HomeMy Public PortalAbout08-27-1998 ill
BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND,INDIANA,AUGUST 27,1998
The Board of Public Works and Safety of the City of Richmond,Indiana,met at 5 p.m.Thursday,August
27, 1998,in the Community Room in the Municipal Building.Chairperson Robert Goodwin presided,with
Robin Henry,Bruce Metzger and Assistant City Attorney Steve Rabe in attendance.The following
business was conducted:
APPROVAL OF MINUTES
The minutes of the August 20, 1998 meeting,were approved on a motion by Metzger,second by Henry and
the motion was carried on a unanimous voice vote.
CLAIMS FOR PAYMENT
Claims for payment submitted by the City Controller's office were read by Henry who noted they totaled
$407,392.94 and moved to approve,second by Metzger and the motion was carried on a unanimous voice
vote.
REQUESTS
A. Captain Melody Truitt of the Traffic Safety Division reported that at the request of
Councilmember Bruce Wissel,a survey was conducted at the intersection of South 21st and A
Streets to determine a need for a multi-way stop.She said the survey revealed five accidents
from March to June of 1998 and all five were related to visibility.It was also found that
neither the volume nor the speeds were significant,however,her concern is that these factors
are simply preventing a greater number of accidents and more serious injuries.
Therefore,it was determined,she said,that even though there is a concern with the
interruption of flow due to three successive stop signs eastbound,the recommendation is for
the placement of a multi-way stop as requested,adding signs for east/west traffic.
Councilmember Wissel said the reason he brought this request before the Board at the request
of several concerned people in that area.Three of those residents,Donald Wolf at 102 South
21st,Mildred Allman at 41 South 21st,and Terry Hart at 2025 South A Street,spoke in favor
of the four-way stop,citing concerns about excessive speed,poor visibility because of parked
cars and regular occurrence of accidents.Allman said many of those were not reported to the
police because they were what are called"fender benders,"but even so,were accidents.
Metzger moved to approve the placement of a four-way stop at South 20 and A Streets,
second by Henry and the motion was carried on a unanimous voice vote.In answer to a
question posed by Henry,Captain Truitt said there would be added signage to warn motorists
that the four-way stop has been installed.She also told the residents to expect that there will
be some violations for the first few weeks.
B. Captain Truitt said she had a request made by William Doering,principal of Charles School,
asking for additional crosswalks at Charles.One is needed at the intersection of South 24th
and Reeveston Road,she said,as well as a 20-foot yellow curb painting at the northwest
corner.The second crosswalk is needed in the 200 block of South 24th Street at the new
sidewalk exit onto the roadway as well as a 20-foot yellow curb painting for both sides of the
new crosswalk on the east side of South 24th Street.Captain Truitt recommended approval of
the request. Councilmember Wissel said he had also had several phone calls concerning this
issue.Henry moved to approve,second by Metzger and the motion was carried on a
unanimous voice vote.
Board of Works Minutes Cont'd
August 27, 1998
Page 2
C. Chairperson Goodwin said the Board had received a request for noise variances for two
Earlham College events to be held on campus at Comstock Field. Captain Truitt said the first
is for the annual Sunsplash from 1 to 8 p.m. September 6 which includes a live band,and the
second is October 23 for the homecoming and fall festival which will be from 4 p.m.to
midnight and will also involve a live band and large games. She recommended approval for
both of the events.Metzger moved to approve,second by Henry and the motion was carried
on a unanimous voice vote.
D. Captain Truitt said that Mrs.Tom Ebbinghouse had requested the closure of Parkway Lane
for a block party from 4 to 8 p.m. Sunday,September 20. She said the Street Department
would be notified about barricades and the other neighbors supported the request.Metzger
moved to approve,second by Henry and the motion was carried on a unanimous voice vote.
E. Captain Truitt brought a request made by Crye Jewelers to block two parking spaces in front
of their business,as well as a portion of the 900 block of the south service alley from
September 8 through September 13th,before the Board.She said this will enable Whisenhunt
Construction to paint the Crye building and since only a portion of the alley will be blocked,
normal traffic and sanitation pickup will not be affected.She added that Whisenhunt would
provide the barricades for the two parking spaces.Henry moved to approve,second by
Metzger and the motion was carried on a unanimous voice vote.
