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HomeMy Public PortalAbout11-05-1998 itt3 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND,INDIANA,NOVEMBER 5,1998 The Board of Public Works and Safety of the City of Richmond,Indiana,met at 5 p.m.Thursday, November 5, 1998,in the Community Room in the Municipal Building. Chairperson Bob Goodwin presided,with Robin Henry,Bruce Metzger and Assistant City Attorney Steve Rabe in attendance.The following business was conducted: APPROVAL OF MINUTES The minutes of the October 8 and October 15 meetings were approved on a motion by Henry,second by Metzger and the motion was carried on a unanimous voice vote.The minutes of the October 29 meeting were approved on a motion by Henry,second by Metzger and was carried on a voice vote.Chairperson Goodwin did not vote because he was not present at that meeting CLAIMS FOR PAYMENT Claims for payment submitted by the City Controller's office were read by Henry who said they totaled $508,086.16 and moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. REQUESTS A. Captain Melody Truitt brought before the Board a request made by David Doty for a reserved handicapped parking space at 111 Richmond Avenue.She said after determining that a gravel drive at the rear of the property was not usable,she recommended approval.Henry so moved, second by Metzger and the motion was carried on a unanimous voice vote. B. The recommendation of the parade route for the annual Christmas parade as requested by Main Street Inc.was brought before the Board by Captain Truitt who said 11 a.m. will be the starting time.It will be held Saturday,November 26,starting at 16th and East Main and ending at 5th and East Main.She said the 1500 block of East Main Street will be used for setup,starting at 8 a.m.,and there would be temporary barricading of the streets as the parade travels down East Main. Renee Oldham,director of Main Street Inc.,said included in the parade will be floats, carolers,elected officials,elves and Santa Claus.She expressed her appreciation for the help given by Captain Truitt and the Police Department.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. C. Chairperson Goodwin read a curb cut request made by Kyle Tom who is putting in a carpet store at 309 North 8th Street.He noted that the area is zoned C-1 which is neighborhood business.He said the curb cut would be accessed from the alley.Approval was recommended through the engineering department,Chairperson Goodwin said,on the condition it follow city standards. Other departments recommended approval with no conditions,he said,but in his recommendation as director of planning,he said he had asked that the roof drainage be placed at the front of the building rather than into the alley.Metzger moved to approve subject to the conditions stated,second by Henry and the motion was carried on a unanimous voice vote. Board of Works Minutes Cont'd November 5, 1998 Page 2 D. Oldham requested the posting of "No Bicycle"signs on the existing signage that is now from 5th to 10th on East Main Street. She said cyclists have posed a threat to pedestrians, particularly because of the narrowness of the sidewalks.She said it is strictly a safety issue. Captain Truitt recommended signs be posted on each block from 5th to 10th for east and west bound traffic. Chairperson Goodwin asked about placement of bicycle racks and suggested that they were part of the street furniture,which was ordered originally.He suggested they could be placed on the side streets.Captain Truitt said since the street department no longer makes special signs such as the ones requested,they are not readily available. Chairperson Goodwin said the Board would have to figure out how to finance the signs,stating that it could come out of the Board of Works budget.Metzger moved to approve the request for the signs,second by Henry and the motion was carried on a unanimous voice vote. E. Oldham also brought before the Board a request to install Christmas decorations on Main Street,stating that this is the first year for the completion of the main thoroughfare.She said the Palladium-Item would be purchasing the street decor,which will include greenery, wrapped around all the existing poles on Main Street and the new parking areas.Also,she said,Richmond Power&Light will be helping with the lights for all the trees,and with the assistance of the Parks&Recreation Department these will be put in place.The businesses also,she said,will be participating in the Christmas Tree Festival by placing decorator trees in their windows.Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. F. Another request by Oldham was for the Board to approve horse drawn carriages available for rides on November 21 and 22nd on Main Street.She added that the animal would be diapered. Rabe said the main thing to make sure of is that liability insurance is provided and Oldham said that would be done.Metzger moved to approve on the condition that Main Street Inc. work with Captain Truitt in helping to designate the drop off and pick up areas so as not to hamper the moving of traffic,second by Henry and the motion was carried on a unanimous voice vote. G. A request to install a stop sign at the intersection of North West J and Sheridan Streets, making it a four-way stop,was brought to the Board by Captain Truitt. She said her department had conducted a traffic count,site survey and stationary radar detail as well a five-year accident survey.Results of these were studied and found that they did not meet the federal guidelines nor the special circumstances designated by this Board for any action.She said the two things mentioned as reasons for the request were numerous accidents and uncontrolled high speed and neither of these were substantiated by action taken by her department. However,Captain Truitt did say that she would recommend that the stop sign for westbound traffic be moved from its current location closer to the actual intersection.She said selected enforcement has already been put in place in that area as requested.Her recommendation to the Board was not to approve the request for a four-way stop.Chairperson Goodwin said he had been in contact with the president of the Fairview Neighborhood Association who had not had time to review the recommendation made by Captain Truitt.He suggested the request be taken under advisement and be brought before the board at its next meeting on November 12. )t-6 Board of Works Minutes Cont'd November 5, 1998 Page 3 BID OPENING A. Henry opened the first bid for the repair to the depot,stating that it was made by Beard Masonry and was for$113,780.She said the earliest beginning date was December 1 and completion would be within approximately 40 working days.Metzger opened the bid by J.S. Sweet and Co.,which was for$112,343,also with a December 1 beginning date and approximately 40 working days for completion.Chairperson Goodwin said the bids would be turned over to the Purchasing Manager and the Engineering Department for review and would be awarded at a later date. CHANGE ORDERS A. Change Order No. 1 to replace additional curbs,sidewalks and ramps was brought before the Board by Greg Stiens,assistant City Engineer.He said it is for$9,000 worth of work under Phase I of the contractual concrete work for additional work in areas previously approved at unit prices also previously approved on the original contract.He added that they had located more money to do more work.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. B. Stiens also asked for approval additional work on the underground storage tanks which included a contract for removal of one 1,000 gallon heating oil tank per previously issued specification.He said the tank is a non-regulated underground storage tank not in use at this time and the quoted price of the contractor to remove it at this time is$4,200. Stiens said they are also required to install monitoring wells at sites where soil contamination has been found and there are three wells required at this time at Fire Station No.4 for a price of$750 per monitoring well at that location.Metzger moved for approval of the work for the underground storage tanks,second by Henry and the motion was carried on a unanimous voice vote C. Henry read the recommendation for the tree and stump removal contract as made by the Purchasing Manager and the Street Department.She said the only bid received was made by Fitzwater Tree&Lawn and was for$10,511 for tree removal and$1,680 for stump removal. Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. CONTRACTS A. Police Chief Bill Shake requested approval of the annual maintenance agreement with Motorola for the repeater for the radio transmission which carries an annual fee of$441 and runs from September 1, 1997 through August 31, 1998.Chairperson Goodwin said no invoice had been received when the contract expired and that is the reason for the lateness of the request.Henry moved to approve the request subject to a review by Rabe,second by Metzger and the motion was carried on a unanimous voice vote. \k? Board of Works Minutes Cont'd November 5, 1998 Page 4 B. Chairperson Goodwin read a letter from Purchasing Manager Yield Stevens recommending awarding the contract for the heating and air conditioning at the Municipal Building to Meyers Mechanical of Richmond.She stated the bid by Meyers is$5,539 per year for routine maintenance,20 percent markup on material and$46 an hour for service during regular hours and$58 for other hours.The only other bid received was made by Bader Mechanical for $7,968 per year with 20 percent markup on material and$53 an hour for regular hours and $73 for hours other than regular.She recommended the contract run from November 1, 1998 through October 30,2000.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. ADJOURNMENT There being no further business,on a motion duly made,seconded and passed,and carried on a unanimous voice vote,the meeting was adjourned. Robert Goodwin,Chairperson ATTEST: Norma Schroeder,Clerk