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Home My Public Portal About03-11-1999 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND,INDIANA,MARCH 11,1999 The Board of Public Works and Safety of the City of Richmond,Indiana,met at 5 p.m.Thursday,March 11, 1999,in the Community Room in the Municipal Building. Chairperson Bob Goodwin presided with Robin Henry,Bruce Metzger and Assistant City Attorney Steve Rabe present.The following business was conducted: APPROVAL OF MINUTES Metzger moved to approve the minutes of the March 4, 1999 meeting,second by Chairperson Goodwin and the motion was carried on a unanimous voice vote. CLAIMS FOR PAYMENT Claims for payment submitted by the City Controller's office were read by Henry who reported that they totaled$488,094.26 and moved for approval,second by Metzger and the motion was carried on a unanimous voice vote. REQUESTS A. Captain Melody Truitt recommended approval of requests for a reserved handicapped parking space at 1205 Crosshall Street for Lowell Smith and at 734 Peacock Road for Jami Hymer. • Metzger moved to approve both requests,second by Henry and the motion was carried on a unanimous voice vote.Another request at 1700 South West A Street submitted by Edwin Hoos was brought before the Board by Captain Truitt who stated that his spouse is the11/ qualifying handicapped person and recommended approval.Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. B. A request for approval of a bike route and direction/route markers painted on the road surface for the Miami Valley Tandem Bicycle Club Rally May 15, 1999 was brought before the Board by Captain Truitt.She said the ride includes 40 to 60 bicycles,which will use primarily low volume routes in the City,traveling to and from Glen Miller Park. She recommended approval,adding that she does not anticipate the need for police assistance.Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. C. Captain Truitt stated that there were no objections to the request for the placement of a blood mobile on South 4th Street for the Wayne County Health Department's spring blood drive. She said the donor coach would be parked between the Wayne County Administration building and the Wayne County Courthouse from 8 a.m.to 4 p.m.April 16.Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. D. Chairperson Goodwin read a request made by the Rev.Brian Sinclair to use the front of the City Building adjacent to 5th Street for the City-wide Prayer Gathering from noon to 1 p.m. Thursday,May 6.He stated the date is in conjunction with the recognized National Day of Prayer.The request also included a public address system and an extension cord for musical accompaniment as well as reserving the Council Chambers in the event of inclement weather. Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. lot3 Board of Works Minutes Cont'd March 11, 1999 Page 2 E. Wanda Purcell,owner of Video Zone at 107 Richmond Avenue,asked the Board to approve her request for two 30-minute parking signs to be placed in front of her business.She stated her reasons for the request was to give her customers easier access to her business. Captain • Truitt said upon receiving the request made by Purcell,her first concern was that the other residents in that area be contacted and be able to voice their opinions. She read the letter officers distributed in the area informing the residents of Purcell's request and that it would be heard at this meeting of the Board. Chairperson Goodwin said he had received only two phone calls as a result of the letters being delivered and both were opposed to approving it.Purcell stated that another concern of her was that her customers were dropping their children off to return the tapes and she was concerned for their safety.Metzger moved to approve the request,second by Henry and the motion was carried on a unanimous voice vote. CHANGE ORDER NO.1 A. Chairperson Goodwin said during the process of the re-keying of the City Building it was found that a couple of different things need to be done in the Police Department.He said instead of a single sided combination in the squad room,a double-sided combination with a key override was installed.Also,an additional double-sided combination with a key override for the lab and an adapter plate was installed and that was not included in the original contract.He said the original contract was for$7,000 and this additional cost is$1,258,which is within the 20 percent allowable through the State Board of Accounts.Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. OLD BUSINESS A. Chairperson Goodwin explained that the discussion of basketball goals on City streets was started several weeks ago and at that time this Board did not have the standards drawn up by Metzger for the Board of Works when he was the City Attorney and was adopted as a policy at that time.Chairperson Goodwin read from the minutes of July 25, 1991,in which it was stated that the policy included the following provisions: (a)the goal is in a cul-de-sac or at the end of a dead end street;(b)a two-thirds majority of the owners on the cul-de-sac or the adjoining property owners on the dead-end street agree to having the goal; (c)there is no public basketball goal within five blocks of the proposed request; (d)no other suitable area is available for the goal; (e)the Board of Public Works and Safety approval shall be obtained prior to any goal being installed;and(f)the City will install"Children Playing"signs near the area. Metzger asked Captain Truitt if she had had an opportunity to check out the area in light of this policy. She answered that she had looked at the three locations originally mentioned,and the basketball goal at 2337 Oak Park Drive was the only one which the Traffic Safety Division would support the placement of a play area. She said the Street Department no longer makes those"Children Playing"signs,adding that if this request is approved a specially designated sign might have to be made. 41G1� Board of Works Minutes Cont'd March 11, 1999 Page 3 Chairperson Goodwin said University Boulevard does stop at the property line there with IU East and the Water Company.However,he said,it is not intended as a dead end street but ultimately to provide access into whatever development occurs to the east.At some point,he said,it has to be determined what a dead end street is.He questioned what would be done in the future when it is no longer a dead end street and that area is developed.Henry said it is common to have basketball goals in driveways and questioned why this one is not.Captain Truitt said she assumes the placement of this particular goal is to provide an increased play area. Metzger stated that if this request were permitted,it would have to be subject to a condition that it might be rescinded at some point since the road might be extended.He said he is inclined to treat this as a dead end street because there is no right of way beyond that.Then, he said,if it gets extended the Board would have to revisit the issue.He said he lives in the area and he has provided a copy of the 1991 approved policy to the Everetts who originally brought this request to the Board.Chairperson Goodwin said he did not agree with Metzger that this is a dead end street.Henry said she feels this would give a false sense of security to designate any place as a play area when it is accessible to vehicles.She said she would not want to set up that false sense of security for children playing in the street. Chairperson Goodwin said he would contact the Everetts and possibly have them in attendance at the Board's next meeting. BID OPENING A. Chairperson Goodwin announced that three bids had been received for the paving of the parking lot at McBride Stadium.Henry read the bid made by Creech Brothers Asphalt of Richmond which was for$37,000;the bid made by Milestone Contractors was read by Chairperson Goodwin who stated that it was for$29,800;and Metzger read the bid by Turner Asphalt Paving stating it was for$37,227.72. Chairperson Goodwin said the three bids would be taken under advisement,reviewed by the Park Department,the Purchasing Manager and the City Engineer,and be brought back to the Board with a recommendation. ADJOURNMENT There being no further business,on a motion duly made,seconded and passed,and carried on a unanimous voice vote,the meeting was adjourned. Robert Goodwin,Chairperson ATTEST: Norma Schroeder,Clerk