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HomeMy Public PortalAbout10-29-1998 139 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND,INDIANA,OCTOBER 29, 1998 The Board of Public Works and Safety of the City of Richmond,Indiana,met at 5 p.m.Thursday,October 29, 1998,in the Community Room in the Municipal Building. Vice Chairperson Robin Henry presided, with Bruce Metzger and Assistant City Attorney Steve Rabe in attendance.Chairperson Goodwin was absent.The following business was conducted: APPROVAL OF MINUTES The minutes of the October 8 and October 15 could not be approved and there were no minutes for the October 22 meeting because it was canceled due the lack of a quorum. CLAIMS FOR PAYMENT Two sets of claims for payment from the City Controller were reported by Metzger,who said the first set was from October 21 totaling$403,265.93 and from October 28 totaling$166,397.72.He moved to approve,second by Henry and the motion was carried on a unanimous voice vote. BID OPENINGS A. Metzger read the bid by Milestone Contractors for the work on Hillcrest Avenue,stating that it was broken down into three parts.The bid for paving was$6,640;for stone removal for $5,138.25 and for the north part of the street$2,100.Henry passed the bid on to City Engineer Bob Wiwi for review and possible award before the end of the meeting today. CONTRACTS A. City Attorney Bob Bever presented to the Board an amended purchase agreement of Midwest Industrial Park,explaining that at the Board's October 9 meeting,members approved an offer to purchase agreement to send to the state.He said in the state's review,they discovered some miscommunication on a very minor issue.He said he had put in the agreement that the state would not provide the City a warranty deed,but would give a quit claim deed and assure the City title by title insurance whereby the City could go after a reputable national insurance company that would insure the title and ensure that the state of Indiana was the owner. He said when he talked with the department of administration on that issue he agreed to put in the quick claim deed and title insurance,but upon review by the state,they said the insurance was what would protect the City,but if the City wants the insurance it would have to get it at the City's cost.With that in mind,he said,he has revised the agreement and all the items are identical,except that the City will now acquire on its own the title insurance policy. He said the state has gone through all the proper channels and as soon as this agreement is signed today,they will sign and accept the purchase agreement Monday.He said he felt closing would occur within the next 30 days.He assured the Board that everything is fine except for that minor change.He pointed out another change on Page 3 of the agreement, concerning the same issue.He said all conditions for that option on the additional acreage had to be repeated about the buyer's cost for title insurance.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. REQUESTS A. Vice Chairperson Robin Henry brought before the Board the 1999 holiday schedule for City employees,stating each one separately.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. \a° Board of Works Minutes Cont'd October 29, 1998 Page 2 B. Fire Chief Mike Allen read a letter of resignation from Engineer Jerry Haupstueck effective October 27.He said he would be pursuing an employment opportunity in the private sector.In asking for the Board's acceptance,Chief Allen stated that Haupstueck had been a good employee and wished him well.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. C. Captain Melody Truitt reported that a request had been received from Phoenix Land Title at 2000 East Main to close the alley behind their business from 4:30 to 7:30 p.m.Wednesday, November 11.She said they will be hosting the Richmond/Wayne County Chamber of Commerce's Business After Hours and will be setting up a tent at the rear of their property. Captain Truitt said it will be blocked only from the first block of North 20th to the T of the alley.She recommended approval,adding that the Police Department was also asked to provide an on-duty officer to check on the safety of those attending and the second shift consented to do that.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. D. Captain Truitt said a request was also received from Principal Van Shank of Westview Elementary for some parking changes in the current parking regulations in the immediate vicinity of the school on South West A Street and South West 18th Street.The request included 15-minute only parking signs,additional yellow curbing for bus loading and removal of some other yellow curbing.She said the purpose of these changes is to increase parking for parents during passenger loading and unloading,as well as to provide a better turning radius for the bus drivers exiting the bus zone.