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HomeMy Public PortalAbout04-29-1999 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND,INDIANA,APRIL 29,1999 The Board of Public Works and Safety of the City of Richmond,Indiana,met at 5 p.m.Thursday,April 29, 1999,in the Community Room in the Municipal Building. Chairperson Bob Goodwin presided with Robin Henry,Bruce Metzger and Assistant City Attorney Steve Rabe present.The following business was conducted: APPROVAL OF MINUTES Chairperson Goodwin commented that there were two sets of minutes which needed to be approved,but one set,he said,they had not had an opportunity to study and those were for the April 15 meeting. Henry moved to approve the minutes of the April 22, 1999 meeting,second by Metzger and the motion was carried on a unanimous voice vote. CLAIMS FOR PAYMENT Claims for payment submitted by the City Controller's office were read by Henry who reported that they totaled$158,157.54 and moved for approval,second by Metzger and the motion was carried on a unanimous voice vote. REQUESTS A. Police Chief Bill Shake announced the retirement of Investigator Phil Dunnington effective April 19, 1999.He said he was hired April 16, 1975 and is retiring in good standing on the Richmond Police Department.Henry moved to accept the retirement,second by Metzger and the motion was carried on a unanimous voice vote. B. Captain John Farmer brought before the Board a request by the staff of the Richmond Roosters for a parade May 20,to welcome the players to kick off the 1999 season.He said the route they will follow will be from Dennis Middle School parking lot south on 7th to West Main,proceeding west to North West 13th Street and ending at McBride Stadium.He said it would require a minimum manning from the Traffic Safety Division and recommended approval.Metzger so moved,second by Henry and the motion was carried on a unanimous voice vote. C. Captain Farmer brought to the Board a request from the Traffic Safety Division explaining that it was as a result of the construction process of the new Main Street Bridge.He said after consulting with the Engineering Department,it was decided to request the Board approve the temporary installation of a four-way stop at the intersection of College Avenue and South West G Streets.He said it was felt that this would enhance the safety of the neighborhoods and the people traveling on those streets,adding that a significant increase of traffic is expected during the construction of the new Main Street Bridge. Captain Farmer said this would be especially true while the intersection at South West Pt Street and National Road West is closed to southbound traffic.He said vehicles coming in to the high school area from the western part of the City on National Road follow this route to avoid most of the traffic congestion.Captain Farmer stressed that this request is for a temporary installation until the bridge project is completed. Board of Works Minutes Cont'd April 29, 1999 Page 2 He said there has been a standing request from the neighborhood there for a four-way stop but it has not met the requirements,normally,but it is the feeling of the Traffic Division that it would be needed during this time of construction.Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. D. Larry Carlson of the Engineer's office asked the Board's approval of landscape plans for U.S. 27 North,explaining that this is to replace the existing concrete island on U.S.27 at North 8th and C Streets.He said there would be a planter bed and new a replacement of the curb and sidewalk across the street with new concrete.He added that this is part of the City's beautification plan,stating that he had approval of the State Highway Department and is waiting on an addendum to replace the concrete.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. CHANGE ORDER NO.1 A. Assistant City Engineer Greg Stiens brought a request to the Board for Change Order No. 1 for the paving of McBride Stadium parking lot.He said he is requesting an additional $5,249.28 which would cover the increase in the amount of asphalt base.He said this material is being used to wedge the asphalt to keep the water from forming puddles in the parking lot. He also asked of 47.93 ton of surface material in the amount of$2,013.06 and not using 50 ton of compacted aggregate which is Item 3.He said the amount saved on that is$1,005, which means the total increase in the project would be$2,231.22 for a new contract amount of$32,096.22.Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. BID OPENINGS A. Chairperson Goodwin announced that six bids had been received for the contract for the aggregates/bituminous materials for 1999.Bids opened included those from Milestone Contractors,U.S.Aggregates Inc.,Marathon Ashland Petroleum of Richmond,Richmond Concrete,Stonehenge Concrete Co.of Richmond and Barrett Paving Materials of Richmond. All contained bids on multiple items and Chairperson Goodwin said they would be reviewed by the engineering office and all would be made available for interested persons to review. BID AWARD A. Chairperson Goodwin read a letter from City Engineer Bob Wiwi who stated that the subject is tree removal contractual work on April 22, 1999.He recommended the one bid received from Fitzwater Tree and Lawn of Greenville,Ohio,for$20,792 be accepted.Henry so moved, second by Metzger and the motion was carried on a unanimous voice vote. AGREEMENT A. Chief Bill Shake requested the Board approve the maintenance agreement for the dictation equipment for the Richmond Police Department.He explained that this is a continuation of the agreement signed in years past,adding that this is the same one as approved last year. Rabe said it had been reviewed by the Law Department and met with the approval.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. Board of Works Minutes Cont'd April 29, 1999 Page 3 ADJOURNMENT There being no further business,on a motion duly made,seconded and passed,and carried on a unanimous voice vote,the meeting was adjourned. Robert Goodwin,Chairperson ATTEST: Norma Schroeder,Clerk