HomeMy Public PortalAbout09-03-1998 BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND,INDIANA,SEPTEMBER 3,1998
The Board of Public Works and Safety of the City of Richmond,Indiana,met at 5 p.m.Thursday,
September 3, 1998,in the Community Room in the Municipal Building. Chairperson Robert Goodwin
presided,with Bruce Metzger and Assistant City Attorney Steve Rabe in attendance.Robin Henry was
absent.The following business was conducted:
APPROVAL OF MINUTES
The minutes of the August 27, 1998 meeting were approved on a motion by Metzger,second by
Chairperson Goodwin and the motion was carried on a unanimous voice vote.
CLAIMS FOR PAYMENT
Chairperson Goodwin announced that since this is the end of the month,claims were not available and will
be on the agenda at next week's meeting.
REQUESTS
A. Captain Melody Truitt of the Traffic Safety Division reported that the request of Leslie Ducey
of the Richmond Street Tree Commission to consider the intersection of Garwood and
Backmeyer Roads for a three-way stop sign had been reviewed. She explained that presently,
traffic traveling eastbound has a stop,but north/south traffic is a thruway.She said the result
of the findings in that review is that the placement of a three-way stop at this intersection at
this time is not recommended.She added,however,that it is recommended that a stop bar be
painted for eastbound traffic to allow for optimum visibility.
Reading from the review,Captain Truitt stated that upon completion of a 12-month review,it
was found that two accidents occurred during that time period which included visibility at the
stop sign as a causal factor.She added that five accidents in 12 months are minimum per
federal guidelines. She said the traffic count done the last week in August did not reveal a
sufficient volume of traffic to warrant a multi-way stop per federal guidelines. She did say,
however,it was found that speed is an issue at this intersection,but that must be addressed
through enforcement,rather than stop sign placement.
In doing a comparison study of this traffic count with a count conducted in August of 1995,
she said,it was found that the opening of South 37th Street has decreased the volume of traffic
on Garwood Road. She also said that a site survey of the area was done,including sight line
distance north and south.This revealed that there was approximately 500 feet of sight to the
north and over 750 feet to the south for traffic facing east,which,she said,are sufficient for
the posted speed limit.
In answer to a question by Metzger about whether or not this falls under any of the
exceptions,and Captain Truitt answered that visibility is affected by a hill crest to the north
and a curve to the south,however,that is when the sightlines come into play and these are
adequate.Metzger also asked about speed enforcement and Captain Truitt answered that
selective enforcement would be done at that site.
She said Common Council is considering for the 1999 budget setting aside a certain
percentage of overtime funds specifically for conducting selective enforcement in areas such
as this where there have been complaints.She added that if that takes effect these types of
problems will get top consideration for those hours.
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September 3, 1998
Page 2
Metzger moved to deny the placement of the three-way stop but to authorize the painting of a
stop bar to allow for vehicles to have a better sight line at the intersection,second by
Chairperson Goodwin and the motion was carried on a unanimous voice vote.
B. Captain Truitt brought a request by the Moose Lodge for a noise variance from 10 a.m.to 6
p.m.Saturday,October 17, 1998 during a dance to the music of a live band on the lodge's lot
to celebrate its 86th anniversary.She recommended approval since the area is primarily
commercial and the event is being held during daytime hours on a weekend.Metzger moved
to approve the request,second by Chairperson Goodwin and the motion was carried on a
unanimous voice vote.
C. A request by Richmond Community Schools for a reserved handicapped parking space at
Dennis Middle School at 222 North West 7th Street was brought before the Board by Captain
Truitt.Reading from a letter from John B.Martin II,director of buildings and grounds,
Captain Truitt said he had asked that the space be on the north side of the school just east of
the location of the newly installed handicapped entrance.
Martin said the spot would be approximately 100 feet west of the intersection of Peacock
Road and North West 7th Street and asked for the approval of a yellow curb leading from the
new drive.He said he would furnish the sign and do all the appropriate curb painting if the
request is approved.Metzger moved to approve the request,second by Chairperson Goodwin
and the motion was carried on a unanimous voice vote.
D. Captain Truitt reported that the request for a reserved residential handicapped parking space
received from Helen Sheets at 503 North 17th Street had been reviewed and although the
residence has a garage at the rear of the property,the applicant is unable to move the old,
sliding style doors due to her disability.She recommended approval.Metzger so moved,
second by Chairperson Goodwin and the motion was carried on a unanimous voice vote.
E. Assistant Fire Chief Jerry Purcell requested the Board approve the promotion of Jeff Irvine
and Brian Irvin from probationary status to firefighter first class,with Irvine's effective date
being August 25,and Irvin's effective date being September 8.Metzger moved to approve the
promotions with the effective dates as suggested,second by Chairperson Goodwin and the
motion was carried on a unanimous voice vote.
