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Home My Public Portal About07-16-1998 1'° BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND,INDIANA,JULY 16,1998 The Board of Public Works and Safety of the City of Richmond,Indiana,met at 5 p.m.Thursday,July 16, 1998,in the Community Room in the Municipal Building.Chairperson Robert Goodwin presided,with Robin Henry,Bruce Metzger and Assistant City Attorney Steve Rabe in attendance.The following business was conducted: APPROVAL OF MINUTES The minutes of July 2, 1998,were approved on a motion by Henry,second by Metzger and the motion was carried on a unanimous voice vote. CLAIMS FOR PAYMENT Claims for payment submitted by the City Controller's office were read by Henry who noted they totaled $463,215.94 and moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. REQUESTS A. Chairperson Goodwin brought before the Board a curb cut petition at three locations on Northwest"L"Street for a parking lot north of the fair grounds. He said this request is for a development that went to the Board of Zoning Appeals at its last meeting.It was approved for a parking lot for Tom Raper's RV,to be used five times a year when he holds his show at the fairgrounds in September. He said Board members had copies of the petitions recommending approval for all three locations.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. B. Captain Melody Truitt reported on a request for the renewal of a reserved handicapped parking space by Estelle Fox at 615 South 13th Street,stating that in reviewing the area it was found that there is a new gravel drive which allows parking for five vehicles.She said she had consulted with Assistant City Attorney Steve Rabe who advised her that changes in a property that did not formerly exist would be grounds for denial of a renewal.She recommended the request be denied.Metzger so moved,second by Henry and the motion was carried on a unanimous voice vote. C. Fire Chief Mike Allen requested Board approval of the hiring of Anthony Lang as a probationary firefighter subject to the approval of the state pension board.Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. D. Teresa Thomas requested a noise variance from noon to 11 p.m. on August 1, 1998 at 115 North 12th Street for a family get together.She said there would be speakers in the yard and there will be alcohol.Chairperson Goodwin read into the record a memo from Charlie Brown of the Neighborhood Clearing House who said he had spoken to the neighborhood president who had some questions.Thomas said she had a petition signed by the immediate neighbors. Captain Truitt said her concern is that because of the tightness of those homes and keeping the windows open,the noise will reach further than those neighbors that the petition covers.She said if the Police Department has complaints,she would like the liberty to ask those in charge to reduce the volume or cease the amplified music outside the home,adding that if it becomes excessively loud they could shut it down.Thomas said she had no objections to that.Metzger moved to approve the request subject to the right of the police to intervene,second by Henry and the motion was carried on a unanimous voice vote. 1 0 I Board of Works Minutes Cont'd July 16, 1998 Page 2 BID AWARD A. Fire Chief Mike Allen recommended the bid for the tile work at the No. 1 Fire Station be awarded to J.C.I.L. who was the lowest and most responsive bidder in the amount of$719.87. Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. RESOLUTION NO.6—1998 A. Assistant City Attorney Steve Rabe explained that this resolution sets forth the policy regarding traffic control at intersections within the City.He explained that this issue came to light a few weeks ago and there have been numerous requests from residents from various part of town where they requested stop signs be installed.He said it addresses the concern that is raised about how to be consistent with a placement of stop signs when it doesn't meet federal guidelines. Rabe said that in this resolution it states that if a petition is presented by 51 percent of the residents within a one-block radius of the intersection that a traffic count be made along with the petition if there are unique circumstances for deviating from those federal guidelines. Some examples of those circumstances would include the presence of schools,playground or view obstruction,Rabe said,adding that it also stipulates that the federal guideline standards will not be deviated from to make an area less safe but to place a stop sign where one otherwise would not be required.Metzger moved to approve the resolution,second by Henry and the motion was carried on a unanimous voice vote. CHANGE ORDERS FOR THE UPTOWN LANDSCAPING A. City Engineer Bob Wiwi brought before the Board Change Order No.2,stating that the uptown landscaping is complete.In doing the work,he said,two items were deleted from the contract,which were a shade tree and two ornamental trees for a total amount of$321, making the net contract$98,235.20.Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. B. Wiwi also introduced a change order on the uptown signal contract,stating that all the work is complete and due to quantity variations as identified in the change order,the net effect is to reduce the contract by$3,223.41,making the final contract price$146,984.39.Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. CITY CONCURRENCE ON THE U.S.40 BRIDGE A. Wiwi said his office had received earlier a final set of drawings for the new bridge,explaining that it is an extensive project in the state.He said their contractor will be working on occupying some of the local streets in getting it done and they are asking for the City's concurrence in the construction.He said the project involves the new bridge,the railroad work and signal modernization.He said the project is estimated to be let on September 10 at which time the contractors will be awarded the project and hopefully work would start this fall.Wiwi said he is comfortable with the plans and recommended approval,adding that the intention is not to close down all access until Sim Hodgin Parkway is accessible again. Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. Board of Works Minutes Cont'd July 16, 1998 Page 3 SIGNING OF AGREEMENT Rabe reminded Board members that this agreement is between the City and Denney Excavating of Clayton, Indiana,which the Board approved a few weeks ago and is for the removal of underground storage tanks in Glen Miller Park.He said it merely needs their signatures. APPROVAL OF 4TH STREET FAIR Chairperson Goodwin said a request has been made by Kathy Wetzel,director of Senior Opportunities Services Inc.,asking for street closings for the annual Fourth Street Fair October 3 and 4,with rain dates of October 10 and 11.Captain Melody Truitt said this is the same as in previous years and affects South 4th Street from South A to South E streets as well as the barricading of the 400 blocks of South B,C,D and E. She recommended approval.Metzger so moved,second by Henry and the motion was carried on a unanimous voice vote. ADJOURNMENT There being no further business,on a motion duly made,seconded and passed,and carried on a unanimous voice vote,the meeting was adjourned. Robert Goodwin,Chairperson ATTEST: Myra Miller,Deputy Clerk