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HomeMy Public PortalAboutTBM 2007-09-05FRASER BOARD OF TRUSTEES MINUTES DATE: Wednesday, September 5, 2007 MEETING: Board of Trustees Regular Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Mayor Fran Cook; Mayor Pro Tem Steve Sumrall; Trustees: Adam Cwiklin, David Pratt, Vesta Shapiro, Joyce Burford, And Eric Hoyhtya Staff: Town Manager Jeff Durbin, Town Clerk Lu Berger, Finance Director, Nat Havens, Town Attorney Rod McGowan Others: see attached list Mayor Cook called the meeting to order at 6:35 p.m. 1. Roll Call 2. Approval of Agenda: Agenda amended to add Executive session and add 8f. Trustee Cwiklin moved, and Trustee Hoyhtya seconded the motion to approve the amended Agenda. Motion carried: 7 -0. 3. Consent Agenda: Consent Agenda a) Minutes- August 15, 2007 Trustee Burford moved, and Trustee Cwiklin seconded the motion to approve the consent agenda. Motion carried: 7 -0. 4. Open Forum a) None 5. Updates a) WPFV Chamber of Commerce- Catherine Ross Catherine Ross gave update; Board retreat today, looking at 2008 agenda budget. Veteran's Motorcycle Rally- would like to get Board's input on bringing this back. Would like input from the Board on the direction they would like to see in 2008. Applying for grants for 2008 from the County to supplement the salaries of the extra deputies used during the Veteran's Rally. Community profile dollars- Chamber would contract with a publisher to create a brochure on "How to Start a Business in Grand County" which will be used to recruit businesses to the County. b) GC Housing Authority- Peggy Smith Jim Sheehan Peggy Smith Jim Sheehan gave update; Lots of changes, County has taken over the Housing Authority, except Fox Run. Jim gave details on why Fox Run is a separate entity. Federal funding was used; general limited partners are used in the corporate structure. County decided to not take on this property. Bane Taylor is the new management company. Comments from the Board concerning complaints they have heard concerning the new manager of Fox Run. Asked for Fraser's involvement in encouraging the community to fill out the needs assessment sent out. Funding format for 2008 will remain the same. 26 down payment assistant loans done so far in 2007. c) Fraser Sanitation District- Steve Sumrall Trustee Cwiklin Sumrall gave update; FSD met September 4, 2007. Talked with attorney concerning the dissolution, gave direction. Steve Emery (Rocky Mountain Moonshine) given permission to tap into their line. FSD believes the Water /Sewer Commission will be an integral part in assuring the JFOC the Town is capable of running the sewer plant. TM Durbin expressed his confidence in the Town's ability to manage the plant. PH treatment of the water is an issue. Fraser treats their water; other JFOC members do not treat their water. Fraser residents are getting taxed twice, while users of the other JFOC members systems are not being charged at all. Leaching of lead into the water can be caused by non treatment of the ph. d) Grand Beginnings- Kelly Stern Kelly was not in attendance. 6. Public Hearings a) None 7. Discussion and Possible Action Regarding a) Walk Through History Park- Budget Committee has looked at putting some funds in the 2008 budget for bronzing of the remaining 2 sculptures. Trustee Hoyhtya would like to see the remaining two sculptures bronzed. Would like to ask Naked Aspen Design to give the Town their opinion on the state of the remaining statues. TM Durbin recommends submitting a grant to The Grand Foundation to go towards the bronzing of the statues. FD Havens will ask bronzing vendor for a quote and bring figure back to the next Board meeting. b) 200 Eisenhower- Housing Authority 8. Action Items TM Durbin outlines the inquiries he's received from potential buyers of the property. Property has been sitting vacant since the Housing Authority moved to the court house. Trustee Sumrall would like to see the property marketed as an open listing, making the sale public, not doing a private sale; he feels a perception of corruption follows private sales of public property. Mayor Cook asked if deed restrictions can be added to the property. TA McGowan- covenants can be added to the property limiting its use development. Trustee Pratt recommended getting an appraisal on the property. Philip Naill would like to develop the property for commercial spaces and an apartment. His vision of the property includes an art gallery, his survey business, another commercial space a residential rental unit. He had contacted an appraiser and had expected the appraisal by today but was unable to have it by the meeting. a) Frodo Lease Purchase Agreement- TM Durbin updated the Board on the changes made to the purchase agreement for the Frodo property. The second six month option was removed. Trustee Cwiklin moved, and Trustee Burford seconded the motion to