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HomeMy Public PortalAbout08-27-1998 ill BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND,INDIANA,AUGUST 27,1998 The Board of Public Works and Safety of the City of Richmond,Indiana,met at 5 p.m.Thursday,August 27, 1998,in the Community Room in the Municipal Building.Chairperson Robert Goodwin presided,with Robin Henry,Bruce Metzger and Assistant City Attorney Steve Rabe in attendance.The following business was conducted: APPROVAL OF MINUTES The minutes of the August 20, 1998 meeting,were approved on a motion by Metzger,second by Henry and the motion was carried on a unanimous voice vote. CLAIMS FOR PAYMENT Claims for payment submitted by the City Controller's office were read by Henry who noted they totaled $407,392.94 and moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. REQUESTS A. Captain Melody Truitt of the Traffic Safety Division reported that at the request of Councilmember Bruce Wissel,a survey was conducted at the intersection of South 21st and A Streets to determine a need for a multi-way stop.She said the survey revealed five accidents from March to June of 1998 and all five were related to visibility.It was also found that neither the volume nor the speeds were significant,however,her concern is that these factors are simply preventing a greater number of accidents and more serious injuries. Therefore,it was determined,she said,that even though there is a concern with the interruption of flow due to three successive stop signs eastbound,the recommendation is for the placement of a multi-way stop as requested,adding signs for east/west traffic. Councilmember Wissel said the reason he brought this request before the Board at the request of several concerned people in that area.Three of those residents,Donald Wolf at 102 South 21st,Mildred Allman at 41 South 21st,and Terry Hart at 2025 South A Street,spoke in favor of the four-way stop,citing concerns about excessive speed,poor visibility because of parked cars and regular occurrence of accidents.Allman said many of those were not reported to the police because they were what are called"fender benders,"but even so,were accidents. Metzger moved to approve the placement of a four-way stop at South 20 and A Streets, second by Henry and the motion was carried on a unanimous voice vote.In answer to a question posed by Henry,Captain Truitt said there would be added signage to warn motorists that the four-way stop has been installed.She also told the residents to expect that there will be some violations for the first few weeks. B. Captain Truitt said she had a request made by William Doering,principal of Charles School, asking for additional crosswalks at Charles.One is needed at the intersection of South 24th and Reeveston Road,she said,as well as a 20-foot yellow curb painting at the northwest corner.The second crosswalk is needed in the 200 block of South 24th Street at the new sidewalk exit onto the roadway as well as a 20-foot yellow curb painting for both sides of the new crosswalk on the east side of South 24th Street.Captain Truitt recommended approval of the request. Councilmember Wissel said he had also had several phone calls concerning this issue.Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. Board of Works Minutes Cont'd August 27, 1998 Page 2 C. Chairperson Goodwin said the Board had received a request for noise variances for two Earlham College events to be held on campus at Comstock Field. Captain Truitt said the first is for the annual Sunsplash from 1 to 8 p.m. September 6 which includes a live band,and the second is October 23 for the homecoming and fall festival which will be from 4 p.m.to midnight and will also involve a live band and large games. She recommended approval for both of the events.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. D. Captain Truitt said that Mrs.Tom Ebbinghouse had requested the closure of Parkway Lane for a block party from 4 to 8 p.m. Sunday,September 20. She said the Street Department would be notified about barricades and the other neighbors supported the request.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. E. Captain Truitt brought a request made by Crye Jewelers to block two parking spaces in front of their business,as well as a portion of the 900 block of the south service alley from September 8 through September 13th,before the Board.She said this will enable Whisenhunt Construction to paint the Crye building and since only a portion of the alley will be blocked, normal traffic and sanitation pickup will not be affected.She added that Whisenhunt would provide the barricades for the two parking spaces.Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. F. Renee Oldham,director of Main Street Inc.,requested the Board approve the following closings for the upcoming annual Jazz Fest. She asked that the top two levels of the Parking Garage be closed all day Friday,September 11 from 7 a.m.to midnight for the Rooftop Rendezvous party. Captain Truitt said arrangements had been made with the City Clerk's office and the Traffic Division for those holding reserved parking permits,to utilize the first two floors normally used for public parking,on that day only if necessary. The second request,Captain Truitt said,is for Saturday,September 12 which deals with the closing of the City lot north of the Leland Hotel on South 9th Street from 4 a.m.until midnight,and the City lot across from Kessler's at 10`s and East Main Streets from 4 a.m.to 6 p.m.She said these lots are needed for the Crosley car show and for live entertainment and the Clerk's office would handle notification to reserved permit holders on that lot north of the Leland that they would be unable to use the lot on the 12th and may use any other available parking. Captain Truitt said that parking enforcement personnel would be assigned to assist with parking on September 12 due to the scheduled events all happening at once. She cited Pioneer Days at the Museum,Kids'Day at 10th Street Park and the previous approval of the Board for the closure of the City lot north of Harmon Glass east of South 9th Street.She added that the Department of Traffic Safety recommends approval for these closures under the conditions listed. She also said she saw no problem with approving the serving of beer and wine from 6 p.m.to midnight at the Roof Top Rendezvous party on Friday,September 11.Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. G. Chairperson Goodwin introduced a curb cut petition by Southeast Wood at 5353 South D Street,stating that the Public Works&Engineering and the Planning Departments listed conditions,which they have agreed to abide by.With that,he said,they recommended approval.Metzger moved to approve subject to those conditions,second by Henry and the motion was carried on a unanimous voice vote. Board of Works Minutes Cont'd August 27, 1998 Page 3 H. Fire Chief Mike Allen asked for the approval of the Board of the promotion of Paul Schroeder to Probationary Lieutenant for a period of six months,effective August 24, 1998.Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. I. Chief Allen also stated that the Parks Department had asked the Fire Department to participate again this year in its annual FunFest scheduled for September 12.He requested the Board approve sending one of the department's in-service units from 11 a.m.to 2 p.m.on that day to participate in that event.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. BID OPENINGS A. Chairperson Goodwin said one bid had been received for the Street Paving for 1998.Henry said it was from Milestone Contractors,noting that Item 1,was for AET Tackcote for 95 cents per gallon,hauled and applied.She said Item 2 was for No. 11 surface,hauled and placed by the current specification of the Indiana Department of Transportation for$30.45 per ton. Chairperson Goodwin said the bid would be reviewed by the Street Department and Purchasing and brought back to the Board with a recommendation. B. Two bids for the Union Pike Drainage Swale Improvements were received by the Board. Chairperson Goodwin read the bid from Potter Construction of Richmond for$4,853.53. Metzger read the second bid from Mike DeLucio&Son for$7,587.65.Chairperson Goodwin said both bids would be turned over to the Engineering Department for review and recommendation. CONTRACTS A. Assistant City Attorney Steve Rabe explained that several weeks ago this Board awarded a bid to Conseco to work as a consultant to help the City select and evaluate a third party administrator for the City's Health Insurance Plan.He said that bid was awarded not to exceed$5,000 and this is the formal contract to enter into that agreement.He said since the State Board of Accounts requires that the City enter into contracts any time a bid is awarded, he explained how it should be done in the future.He said with the motion to award the bid,it should also be moved that the Chairperson of the Board sign the agreement,subject to review by the Department of Law,rather than bring a separate agreement back each time.With that explanation,Rabe asked that the Board formally approve the contract at this time.Metzger so moved,second by Henry and the motion was carried on a unanimous voice vote. ADJOURNMENT There being no further business,on a motion duly made,seconded and passed,and carried on a unanimous voice vote,the meeting was adjourned. Robert Goodwin,Chairperson ATTEST: Norma Schroeder,City Clerk