•
BID AWARDS
A. Chairperson Goodwin read a memo from Vicki Stevens,Purchasing Director,stating that she
and the Street Division Manager Bill Smith had reviewed the one bid for the street paving for
1998 received from Milestone Contractors.She said the unit price bid for No. 11 surface,
hauled and placed,is$30.45 per ton at approximately 8784 tons for a total cost for No. 11
surface of$267,472.80.
B. Also,she said,for AET(tack coat)hauled and applied,was bid at 95 cents pr gallon which is
an insignificant portion of the bid.She recommended the bid be awarded to Milestone.
Metzger moved to award the bid to Milestone,second by Chairperson Goodwin and the
motion was carried on a unanimous voice vote.
C. Chairperson Goodwin read a memo from Larry Carlson, staff engineer for the City,saying
that the two bids for the Union Pike Swale Improvement Project had been reviewed by Vicki
Stevens,Purchasing Director,and City Engineer Bob Wiwi.
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September 3, 1998
Page 3
D. The recommendation is that the quote by Potter Construction for$4,853.50 be accepted,
noting that it is below the engineer's estimate as well as the lowest one.The other bid
received was from Mike Delucio&Son.Metzger moved to award the bid to Potter
Construction,second by Chairperson Goodwin and the motion was carried on a unanimous
voice vote.
BID OPENINGS
A. Chairperson Goodwin announced the opening of the bids on the contractual concrete project
1998,reading the first bid,which was from Ken Berry,d.b.a.Ken Berry Cement&Masonry
at 738 Northwood Drive.He said the quotes were on individual projects and rather than read
each one separately,he gave the total of the first sheet which was$17,308;2ndpage,
$11,501.50;3rd page$12,886;4tpage,$8,716;and 5th page,$5,736.Completion date was
December 1 and the date available to begin was September 8.
Metzger read the bid from Bolin Construction,stating that the amount for Project No. 1 was
$11,382;No.2 for$11,385;No.3 for$11,660;No.4 for$5,720;and No.5 for$5,820.
Earliest date to begin the project was October 10.Chairperson said both bids would be given
to the Street Department Manager to review and come back to the Board with a
recommendation.
B. Chairperson Goodwin announced that the next bid opening would be for the Corridor
Beautification Project for U.S.40 East and U.S.27 South.He read the bid from Pleasant View
Nursery,2604 New Paris Pike which was for$40,910 for U.S.40 East and$21,522.18 for
U.S.27 South,for a total bid of$62,432.18.Earliest date to begin was October 1998 and
length of time to complete was through May of 1999.
Metzger read the bid from A.Brown&Sons Nursery Inc.for$9,429 for U.S.40 East,and
$6,647.25 for U.S.27 South,for a total of$16,076.25 as well as additional items which
included sod removal and mulching.The earliest date to begin the project was October 15,
1998 and length of time to complete was 30 to 60 days.
Chairperson Goodwin read the bid from Pro Green Inc.of New Castle and was for$17,992
for U.S.40 East,and$8,268.24 for U.S.27 South,for a total of$26,260.24.Earliest date to
begin the project was November of 1998 and length of time to complete was 60 days.Metzger
read the bid from Robert Foust&Sons for$18,862.40 for U.S.40 East,and$10,312.72 for
U.S.27 South for a total of$29,175.12.Earliest date to begin the project was when the stock
can be dug,and length of time to complete was approximately four weeks.
Chairperson Goodwin read the bid from Brower Gaar Nursery in Cambridge City for$12,250
for U.S.40 East,and$7,639 for U.S.27 South,for a total of$19,889.Earliest date to begin
was September and length of time to complete the project was as the weather permits.
Chairperson Goodwin said the bids would be given to the Purchasing Director,the City
Engineer and others to review and come back to the Board with a recommendation.
CURB CUT REQUEST
A. Chairperson Goodwin announced a request for a curb cut had been received from Charles
Pennington at 1400 North West J Street,adding that this is a car upholstery business.
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Board of Works Minutes Cont'd
September 3, 1998
Page 4
He said it had been approved with the City Engineer requesting that standard specifications
for construction of the driveway entrance be followed;the Police Traffic Division approved,
making the observation that no parking is on this side of the street currently for view
obstruction;and he said the expansion was approved by the Board of Zoning Appeals for an
addition of a 2,000 square foot building and he had no objection to the curb cut.Metzger
moved to approve the curb cut subject to the conditions as stated,second by Chairperson
Goodwin and the motion was carried on a unanimous voice vote.
ADJOURNMENT
There being no further business,on a motion duly made,seconded and passed,and carried on a unanimous
voice vote,the meeting was adjourned.
Robert Goodwin,Chairperson
ATTEST:
Norma Schroeder,City Clerk