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HomeMy Public PortalAbout08-26-1999 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND,INDIANA,AUGUST 26,1999 The Board of Public Works and Safety of the City of Richmond,Indiana,met at 5 p.m.Thursday,August 26, 1999,in the Community Room in the Municipal Building. Chairperson Bob Goodwin presided with Robin Henry,Bruce Metzger and Assistant City Attorney Steve Rabe in attendance.The following business was conducted: CLAIMS FOR PAYMENT Claims for payment submitted by the City Controller's office were read by Henry,who reported that they totaled$426,647.51 and moved for approval,second by Metzger and the motion was carried on a unanimous voice vote. APPROVAL OF MINUTES No minutes for the August 19 meeting were available. REQUESTS A. Firefighter Tom Hamlin,coordinator for this year's collection of funds for the Muscular Dystrophy Association,requested the Board's approval for the locations of the fire apparatus during the drive which will be September 2 through September 4.He said the goal for this year is$15,000.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. B. Renee Oldham,director of Main Street Inc.,requested the following for Jazzfest 1999 September 10 and 11: (a)Closure of Main Street from 7th to 10th leaving the intersections open;(b)Closure of 10th and Main to 10th and South A;Use of the top floors of the City's Parking Garage all day September 10 as well as from 6 to 11 p.m.and the ability to sell beer and wine at the event;and the Use of the Parking Garage bathroom facilities.Metzger moved to approve the request,second by Henry and the motion was carried on a unanimous voice vote. C. Chairperson Goodwin presented to the Board a request by the Street Light Committee with a proposed layout of the metal pole fixtures by Richmond Power&Light asking for the final approval of the Board.Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. D. A request for a noise variance for the annual Sunsplash at Earlham College to be held Saturday,September 4 was brought before the Board by Captain John Farmer who said the event is normally ended by 8 p.m.He said in the past any complaints received by the Richmond Police Department have been turned over to the college security which takes care of any problems that may occur.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. E. Police Chief Bill Shake requested that the Board accept a letter of retirement from Officer Jon Carrico.The Chief referred to Carrico's"commitment to the worldwide community,"with his past service of one year in Bosnia and his 27 years with the Richmond Police Department.He added that the City will always miss officers like Carrico. Board of Works Minutes Cont'd August 26, 1999 Page 2 Commenting on his service in Bosnia,Officer Carrico said there was no doubt in his mind that the officers(he and two others)from Indiana were head and shoulders above the others with whom they served.He said it was certainly not"a Mayberry RFD image,"but they could compete anywhere in the world.He said he would be staying here,but would be flying his helicopter in Shelbyville. Chief Shake said his last day would be Friday,with his replacement starting Saturday.He added that Officer Carrico was instrumental in getting the TV show "Cuffs"started which earned the governor's exemplary award in 1997.Metzger interjected that when he(Metzger) was City Attorney,Carrico was also instrumental in getting the"No Smoking"policy for the City.He added that at that time it was not so commonplace.Henry moved to approve the retirement,second by Metzger and the motion was carried on a unanimous voice vote. AGREEMENT A. Assistant City Attorney Steve Rabe said this request comes before this Board since it is in charge of City-owned property.He explained that this was at first thought to be a resolution and listed that way on the agenda,but has now become an agreement.He said this is to authorize the use of 8' of right of way along the west side of North West 12th Street for its entire boundary with Elevator Equipment Co.property as an easement for its parking.He said the agreement does reserve the right of the City to use that right-of-way should it ever be needed for utility purposes for widening the road and for any other purpose.He said by the terms of the agreement,they would indemnify the City from any liability that would be associated from their use of that portion of the City-owned right-of-way. Chairperson Goodwin said the road does cul-de-sac only a few hundred feet north of the Elevator Equipment Co. where a trucking company is located.He said the area where that 8 is located is an area where the City actually has 15 'of tight-of-way on that side of the pavement and 10 'on the other side of the pavement which gives the City a total of 50 feet. He said he and Wiwi had checked the area and agreed that it would not have any effect at all on any future use by the City.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. CHANGE ORDER NO.1 A. City Engineer Bob Wiwi presented to the Board Change Order No. 1 for the curb and sidewalk replacement on Liberty Avenue.He said this is one that was not done last year and would cost$42,624.05.He said the project is essentially complete except for some minor items such as seeding,and all the major work is done.Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. AWARDING OF BID A. Fire Chief Mike Allen said he had reviewed both bids received last week for the exhaust systems for all of the fire stations,he recommended the bid by Hill Electric Inc.be accepted as the lowest,most responsive for the sum of$1,450.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. Board of Works Minutes Cont'd August 26, 1999 Page 3 OPENING OF BIDS A. Two proposals were received for the electric work for Fire Stations No. 1 and 5.Henry read the first from Hill Electrical for installing the one plug for the sump pump at Fire House No. 1 for$226 and for re-wiring the kitchen plug at No.5 for$454.Metzger read the proposal from Cummins Electric with bids for electrical work at Fire Station No. 1 and Fire Station No.5 for a total of$500.Fire Chief Allen said the sump pump in No. 1 and discovered that the sump pump is not on the emergency generator circuit so if the electricity goes out and there is water coming into the building there is no way to pump the water out.Thus,the soliciting of bids for re-wiring so that it is on the portable power in case there is a failure.Chairperson Goodwin said the bids would be taken under advisement to be awarded at a later date. OLD BUSINESS A. Chairperson Goodwin said the Board had a request for stop and yield signs in Meadow Park last week,adding that he did check with Street Division Manager Bill Smith who said the policy is to install these at the time the subdivision is completed.When that is done,the developer is billed for those portions that he or she should pay for and the City pays for its portion.He recommended that those signs be installed and leave it to the Street Division and developer to take care of the cost.Metzger so moved,second by Henry and the motion was carried on a unanimous voice vote. ADJOURNMENT There being no further business,on a motion duly made,seconded and passed,and carried on a unanimous voice vote,the meeting was adjourned. Robert Goodwin,Chairperson ATTEST: Norma Schroeder,Clerk