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Home My Public Portal About03-29-2004 Joint Public Hearing . . . " -145 MINUTES JOINT PUBLIC HEARING HILLSBOROUGH TOWN BOARD and PLANNING BOARD Monday, March 29, 2004 7:00 PM, Town Bam The Hillsborough Town Board held a Joint Public Hearing with the Planning Board and a Budget Worksession meeting to receive non-profit agency requests on March 29,2004 at 7:00 PM in the Hillsborough Town Bam. Town Board Members present for the Board Meeting were Mayor Joe Phelps, and Commissioners Brian Lowen, Mike Gering, Frances Dancy, L. Eric Hallman, and Evelyn Lloyd. Members of the Planning Board present were David Daniel (Chair), Jim Boericke, Matthew Farrelly, Paul Newton, Barrie Wallace, and Bryant Warren. Staff present were Town Manager Eric Peterson, Town Clerk Donna Armbrister, Planning Director Margaret Hauth, Interim Assistant Finance Director Greg Siler and Assistant Town ManagerlPublic Works Director Demetric Potts. ITEM #1: Call public hearing to order. Mayor Joe Phelps called the Public Hearing to order at 7:02 PM. Mayor turned the Public Hearing over to the Planning Board Chair David Daniel who welcomed everyone to the meeting. ITEM #2: Annexation/Zoning request from Horace Grant to annex 1.62 acres at 2101 NC 86 S and zone it Limited Office. There are no specific development plans for this property at this time (TMBL 4.45..8). Planning Director Margaret Hauth presented the Annexation/Zoning Request and distributed copies of public comments that she had received. She noted that Mr. Grant had requested annexation in anticipation of sale and development. Mr. Horace Grant addressed the Board and explained that the office zoning would not allow him to move away and come back and live in his home. He said he preferred the Entranceway Special Use District. She added that there was no longer a specific plan for the parcel, so the Limited Office zoning was as close to Mr. Grant's request that could be considered, since Entranceway Special Use zoning required a master plan or special use permit with the zoning request. Clyde Ward, representative for Mr. Grant, addressed the Board and informed them that Mr. Grant has been approached by a couple of different buyers for the property and needs to know what to tell them. Ward added the potential buyers are hesitant when zoning is not in place. The members discussed options for Mr. Grant to consider. Commissioner Gering asked if there would be a waiting period if Mr. Grant would withdraw his application or if it was turned down. Planning Director Hauth informed the Board that since the first action was the annexation, there would not be a waiting period for the applicant to resubmit if the request was denied or 1 . . . -146 withdfawn. Mr. Grant said he would consider his options and decide before the Town Board's review of the request. ITEM #3: Annexation/Zoning/Master Plan request from Peloquin Construction to annex 17.6 acres on the north side of US 70 A near Elizabeth Brady Road, zone the property Entranceway Special Use, and consider a master plan for the site for a mixture oftownhome (44 units) and office/retail (31,250 sf)(TMBL 4.37.C.22). Planning Board Chair Daniel stated that this would be a quasi-judicial hearing, which would require sworn testimony. Planning Director Margaret Hauth, Sear Brown Representative Parker Sniffen and property owner Jeff Peloquin were sworn in. Planning Director Margaret Hauth noted that the zoning request was for Entranceway Special Use, which carries a 20-acre minimum. She added that this is the Town's only mixed use district allowing residential and non-residential uses in the same district. She added the parcel is smaller than the 20-acre minimum, but the Board can waive that request during their review. Parker Sniffen reviewed the Development's Master Plan for the Board. Jeff Peloquin informed the Board that Building B is planned as an upscale Special Use Meeting Hall. The building will be brick and be in the style of a large estate house. He envisions uses such as banquets, conferences, trade shows, and meeting space. He stated that the uses of Buildings A, B, and C would be very different and have different use times. He said that Building B will probably be used mostly in the evenings and on weekends, which he believes will alleviate any parking problems. Planning Board member Farrelly