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. E. A request made by Wernle Home,2000 Wernle Road,was also brought to the attention of the Board by Captain Truitt who explained the purpose of the signs are to help out of state and out of city motorists to locate the facility.She said Wernle Home will purchase the signs and they will also do the physical placement of the signs.She did say that the Police Department would be assisting them in picking the placement spots.These have been designated as follows: South 8th and N on the southwest corner;South 9th and N on the southeast corner;the east side of South 9th Street at the dead end of South N and South 9th and Q on the southeast corner.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. F. Captain Truitt said a request had been received from Stuart Secttor at two reserved handicapped spaces immediately north of the one-hour spaces previously granted to Richmond High School in front of McGuire Hall.She said if the Board approves the request, the street department will place the two signs.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. G. A request for a reserved handicapped space made by Lois Culbertson at 1225 South A Street was brought before the Board by Captain Truitt who recommended approval.Metzger so moved,second by Henry and the motion was carried on a unanimous voice vote. H. Vice Chairperson Henry reported that Mike's Towing had requested to be added to the City's approved list for the towing rotation.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. lu\ Board of Works Minutes Cont'd October 29, 1998 Page 3 I. Henry read a letter from Police Chief Bill Shake asking that the Board accept the resignation of Daryl C.Kircher who is resigning from the department for personal reasons and is in good standing with the department.That effective date,he said,was October 16.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. CONTRACTS A. Vice Chairperson Henry addressed the issue of a contract with Eric Morrison Productions to produce an Economic Development video for the City.She said he has been engaged by the E.D.C.to produce two videos with the main work being done for Wayne County.She explained that the City has engaged his work to modify that video specifically to talk about Richmond,noting that the contract is for$11,934.84 and it should be ready by the end of the year.The City's law department,she said,has prepared the agreement.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. AWARD OF BIDS A. City Engineer Bob Wiwi said only one bid had been received for the Liberty Avenue street replacement and that was made by Milestone Contractors for$101,145.46.He said he and Purchasing Manager Vicki Stevens had reviewed the bid and their recommendation was to award the bid to Milestone.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. B. Wiwi also said he had reviewed briefly the bid for Hillcrest Avenue opened earlier in the meeting and recommended Milestone be awarded that bid.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. BID OPENINGS A. Vice Chairperson Henry opened the bid made by Larry Fitzwater Tree Care of Greenville, Ohio,noting there was an itemized list attached.She said the bid for tree removal was for $10,511 and for stump removal it was$1,680. B. Vice Chairperson Henry opened the bid made by Meyers Mechanical Corp.of Richmond for the heating and air conditioning for the Municipal Building,stating that it was for$5,539 for material with a 20 percent markup.The charge for regular house for labor was$46 per hour and$58 for overtime.Metzger read the bid made by Bader Mechanical,which was for$7,968 with material cost 20 percent above.The charge for labor hours was$53 regular and$73 overtime.Henry said the bid would be submitted for review with possible awarding next week. MISCELLANEOUS BUSINESS A. Wiwi brought before the Board a supplemental agreement for the engineering services on the Midwest Industrial Parkway.He said the members had been given an outline of the agreement,which had been reviewed by the Assistant City Attorney Steve Rabe.He explained that initially the award had been made with Bonar to design a roadway to go from where the present Dana Parkway stops,500 feet west of Salisbury Road. Board of Works Minutes Cont'd October 29, 1998 Page 4 B. He said with the additional purchase,which is acquiring the land west of Round Barn Road, the City administration and the Economic Development Corporation felt that the road should be extended to Round Barn which would make many of the tracks within the industrial park more accessible and a better manner of tying in.Based upon that,Wiwi said,they are now asking Bonar to supplement their work to design the roadway between Salisbury and Round Barn roads.He said that would include the surveying of the road itself,the bridge,storm water basin and the railroad crossing for a total fee of between$87,100 and$88,100.He said the funding has been approved by the E.D.C.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. ADJOURNMENT There being no further business,on a motion duly made,seconded and passed,and carried on a unanimous voice vote,the meeting was adjourned. Robin Henry,Vice Chairperson ATTEST: Norma Schroeder,Clerk