring it; 1010 North 15th Street the low bid was by Reynolds Service-Tech Inc. at$3,250; 18 North 13th,the low bid of$1,250 was made by Reynolds Service-Tech Inc.;and at 500-502 North 16th Street, Cox Excavating Inc.submitted the low bid of$4,400.Chairperson Goodwin said this letter was also approved by the Purchasing Director Vicki Stevens who also reviewed the bids. Henry asked if the property on Sheridan Street was the one about which the individual came to the Board of Works to discuss.Chairperson Goodwin said it was not,then stated that the person in question was Lee Coyle asking about the 16th Street property.He said it was determined after inspection that the work that he had been doing on it was not sufficient to stop action on the City's part to remove the structure.He said Coyle is aware of that decision. Henry moved to award the bids for demolition,second by Metzger and the motion was carried on a unanimous voice vote. Board of Works Minutes Cont'd September 2, 1999 Page 3 AGREEMENT A. City Engineer Bob Wiwi brought before the Board an amendment to the agreement on Industries Road extension U.S.27 traffic studies which asks Cole&Associates to add an additional item to their original work agreement.He said amendment asks them to look at having an entrance off of West Cart Road for the Indiana University East/Ivy Tech campuses. He added that in the initial study this was not an alternative that was going to be looked at. However,he said,with the current interest with the Ivy Tech campus being expanded either at this site or some other site,it was felt like this alternative of allowing Ivy Tech to enter off West Cart Road as a primary entrance should be looked at from the standpoint of what kind of issues would be created coming on to U.S.27 and also looking at the roadway as to the present condition and what future improvements might have to be made to West Cart Road to allow this entrance off the campuses.Wiwi said that in regard to this work Cole&Associates is asking for an increase of a not-to-exceed$2,800 on to the original agreement that this Board approved in June of this year.He said he would recommend the amendment be approved. Metzger said this agreement also mentions Meijer relocating their entrance to West Cart Road and asked if they would be closing their entrances to Chester Boulevard.Wiwi answered that INDOT and Meijer have discussed realigning where West Cart Road comes onto U.S.27 and due to the interchange design that is proposed on the I-70/U.S.27 interchange INDOT has discussed with Meijer about bringing West Cart Road South and it would come onto the Meijer property versus where it presently comes into.He said this is in the design stage right now and INDOT is working on that.However,he said,that is a separate issue from what is being looked at here.Metzger moved to approve the amended agreement with Cole& Associates,second by Henry and the motion was carried on a unanimous voice vote. ADJOURNMENT There being no further business,on a motion duly made,seconded and passed,and carried on a unanimous voice vote,the meeting was adjourned. Robert Goodwin,Chairperson ATTEST: Norma Schroeder,Clerk