asked if traffic impacts have been studied. Other members expressed concern about turning movements in the area Mayor Phelps informed the Board that DOT does plan to have a traffic light installed in that area. Planning Board member Newton asked the paving width of the streets. Sniffen said it would be 20 feet, excluding curb and gutter in the commercial area and 18 feet excluding curb and gutter in the residential area. Peloquin added that the townhouses are designed to have sufficient garage and driveway parking to limit on-street parking. Bill Crowther was sworn in. He is representing Classical American Homes Preservation Trust who is the adjoining property owner. He expressed concerns with stormwater runoff from this project its impact to the walking trails and the Town Sewage Pump Station in that area He also expressed his concerns with the extension of Elizabeth Brady Road, and whether or not Mr. Peloquin might need to donate some of that property for that extension and the possible DOT corridor, which may directly affect the property. He noted that while he does not support the extension, this project might constrain the options under consideration. He said he understood the options would be narrowed by the DOT soon. ITEM #4: Presentation of Comprehensive Stormwater Management Program Report from NPDES Phase II Permit Application 2 1-4-7 . Assistant Town Manager/Public Works Director Demetric Potts introduced this item. He also introduced Brian Ketchem with Sear Brown who reviewed the Town's draft Comprehensive Storm Water Management Program. He informed the Board that public comment will be accepted for the next two weeks and then the formal document will be sent to the State. ITEM #5: Close public hearing and adjourn Planning Board. Upon a motion by Commissioner Lowen, seconded by Commissioner Dancy, the Board moved to close the Public Hearing by a vote of 5-0. The motion was declared passed. Planning Board Chair Daniel adjourned the Planning Board and turned the meeting back over to Mayor Phelps. Mayor Phelps called for a brief recess. Mayor Phelps reconvened the meeting. Mayor Phelps added two items to the agenda 1) Resolution approving the application for land and water conservation Grant funds for Riverwalk and 2) a Proclamation for Child Abuse Prevention Month. . 1) Planning Director Hauth presented this Resolution for the Board's consideration. Upon a motion by Commissioner Gering, seconded by Commissioner Hallman, the Board moved to approve the Resolution Approving the Application for Land and Water Conservation Grant Funds for Riverwalk as presented by a vote of 5-0. The motion was declared passed. A copy of the Resolution is hereby made a part of these official Minutes as an Attachment. 2) Mayor presented Proclamation. By consensus, the Board approved the Proclamation proclaiming April 2004 as Child Abuse Prevention Month as presented. A copy of the Proclamation is hereby made a part of these official Minutes as an Attachment. ITEM #6: Town Board work session to review requests from 20 non-profit agencies for funding during FY05 (approx. 8:00 PM start). The following organizations appeared before the Board with their funding requests as noted: · Billy Hess, representing the Orange County Rescue Squad, addressed the Board requesting $5,500. . · Lucy Lewis, representing the Orange County Literacy Council, requesting $3,000. 3 . . . :1"48 Commissioner Hallman asked all of the non-profit agencies to present the Town's Finance Director with an audited financial statement. · Susan Worley, representing Volunteers for Youth, Inc., requesting $1,000. · Sheila Sholes-Ross, representing Communities in Schools of Orange County, requesting $1,140. · Frances Henderson, representing the Dispute Settlement Center, requesting $2,500. · Albert Shambley, representing Hillsborough Exchange Club Park, requesting $1,500. · Michael Kirschner, representing the ARC of Orange County, requesting $2,000. · Barbara Palmer, representing the American Red Cross, requesting $2,500. · Robert Dowling, representing the Orange Community Housing Corp., requesting $3,000. · Dale McAndrews, representing Hillsborough Exchange ClublPrevention/Child Abuse, requesting $1,000. · John Delconte, representing the Hillsborough Arts Council, requesting $2,400. · Margaret Barrett, representing Orange County Rape Crisis Center, requesting $5,000. · Amy Holloway, representing Family Violence Prevention Center, requesting $1,500. · Tom Magnuson, representing the Trading Path Association, requesting $500. · Connie Mullinix, representing the Women's Center, requesting $6,112. ITEM #7: Adjourn. Upon a motion by Commissioner Lowen, seconded by Commissioner Lloyd, the Board moved to adjourn at approximately 10:00 PM. Respectfully submitted, ~~ nna. rister, CMC To_ C,"" U ~-4 Planning Director 4 Town of flilll ~ ~ ~ .: .) ,,~ .) ~. . . .. - -. . - -~ ~ ?