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HomeMy Public PortalAbout07-30-1998 /05 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND,INDIANA,JULY 30,1998 The Board of Public Works and Safety of the City of Richmond,Indiana,met at 5 p.m.Thursday,July 30, 1998,in the Community Room in the Municipal Building.Chairperson Robert Goodwin presided,with Robin Henry and City Assistant Attorney Steve Rabe in attendance.The following business was conducted: CLAIMS FOR PAYMENT Claims for payment submitted by the City Controller's office were read by Henry who noted they totaled $498,030.61and moved to approve,second by Chairperson Goodwin and the motion was carried on a unanimous voice vote. APPROVAL OF MINUTES A motion to approve the minutes of the meetings of July 9, 16 and 23, 1998,was made by Henry,second by Chairperson Goodwin and the motion was carried on a unanimous voice vote. REQUESTS A. Assistant City Attorney Steve Rabe presented the personal telephone expense reimbursement policy to the Board,explaining that the purpose of the policy is to establish a procedure and time frame for City employees for making reimbursement to the City in the event that the City incurs personal telephone expenses.Henry moved to approve the policy as explained by Rabe, second by Chairperson Goodwin and the motion was carried on a unanimous voice vote. B. Rabe asked that Items B and C be taken under advisement,explaining that he,along with City Attorney Bob Bever and City Controller Shelley Miller had reviewed them and seen they both need some changes made before being brought before the Board of Works.Chairperson Goodwin said both would be taken under advisement as suggested. C. Taken under advisement. D. Captain Melody Truitt gave a detailed report on the action taken by the Traffic Safety Division due to the request from the Joseph Moore Neighborhood Association for stop sign consideration at four locations which included South West 4th and D,S.W.5`t'and D,S.W.5th and E,and College Avenue and S.W. G Street. She said as a result of the accident research,no intersection studied met the Federal guidelines for a multi-way stop;no intersection met the Federal guidelines for volume of traffic on either the major or minor road,averaging only 20 to 25 percent of the minimum requirements;no intersection had an average speed in excess of 30 m.p.h. and no intersection had an 85th percentile speed in excess of 34 m.p.h.;and no intersection met a criteria for mitigated circumstances,such as adjacent to a school yard or playground or a recent major change in the area. As a result of the above,she said the Division of Traffic Safety does not support the requests to place additional stop signs at any of the locations listed.However,she said,it would support the request of the Neighborhood Association to repaint the curbing at these intersections,pending the Board's approval. Speaking in favor of the petition signed by residents in the Joseph Moore Neighborhood was Common Councilmember Sally Hutton who resides at 304 South West 4th Street,who voiced her concern that the traffic problems they now have will be accelerated with the closing of Sim Hodgin Parkway for the next six months,especially when school is in session. \b-f Board of Works Minutes Cont'd July 30, 1998 Page 2 Also speaking in favor was Danny Black,a resident of South West 5th Street who was not in favor of speed bumps and expressed his feeling that stop signs are the only answer.He cited several examples of problems in the area which needed to be addressed. Chairperson Goodwin read an excerpt of an article from a National Highway Traffic and Safety newsletter given to him by Captain Truitt in which it stated that trying humps in the street as well as painting the curbs to give better visibility at intersections work well in these kinds of situations. Councilmember Hutton said she would like to see the Traffic Safety Division in the area after school starts,especially around 7:30 a.m. and 3 p.m.,adding that school buses use South West 5th Street as well as trucks from Earlham College.She said she would be back before the Board with another petition later in the year. President Goodwin asked Wiwi about the humps that have been used on Main Street and he said he feels that they have done what they were intended to do,and that is slowing traffic down.He said painting the curbs also seems to get traffic back away from the intersection, and has worked on Sixth and Seventh Streets. Councilmember Hutton said she feels that something like that would work.Wiwi said it could certainly be done,and he would be willing to work with the Joseph Moore Neighborhood Association to find out what would be the best location.Wiwi said there is going to be more traffic in this area because Sim Hodgin is scheduled to be closed August 10 and is going to be closed for six months.He said the City needs to take some action. - Henry moved to approve the order to paint the curbs and to look at possibly installing some humps,second by Chairperson Goodwin and the motion was carried on a unanimous voice vote. E. City Engineer Bob Wiwi presented to Board members a proposal for angle parking on North 10th Street.He referred to a letter written by Rick Parker of Richmond Hardware,932 North E Street.Wiwi said since the street is wide at that location and the sidewalk is much wider than in most areas(16 and one half feet)part of it could be used to allow angled parking to be located on North 10th Street between Elm Place and North E Street. Chairperson Goodwin had an observation about the handicapped ramps shown on the drawing.Henry moved to approve, second by Chairperson Goodwin and the motion was carried on a unanimous voice vote. F. Matt Stegall,representing the North 10th Street Corridor Committee,brought before the Board