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HomeMy Public PortalAbout05-27-1999 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND,INDIANA,MAY 27,1999 The Board of Public Works and Safety of the City of Richmond,Indiana,met at 5 p.m.Thursday,May 27, 1999,in the Community Room in the Municipal Building.Chairperson Bob Goodwin presided with Robin Henry,Bruce Metzger and Assistant City Attorney Steve Rabe present.The following business was conducted: APPROVAL OF MINUTES Metzger moved to approve the minutes for the meeting of May 20, 1999,second by Henry and the motion was carried on a unanimous voice vote. CLAIMS FOR PAYMENT Claims for payment submitted by the City Controller's office were read by Henry who reported that they totaled$147,291.08 and moved for approval,second by Metzger and the motion was carried on a unanimous voice vote. BID OPENING A. Chairperson Goodwin moved to the top of the agenda the bid opening for the Beautification Project on U.S.27 North on the curve where the concrete island is located near Tice Soft Water Co.Henry opened and read the bid by Bowlin Construction Co.of Losantville for $14,839;Metzger read the bid by Brower's Gaar Nurseries which was for$5,593.60; Chairperson Goodwin read the bid by A.Brown&Sons Nursery for$4,550. Chairperson Goodwin turned the three bids over to City Engineer Bob Wiwi for review and possible awarding before the end of the meeting.Henry commented that in looking at the bids,it appeared that the reason for the big gap in price was because one was for the construction of the island and the others were for the planting. AGREEMENT A. Chairperson Goodwin asked Steve Rabe to explain the agreement between the City of Richmond,Birth To Five and Richmond Community Schools(RCS).He also asked Margie Alexander,director of Birth To Five,to step forward and join in the discussion.Rabe said these are the same two agreements used repeatedly in the past,explaining that the Birth To Five program operates out of the City Building although it operates with grant funding that is technically given to RCS. Rabe said there are two contracts,one of which is between the City and RCS,whereby the City continues to house the Birth To Five program by providing office space,telephone, office equipment,etc. and RCS reimburses the City for all expenses in terms of payroll salaries and other expenses which are covered by the grant funding. The second agreement,Rabe said,is between the City and Birth To Five,stating that the latter is a separate 501 C3 organization,although per this contract all of their employees are City employees which allows them to participate in P.E.R.F. and if they are full time to receive benefits,although that is paid for by the grant funding.He said if for some reason the grant funding would terminate,the City's obligation to continue supporting the program would terminate as would the employment of those individuals employed by Birth To Five so it is not a situation where the City is taking on additional employees but contractually they become City employees as long as the grant funding continues. Board of Works Minutes Cont'd May 27, 1999 Page 2 Margie said the original agreements pre-date her employment with the program,but they haven't changed substantially down through the years. She said that she believes this will be the ninth year for the agreements. She added that she continues to be grateful to the City for its generous contribution of in-kind services,stating that she feels that the program could not operate without this help.Metzger moved to approve both agreements,second by Henry and the motion was carried on a unanimous voice vote. REQUESTS A. Fire Chief Mike Allen brought to the Board a request to use the aerial truck in the Richmond Roosters'parade Friday,May 28,adding that it will be a short route.He said the ball team had made this request of the Richmond Fire Department and he is always pleased to participate in community events of this kind.He said he had obtained liability releases from all the players and given special instructions for safety concerns.Metzger moved to approve, second by Henry and the motion was carried on a unanimous voice vote. B. Captain John Farmer said he had had a request by Stride Rite Corp.to restrict parking on North 6th Street on the east side of the street Friday,June 25 and Saturday,June 26,from 8 a.m.to 8 p.m.He said this is to facilitate the company's move from their present location in the 600 Building to its new offices on South A Street in the building former occupied by the Cox Supermarket on the east side of the City. He said they would be using two 48-foot moving vans,adding another 20 feet for the tractors, which will take up a good amount of space.He said the City would be giving up approximately 8 parking stalls,which would be on both sides of the service alley.He said he recommended approval,calling it a"minor intrusion."Parking will remain on the west side of North 6th Street,he said,with parking also available on Main Street as well as the City parking lot on North 7`h Street.Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. C. Chairperson Goodwin read a letter from Gwen Schroeder,community development committee chairperson for the Richmond/Wayne County Chamber of Commerce stating there were two requests for sites of Adopt-A-Street projects.One application,he said,came from Christ Presbyterian Church requesting the adoption of Henley Road from Main Street to South 1 Street,and the other was from Richmond Baking Co.requesting the area from Bridge Avenue all the way up to North 6th Street to the Railroad tracks.Henry moved to approve both the requests,second by Metzger and the motion was carried on a unanimous voice vote. D. Captain Farmer also requested the renewal of the maintenance agreement for the Richmond Police Department's photo imaging system.He said this is used to take photos of arrested suspects as well as for identification photos for passports.He added that the department got the equipment five years ago and each year has renewed the maintenance contract,which has kept the equipment operational.He recommended the renewal.Metzger asked Rabe if he had reviewed the agreement and Rabe said he had not.Henry moved to approve the request subject to the review by Rabe,second by Metzger and the motion was carried on a unanimous voice vote. Board of Works Minutes Cont'd May 27, 1999 Page 3 BID AWARD A. City Engineer Bob Wiwi said he had reviewed the bids received earlier for the beautification project,saying that there is actually two parts to the project.He said one is removing the existing concrete island and reinstalling part of that and the other is the landscaping portion. He recommended the Board award the concrete project to Bowlin Construction with its bid of $14,839 and the landscaping bid to A.Brown as the lowest bidder with a bid of$4,550.He said the anticipated start date is June 20.Henry moved to accept the recommendation made by Wiwi,second by Metzger and the motion was carried on a unanimous voice vote. ACCEPTANCE OF PLANS A. Wiwi presented to the Board a set of construction plans for the infrastructure improvements to the Midwest Industrial Park near I-70 on the northwest side of Richmond.He said they were prepared by the Bonar group of Fort Wayne,stating that the project consists of two portions. One,is said,is a sanitary sewer extension,running along Round Barn Road and entering the industrial park then going across to Salisbury Road.The other is a new street extending to Dana Parkway from where it presently stops near Flatley Road over to Round Barn Road. Wiwi said this project has been in the planning stage for many months and now the City has acquired the necessary rights of way and easements to build it.He added that a bid date has been established,giving a proposed sequence of events.He said the bids would come into this Board June 17 and be opened,then awarded at a later date.Since the sewer project is within the budget of the Sanitary District,he said,that portion of the project would be awarded at a sanitation meeting because it is one project. Bonar is a consulting engineering firm,Wiwi said,and these plans have been reviewed by several City departments as well as the Sanitation Department.Chairperson Goodwin commented that it is his understanding that the groundwork done by Wiwi with this project probably was instrumental in landing the warehouse that is to be located don the other side of I-70 because this is the route the sewer has to take to get there.Wiwi responded that this is the main trunk line that will be a lateral going to the new DMI facility to be built and completed by September of this year.He said it is an integral part of what the City has been able to accomplish with DMI. In answer to a question by Metzger,Wiwi said DMI would be accessed from Salisbury Road, adding that the sewer project would be completed,depending on weather factors,yet this year,probably in the fall.However,he said,the road project is expected to be completed n the spring of the year 2000 at which time it would be available for normal traffic until then. Metzger moved to accept the plans,second by Henry and the motion was carried on a unanimous voice vote. NEW BUSINESS A. Chairperson Goodwin read a letter written by Charles Bizarro,president of the Fairview Neighborhood Association,advising the Board of requests they would like to present.He said the letter would be turned over to Captain John Farmer of the Traffic Safety Division for review and he would be bringing back to the Board his recommendations. Board of Works Cont'd May 27, 1999 Page 4 Continuing,Chairperson Goodwin said the requests were as follows: (a)A posted four-way stop sign at the intersection of Sheridan and North West J Streets, which is a reconsideration of a previous request;(b)Posted signs prohibiting vehicles in weight in excess of 3/4 ton starting at North 8th and Bridge Avenue and continuing through Sheridan Street;(c)Review of the intersection of Bridge Avenue and North West J Street, calling it a dangerous intersection,which they say may warrant posted stop signs and reduction of the speed limit. ADJOURNMENT There being no further business,on a motion duly made,seconded and passed,and carried on a unanimous voice vote,the meeting was adjourned. Robert Goodwin,Chairperson ATTEST: Norma Schroeder,Clerk