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HomeMy Public PortalAbout07-01-1999 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND,INDIANA,JULY 1,1999 The Board of Public Works and Safety of the City of Richmond,Indiana,met at 5 p.m.Thursday,July 1, 1999,in the Community Room in the Municipal Building. Chairperson Bob Goodwin presided with Bruce Metzger,Robin Henry and Assistant City Attorney Steve Rabe present.The following business was conducted: CLAIMS FOR PAYMENT Claims for payment submitted by the City Controller's office were read by Henry, who reported that they totaled$1,061,996.68 moved for approval,second by Metzger and the motion was carried on a unanimous voice vote. APPROVAL OF MINUTES Metzger moved to approve the minutes of the June 17, 1999 meeting,second by Henry and the motion was carried on a unanimous voice vote. REQUESTS A. Jan Hibner,director of Human Resources,explained that for some time the City has been looking at a long term disability program for its civilian employees,adding that she makes that distinction because the police and fire departments have long term disability programs associated with their pension plans. Currently,she said,there is a short term disability program which is 13 weeks in duration and then when they have exhausted those particular benefits and are still disabled they are commonly placed on an unpaid status long term absence of up to one year.She said that when that is exhausted their employment is terminated with nothing. She said this program she is presenting today would be provided at no cost to the employees and dovetails with after they have exhausted the short term disability it is available with 60 percent of their gross pay just as the short term disability is. She said this is subject to their medical verification so there is an eligibility process with that which the doctor has to sign that they are disabled.It also coordinates,she said,with workers' compensation,adding that if they are.on long term workers' compensation they would receive a minimum payment of $100 per month subject to medical eligibility. Hibner said this goes out to the normal retirement age which,at this time,65 years of age,but, she said,Social Security retirement age is escalating so it coordinates with that age of disability.She said the company is also interested,as is the City,in getting them back to work but it can last that long.The agreement,she said,is with National Insurance Services of Wisconsin and is around$2,000 per month but the City feels it is a valuable program for the City employees and something was needed to fill in the blanks. Hibner concluded by saying the Board has a supplemental sheet,which is additional language being drafted for the initial agreement of which they have two copies and she has sent that to the company for inclusion.She said she has been informed that it would come back to the City in the form of Amendment Ito the agreement.With that being the case,she said,she asked that if Board members approve the agreement that they also approve the signing of Amendment I,providing the language is satisfactory to the law department. Board of Works Minutes Cont'd July 1, 1999 Page 2 Henry moved to approve the long-term disability with the attached amendments,subject to the law department's approval,second by Metzger and the motion was carried on a unanimous voice vote. B. Chairperson Goodwin said this item has been withdrawn. C. Fire Chief Mike Allen said the Richmond Fire Department has been asked to assist in the safety protection for the July 4 fireworks at Glen Miller Park.He added that in all the past years the department has participated in this and he asked the Board to approve the request with an in-service engine located at North 30th and the park entrance and also with an in- service engine at the band stand along with a four-wheel drive grass fire unit located on the golf course.He asked that the four-wheel drive grass fire unit designated on the request to be located at the band stand be stricken since it is out of operation at the present time.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. D. Chief Allen also asked the Board's approval of the removal of Firefighters Rick Bolen and Shawn Station from probationary status effective June 22, 1999.He asked that the record indicate that Bolen is the most senior for any benefits that may be affected by the use of seniority.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. E. Captain John Farmer told the Board that the Traffic Safety Division had received a request for a reserved handicapped parking space at 445 South West 4th Street.He said after inspecting the site it was found that it has a driveway beside the house,which disqualifies it to be considered,because it does not meet the requirements as set out in the ordinance.He recommended the request be denied,adding that the applicant was made aware through verbal conversation that was the case.He said the applicant went ahead with the application, expecting it to be denied,but hoping that it might not.Henry moved to deny the space at 445 South West 4th Street,second by Metzger and the motion was carried on a unanimous voice vote. BID OPENINGS A. Bids for concrete work at Fire Station No. 1 were opened and read with Henry stating that the bid made by Kutter Construction of New Paris,Ohio was for$30,382 plus a voluntary alternate attached adding$876.Chairperson Goodwin read a bid made by Smarelli Contractors which was$20,884 for Item No. 1 and $1,286 for Item No.2,making the total bid$22,170.He said both bids would be taken under advisement and awarded at a future date. B. Bids for the storm sewer work at 20th and J Streets were opened with Henry reading the bid made by Potter Construction Co.for$18,387.40,Chairperson Goodwin reading the bid by Culy Contruction of Winchester for$22,976.42 and Metzger reading the bid by Reynolds Service Tech for$14,929.Chairperson Goodwin said these bids would also be taken under advisement and awarded at a later date. Board of Works Minutes Cont'd July 1, 1999 Page 3 CONTRACT SIGNING A. Chairperson Goodwin stated that the following contracts await the signatures of the Board members:Dana Parkway construction with Milestone Contractors,parking garage elevators with Mylar Corp.,stairwells at either end of the parking garage to Kutter Construction and the 1999 paving contract also to Milestone. Rabe said these bids had been approved and this would formally reduce those bids to writing in the form of the City's standard contract with all of the required language normally required of contractors and State Board of Accounts would require the City to have on file.Metzger moved to approve and sign the contracts as submitted by the Department of Law,second by Henry and the motion was carried on a unanimous voice vote. MISCELLANEOUS BUSINESS Chairperson Goodwin recognized students in the audience from Centerville and Richmond High Schools. ADJOURNMENT There being no further business,on a motion duly made,seconded and passed,and carried on a unanimous voice vote,the meeting was adjourned. Robert Goodwin,Chairperson ATTEST: Norma Schroeder,Clerk