(.. . 14H RESOLUTION APPROVING THE APPLICATION FOR LAND AND W ATER CONSERVATION GRANT FUNDS FOR RIVERW ALK BY THE lULLSBOROUGH BOARD OF COMMISSIONERS WHEREAS. the Land and Water Conservation Fund Act of 1965. as amended, provides for the making of grants by the NatiOnal Park Service. U.S. Department of 1he Interior. to States and to local governments in support of outdoor recreation projects, and such ftmds are available after approval of the iqlpropr1ate state . agency and the Department of the Interior; and WHEREAS. adopted procedures by the State of North Carolimqmd the Nationa1 Park Service require the applicant to certify by resolution the approval of applications. signature authorization, and the availability of matching funds; and NOW, lHEREFORE. BE IT RESOLVED by the Town ofHil1sborou~ Board of Commissioners, on motion of _Michael Gerin~ seconded by _Eric Hallman, this 29 day of March, 2004 as follows; . 1) Approves the filing of an application for the Land and Water Conservation Fund program to the National Park Service. U.S. Department of the Interior. through the State of North Carolina, for acquisition and/or development ofRiverwa1k; and 2) Certifies that the Town of Hillsborough plans to include matching fimds in the amoUnt of$142,585 in the Fiscal 2004-2005 Budget currently being prepared and will allocate these funds toward the Riverwa1k project upon project approval by the State and National Park Service; and 3) Agrees to comply with all appropriate state and federal regulations, policies, guidelines, and requirements as they relate to the application and the Land and Water Conservation Fund program; and - 4) Certifies no property acquired and/or developed WlCier this project, without approval of the U.S. Secretary of the Interior, be converted to non-public outdoor rccIe8tion uses. And, such approval may be granted only if it is in accord with the then existing Statewide Comprehensive Outdoor Recreation Plan (SCORP), and only upon such conditions as deemed necessary to assure the substitution of other recreation properties of at least equal fair market value and reasonably equivalent usefulness, and location; and 5) Certifies the information contained in the application is based on the most accurate data available and is correct. . The foregoing Resolution was put to a vote of the Town of Hillsborough Board of Commissioners. the results of which vote are as follows: Ayes: S Noes~ ~ Absent or Excused:tr Dated: il3~,l9-,,<I _. . 'd~",. . F. Annbrister. CMC . - Town Clerk .......~ ~ ." . . . 15(~ CHILD ABUSE PREVENTION MONTH April 2004 WHEREAS, our children deserve the best we have within us and look to us to be their protectors, role models, heroes and heroines; and WHEREAS, children who are loved and nurtured grow up to love and nurture others. They give back to their own families, their neighborhoods, and the entire State the good that was bestowed on them. The cycle continues; and WHEREAS, over 100,000 children are reported as abuSed and neglected each year, and at least 26 children died in 2002 due to abuse. The r~ live o~ but they often carry the burden of their abuse into adulthood; and, WHEREAS, child abuse and neglect know no social nor economic boundaries. We dedicate our energies to preventing child physical abuse, sexual abuse, emotional abuse, neglect, and their terrible legacy; and, WHEREAS, preventing child abuse and neglect is the responsibility of every citizen, and community action and involvement are essential to breaking the cycle of abuse; and, WHEREAS, it is vital that we join together to reach out to parents and children to prevent the senseless abuse and neglect of all children; NOW, THEREFORE, I, Joe Phelps, Mayor of Hillsborough, NC, hereby proclaim April 2004 as "Child Abuse Prevention Month" and urge our citizens to support this observance. --', \ e1ps, Mayor . borough Town Board