F. Renee Oldham,director of Main Street Inc.,requested the Board approve the following
closings for the upcoming annual Jazz Fest. She asked that the top two levels of the Parking
Garage be closed all day Friday,September 11 from 7 a.m.to midnight for the Rooftop
Rendezvous party. Captain Truitt said arrangements had been made with the City Clerk's
office and the Traffic Division for those holding reserved parking permits,to utilize the first
two floors normally used for public parking,on that day only if necessary.
The second request,Captain Truitt said,is for Saturday,September 12 which deals with the
closing of the City lot north of the Leland Hotel on South 9th Street from 4 a.m.until
midnight,and the City lot across from Kessler's at 10`s and East Main Streets from 4 a.m.to 6
p.m.She said these lots are needed for the Crosley car show and for live entertainment and the
Clerk's office would handle notification to reserved permit holders on that lot north of the
Leland that they would be unable to use the lot on the 12th and may use any other available
parking.
Captain Truitt said that parking enforcement personnel would be assigned to assist with
parking on September 12 due to the scheduled events all happening at once. She cited Pioneer
Days at the Museum,Kids'Day at 10th Street Park and the previous approval of the Board for
the closure of the City lot north of Harmon Glass east of South 9th Street.She added that the
Department of Traffic Safety recommends approval for these closures under the conditions
listed. She also said she saw no problem with approving the serving of beer and wine from 6
p.m.to midnight at the Roof Top Rendezvous party on Friday,September 11.Henry moved to
approve,second by Metzger and the motion was carried on a unanimous voice vote.
G. Chairperson Goodwin introduced a curb cut petition by Southeast Wood at 5353 South D
Street,stating that the Public Works&Engineering and the Planning Departments listed
conditions,which they have agreed to abide by.With that,he said,they recommended
approval.Metzger moved to approve subject to those conditions,second by Henry and the
motion was carried on a unanimous voice vote.
Board of Works Minutes Cont'd
August 27, 1998
Page 3
H. Fire Chief Mike Allen asked for the approval of the Board of the promotion of Paul Schroeder
to Probationary Lieutenant for a period of six months,effective August 24, 1998.Henry
moved to approve,second by Metzger and the motion was carried on a unanimous voice vote.
I. Chief Allen also stated that the Parks Department had asked the Fire Department to
participate again this year in its annual FunFest scheduled for September 12.He requested the
Board approve sending one of the department's in-service units from 11 a.m.to 2 p.m.on that
day to participate in that event.Metzger moved to approve,second by Henry and the motion
was carried on a unanimous voice vote.
BID OPENINGS
A. Chairperson Goodwin said one bid had been received for the Street Paving for 1998.Henry
said it was from Milestone Contractors,noting that Item 1,was for AET Tackcote for 95 cents
per gallon,hauled and applied.She said Item 2 was for No. 11 surface,hauled and placed by
the current specification of the Indiana Department of Transportation for$30.45 per ton.
Chairperson Goodwin said the bid would be reviewed by the Street Department and
Purchasing and brought back to the Board with a recommendation.
B. Two bids for the Union Pike Drainage Swale Improvements were received by the Board.
Chairperson Goodwin read the bid from Potter Construction of Richmond for$4,853.53.
Metzger read the second bid from Mike DeLucio&Son for$7,587.65.Chairperson Goodwin
said both bids would be turned over to the Engineering Department for review and
recommendation.
CONTRACTS
A. Assistant City Attorney Steve Rabe explained that several weeks ago this Board awarded a
bid to Conseco to work as a consultant to help the City select and evaluate a third party
administrator for the City's Health Insurance Plan.He said that bid was awarded not to
exceed$5,000 and this is the formal contract to enter into that agreement.He said since the
State Board of Accounts requires that the City enter into contracts any time a bid is awarded,
he explained how it should be done in the future.He said with the motion to award the bid,it
should also be moved that the Chairperson of the Board sign the agreement,subject to review
by the Department of Law,rather than bring a separate agreement back each time.With that
explanation,Rabe asked that the Board formally approve the contract at this time.Metzger so
moved,second by Henry and the motion was carried on a unanimous voice vote.
ADJOURNMENT
There being no further business,on a motion duly made,seconded and passed,and carried on a unanimous
voice vote,the meeting was adjourned.
Robert Goodwin,Chairperson
ATTEST:
Norma Schroeder,City Clerk