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Home My Public Portal About06-24-1999 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND,INDIANA,JUNE 24, 1999 The Board of Public Works and Safety of the City of Richmond,Indiana,met at 5 p.m.Thursday,June 24, 1999,in the Community Room in the Municipal Building. Chairperson Bob Goodwin presided with Bruce Metzger,Robin Henry and Assistant City Attorney Steve Rabe present.The following business was conducted: CLAIMS FOR PAYMENT Claims for payment submitted by the City Controller's office were read by Henry, who reported that they totaled$378,437.86 moved for approval,second by Metzger and the motion was carried on a unanimous voice vote. REQUESTS A. Captain John Farmer of the Traffic Safety Division brought before the Board requests for three reserved handicapped spaces from Roy Richardson at 224 North 17th Street,Ruth Hayner and Kathy Henderson at 126 South 11th Street and Violet Fourman at 355 Randolph Street.He recommended approval of the spaces at 224 North 17th Street and 355 Randolph Street and the denial of 126 South 11th Street.Metzger moved to accept the recommendation of Captain Farmer,second by Henry and the motion was carried on a unanimous voice vote. B. Captain Farmer said he had a request made by Marsha Lackey to close half of South F Street from 12th to F Streets to the alley between 12th and 13th Streets from noon to 3:30 p.m.June 26th for a birthday party and commented that the neighbors were supportive.Based on that, Captain Farmer recommended approval.Henry so moved,second by Metzger and the motion was carried on a unanimous voice vote. C. Another request,made by the Richmond Roosters,was brought before the Board by Captain Farmer.He said they had planned for a fireworks display on July 3 at approximately 9:45 p.m. and requested closing Peacock Road for that time period.He said the area would also encompass a portion of the volleyball courts of the Richmond Optimist League,which has granted their approval.Captain Farmer said the street would only be blocked for the duration of the display and about 15 minutes before and it would be opened immediately following.He also recommended the request be approved.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. D. Chairperson Goodwin said this item concerning a request to close North 10th and B Streets for a July 4 party would be postponed until next week's meeting due to being unable to contact those making the request. • E. Captain John Farmer gave an update on the Fairview Neighborhood Association requests which are related to traffic issues in the areas of speed and the disobedience of traffic control signal problems they are experiencing.He said the Traffic Safety Division is looking into that request and trying to make some corrections primarily through enforcement of existing regulations before recommending any changes at this time.He said he is scheduled to meet with the Fairview Association July 20 and the problems will be addressed also at that meeting to see if the enforcement has been successful. Board of Works Minutes Cont'd June 24, 1999 Page 2 F. A request for a noise variance by Townsend Center was brought to the Board by Captain Farmer who said it comes from the Committee for the 5 on 5 basketball tournament scheduled there which also includes a dance following the tournament.He said the hours are from 8 a.m. to 7 p.m. on July 10 and July 11.He said based on the time of the request he has no problem with recommending approval.Henry so moved,second by Metzger and the motion was carried on a unanimous voice vote. G. Vicki Brim requested the closing of South 4th Street from South A to South E Streets from 10 a.m.to 5 p.m. October 2 and 3 for the Fourth Street Fair. Captain Farmer said he had reviewed the request and recommended approval.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. BID AWARDS A. City Engineer Bob Wiwi referred to a letter from Bill Smith,Street Division Manager,for the contractual street paving for 1999,which Board members had in their packets.He said one bid had been received and that was from Milestone Contractors,noting that the per-unit cost was for$30.95 per ton and 95 cents for the tackcote,recommending approval.Henry moved to approve the award as recommended,second by Metzger and the motion was carried on a unanimous voice vote. B. Wiwi referred to letters Board members had received in their packets prior to this meeting in regard to Phase II and Phase III of the parking garage repairs.He said two proposals were received,one from Beard Masonry and the other from Kutter Construction,noting that the bid from Beard was not complete.He said it is his recommendation as well as that of the consultant and his staff that the bid be awarded to Kutter Construction for the west tower and outdoor lighting in the amount of$60,070 and the east tower and bus station painting for • $56,201 with alternatives of a deduct of$420 for window framing as proposed by the bidder and an increase of$260 for the doors.He said the total for the entire project would be $116,111.Metzger moved to award the bid to Kutter Construction,second by Henry and the motion was carried on a unanimous voice vote. C. Referring to another letter in their packets,Wiwi told Board members it was in regard to Phase III of the City Parking Garage related to the elevators.The bid received two weeks ago, he said,was from Mylar Elevator Service Co.for$123,139.32.He said this work deals with new elevators in the parking garage and recommended the bid be awarded to that company. Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. D. Wiwi said this Board opened bids on the Midwest Industrial Park at its last meeting and the low bidder was Milestone Contractors LLT in reference to the road project with a bid of $2,337,222.He said the bid has been reviewed by Bonar and Associates and it is their recommendation,as well as his,to award the bid to Milestone.Chairperson Goodwin said that at that meeting also,bids were opened for the sanitary sewers and that has been awarded by the Sanitary District to the low bidder which was Brackney Inc.Metzger moved to approve the recommendation made by Bonar and Wiwi,second by Henry and the motion was carried on a unanimous voice vote. Board of Works Minutes Cont'd June 24, 1999 Page 3 AGREEMENT A. Wiwi explained to the Board that the agreement before them was the Industries Road extension U.S.27 studies between Cole Associates Inc.of Indianapolis and the City of Richmond.He said the project would involve two traffic studies in the U.S.27-corridor area south of the 1-70 interchange,stating that they will be performed as two separate projects.He said the Phase I study would evaluate the anticipated traffic impacts of extending Industries Road east from U.S.27 to provide a possible access to Ivy Tech,IU East and a City-operated Park facility near Middlefork Reservoir.He said Phase II would evaluate the feasibility of frontage roads in access management to improve traffic flow along U.S.27 between the I-70 interchange and Industries Road. Wiwi said Cole Associates Inc. did the uptown project and has the capability and staff to complete these studies.He added that the City is trying to be pro-active,stating that the state does have a project on U.S.27 north that is in the survey stages right now and the City's plan is to evaluate what it sees as some impacts along U.S.27 between Industries Road and the I- 70 interchange as well as the potential for extending Industries Road east toward the City limits on the east side of U.S.27. The fee proposed for the Industries Road extension project is a not-to-exceed$15,600 and the corridor study fee is$10,600 which is a total of$26,200 for both.Wiwi said the plans are to get data ahead of time so the City can respond to the issues that are going to become prevalent along U.S.27.Rabe said he had reviewed the agreement and offered one recommendation, noting that Indiana Code specifies and requires any contract with the City,which is entered into,contains certain anti-discrimination language.He said it is something that is put in all of the City's standard contracts and could be either added into the agreement or as an addendum. His recommendation was for Board approval subject to adding that anti-discrimination clause. Wiwi responded that it was no problem to do that.Metzger moved to approve subject to the recommended addendum from the City Attorney's office,second by Henry and the motion was carried on a unanimous voice vote. ADJOURNMENT There being no further business,on a motion duly made,seconded and passed,and carried on a unanimous voice vote,the meeting was adjourned. Robert Goodwin,Chairperson ATTEST: Myra Miller,Deputy Clerk