authorize the Mayor to execute the Frodo Lease Purchase contract. Motion carried: 6 -1. Voice Vote: Mayor Cook- Aye Mayor Pro -Tem Sumrall- Aye Trustee Hoyhtya- Nay Trustee Burford- Aye b) Church painting contract c) Church roof replacement contract Trustee Pratt- Aye Trustee Cwiklin- Aye Trustee Shapiro- Aye TM Durbin reviewed the work needed on the Church. Received a $5,000.00 contribution from Cornerstone which will be applied towards the painting. Shake shingles need to be replaced. TM Durbin gave his recommendations to the Board for awarding of the contracts. TA McGowan suggests approval based on the drafting and review of the contracts. Trustee Hoyhtya moved, and Trustee Shapiro seconded the motion to direct the TM to draft a contract for the painting and roof replacement of the church. Motion carried: 7 -0. d) 400 Doc Susie Drive Lease to Officer Sneith TM Durbin advised the Board of the property becoming available with Officer Curran leaving the PD. Advised offering a lease to Officer Sneith and his spouse. Trustee Hoyhtya moved, and Trustee Shapiro seconded the motion to authorize the offering of a lease to the Sneith's. Motion carried: 7 -0. e) EMF8 Letter of Credit Reduction TM Durbin outlined the improvements completed and recommended a 20% reduction of credit. Trustee Hoyhtya moved, and Trustee Cwiklin seconded the motion to authorize a 20% reduction of the letter of credit. Motion carried: 7 -0. fl Byers Peak Ranch Annexation Petition TM Durbin and TA McGowan outlined their concerns with the annexation petition submitted to the Town on June 11, 2007. Paragraph 19A raised concerns per the Town Attorney and these concerns have been discussed with the applicant's attorney. No response to those concerns has been provided by the applicant. TA McGowan expressed concern with letting this petition lie unaddressed for an extended period of time and gave his recommendations: Act immediately- denying the petition. Delay action until the October 3, 2007 meeting. Delay until response from the applicant. Trustee Pratt recommended writing a letter outlining the Town's concerns and reasons to deny the petition. Will bring back on October 3, 2007. 9. Committee Reports 9 -11- Water Committee 9 -18- Budget Committee JWG- October 10 13, 2007 for public forums. 10. Staff Reports Clerk None Finance None Planner None Public Works- None Town Manager- Orban property- looks really nice. Forestry- Ptarmigan, getting letters put together to send to property owners. Recycling- frustrating. Important issue to people, a part of solid waste management with many players. A group has been getting together trying to come up with a solution to the problem. Town Hall remodel, a proposal to the Board on the 19th. Koch- 280 Pioneer water pressure. Filed a notice of intent to claim last year. Town has been pressing Brown Caldwell for model to replicate our system. May put together a settlement with Mr. Koch. Website- close to contract. Dog catcher- First candidate withdrew, four people are interested. PD update next meeting Brett will be acting Chief. Will bring proposal for a canine unit. September 20 2007 Millennium Bank is having a Grand Opening. 5 -8 p.m., ribbon cutting 6:00. 11. EXECUTIVE SESSION (b) 8:36p.m. Open Executive Session pursuant to C.R.S. Title 24, Section 6, Subsection 402 4(b) To confer with attorney for the Board for the purpose of receiving legal advice on specific legal questions. Trustee Cwiklin moved, and Trustee Hoyhtya seconded the motion to go into Executive Session pursuant to C.R.S. Title 24, Section 6, Subsection 402 -4(b) To confer with attorney for the Board for the purpose of receiving legal advice on specific legal questions. Motion carried: 7 -0. Trustee Hoyhtya moved, and Trustee Burford seconded the motion to close the Executive Session, at approximately 8:56 p.m. Motion carried: 7 -0 EXECUTIVE SESSION- 8:56 p.m. Close 12. Board Choice Mayor: Coming up- hearing with Commissioners Kremmling Hospital District handout given to the Board. Sumrall: None Cwiklin: Rode the trail great shape. Hoyhtya: No emergency emails- not getting frequently. Burford: Sept. 20th- Chamber luncheon welcoming David Torgler as new Winter Park Town Manager- Hungry Bear noon. Shapiro: Letter in Manifest- nice letter about a dog park. BEDA flyers- requests sponsorship from Town. Icebox trademark? Logo at Pole Creek Machinery waiting to be cut. Plan to get one entrance done this year. Wasn't as happy with the Tuesday night in the Park as previous years. Pratt: None Trustee Shapiro moved, and Trustee Hoyhtya seconded the motion to adjourn. Motion carried: 7 -0. Meeting adjourned at 9:55 p.m. i A Lu Berger, Town Clete ��OF F�t SEAL <ORAO9 HOME ADDRESS REPRESENTING OR OF INTEREST T AREA 2G e i 17 0 L-'. es- I rr vd,. i a A ice' -CI e) 6 x,,,, a,,,,,94--" koP/F, 6,„„J,, Foy ain 41/\ ICEBOX OF THE NATION BOARD OF TRUSTEES MEETING q-s- SIGN IN SHEET THANK YOU!