a request to place American flags on the light poles along North 10th Street between North A Street and Elm Place.He said they could be attached in a similar fashion to the ones on Main Street Bridge.He said next year they would like to put up the flags in mid-May and remove them the first of November,which is when they would remove them this year if the Board approves the request.Chairperson Goodwin asked Stegall if this had been discussed with RP &L and he responded that it had not,and Wiwi volunteered to call David Stevens to get that done.Henry moved to approve the request contingent upon RP&L's approval,second by Chairperson Goodwin and the motion was carried on a unanimous voice vote. G. Captain Truitt recommended approval for three requests for reserved handicapped parking spaces at 100 North 13th,520 North 19th and 1352 Hunt Street.Henry so moved,second by Chairperson Goodwin and the motion was carried on a unanimous voice vote. /A7 Board of Works Minutes Cont'd July 30, 1998 Page 3 Captain Truitt recommended denial of a request for a reserved handicapped parking space at 2006 East Main Street,made by Violet Williams,stating that there is a garage at the rear of the residence which has a hinged door,making it accessible.In speaking with Williams,Captain Truitt said she was told the garage was not long enough for her station wagon.Upon further review of the residence,Captain Truitt said she found a curb cut off of East Main Street for a two- car deep driveway,and found two vehicles parked there.Williams said the vehicles did not run and therefore could not be moved. Captain Truitt said in reviewing the request,she found that Williams does have available off-street parking if she chooses to use it.She added that the location she's requesting for the placement of the sign is on North 20th Street and is a greater distance than the drive itself. She said Williams wrote on her application that she is unable to walk very far because of a respiratory problem. Captain Truitt said that all things considered she would recommend the request be denied because the residence does not meet the requirements of the ordinance.Henry moved to deny the request, second by Chairperson Goodwin and the motion was carried on a unanimous voice vote. CHANGE ORDER A. Wiwi introduced Change Order No. 17 on the South 37th Street project,explaining that in the inspection done by the Indiana Department of Transportation at the completion of the project, it was found that the emulsified tack and the bituminous base did not meet the 100 percent requirements of the state.Wiwi said this Change Order amounts to$800 deducted from the contract price.Chairperson Goodwin said since this is an 80/20 project shared by the state and the City,that 20 percent of that deduction is the City's.Wiwi answered that he was correct. Henry moved to approve the request for Change Order No. 17 on contract No.R-22448, second by Chairperson Goodwin and the motion was carried on a unanimous voice vote. RESIDENTIAL CURB CUT A. Chairperson Goodwin said the request before the Board is for a curb cut for a single family dwelling at 1004 Hampton Court.He said the only stipulation made by the City Engineer that it follow City specifications.Henry moved to approve,second by Chairperson Goodwin and the motion was carried on a unanimous voice vote. RETIREMENT FROM FIRE DEPARTMENT A. Fire Chief Mike Allen recommended approval of the retirement request of Lt. Alan Ward, reading from a letter submitted by Ward who has served 22 years with the Richmond Fire Department.Giving the background on Lt.Ward,Chief Allen said he was hired as a probationary firefighter on July 22, 1976.He said he worked at various fire stations and was promoted to engineer and to lieutenant February 2, 1991 after being assigned to an engine company for several years.The Chief said he decided to become an aerial truck lieutenant, which takes a lot of training to operate the ladder.He asked the Board to accept his retirement effective July 29, 1998.Henry moved to accept the retirement of Lt.Ward with the Board's best wishes,second by Chairperson Goodwin and the motion was carried on a unanimous voice vote. Board of Works Minutes Cont'd July 30, 1998 Page 4 BID OPENING A. Bids were opened for a pumper truck for the Richmond Fire Department which included the following: (a)EI out of Florida for$194,162.30,Item No.A;$24,597.33,Item No.B;and $475,Item No.C. (b)Ferrara Fire Apparatus out of Louisiana for$220,600;(c)Central States Fire Apparatus LLC of South Dakota for$207,997 and(d)Pierce Manufacturing Co.of Appleton,Wis.for$193,794,Item No.A;deduct$22,841,Item No.B if chassis portion is paid approximately 90 days prior to completion of apparatus;$25,973.02,Item No.C;and $347.91,Item No.D. Chairperson Goodwin said the bids would be taken under advisement and given to the Fire Chief and the Purchasing Director for review and be brought back to the Board with a recommendation. RESOLUTION NO.7—1998 A. Steve Rabe explained that this resolution would fix the salary levels for the Police and Fire for 1999.He said state statute provides that if Common Council has not passed an ordinance fixing these salaries by August 2, 1998 this Board should do so.He said the salary levels that are in this resolution reflect the levels that were agreed upon by both unions in November 6, 1997,and would cover wages for the 1998 and 1999 calendar years.He said the wages reflect a 3.5 percent increase over their compensation for 1998.Henry moved to approve the resolution,second by Chairperson Goodwin and the motion was carried on a unanimous voice vote. ADJOURNMENT There being no further business,on a motion duly made,seconded and passed,and carried on a unanimous voice vote,the meeting was adjourned. Robert Goodwin,Chairperson ATTEST: Norma Schroeder,Clerk