HomeMy Public PortalAboutTBM 2007-09-05FRASER BOARD OF TRUSTEES
MINUTES
DATE: Wednesday, September 5, 2007
MEETING: Board of Trustees Regular Meeting
PLACE: Fraser Town Hall Board Room
PRESENT
Board: Mayor Fran Cook; Mayor Pro Tem Steve Sumrall; Trustees: Adam
Cwiklin, David Pratt, Vesta Shapiro, Joyce Burford, And Eric
Hoyhtya
Staff: Town Manager Jeff Durbin, Town Clerk Lu Berger, Finance
Director, Nat Havens, Town Attorney Rod McGowan
Others: see attached list
Mayor Cook called the meeting to order at 6:35 p.m.
1. Roll Call
2. Approval of Agenda:
Agenda amended to add Executive session and add 8f.
Trustee Cwiklin moved, and Trustee Hoyhtya seconded the motion to approve
the amended Agenda. Motion carried: 7 -0.
3. Consent Agenda:
Consent Agenda
a) Minutes- August 15, 2007
Trustee Burford moved, and Trustee Cwiklin seconded the motion to approve
the consent agenda. Motion carried: 7 -0.
4. Open Forum
a) None
5. Updates
a) WPFV Chamber of Commerce- Catherine Ross
Catherine Ross gave update; Board retreat today, looking at 2008 agenda
budget. Veteran's Motorcycle Rally- would like to get Board's input on
bringing this back. Would like input from the Board on the direction they
would like to see in 2008.
Applying for grants for 2008 from the County to supplement the salaries
of the extra deputies used during the Veteran's Rally. Community profile
dollars- Chamber would contract with a publisher to create a brochure
on "How to Start a Business in Grand County" which will be used to
recruit businesses to the County.
b) GC Housing Authority- Peggy Smith Jim Sheehan
Peggy Smith Jim Sheehan gave update; Lots of changes, County has
taken over the Housing Authority, except Fox Run. Jim gave details on
why Fox Run is a separate entity. Federal funding was used; general
limited partners are used in the corporate structure. County decided to
not take on this property. Bane Taylor is the new management
company. Comments from the Board concerning complaints they have
heard concerning the new manager of Fox Run.
Asked for Fraser's involvement in encouraging the community to fill out
the needs assessment sent out. Funding format for 2008 will remain the
same. 26 down payment assistant loans done so far in 2007.
c) Fraser Sanitation District- Steve Sumrall
Trustee Cwiklin Sumrall gave update; FSD met September 4, 2007.
Talked with attorney concerning the dissolution, gave direction. Steve
Emery (Rocky Mountain Moonshine) given permission to tap into their
line. FSD believes the Water /Sewer Commission will be an integral part
in assuring the JFOC the Town is capable of running the sewer plant. TM
Durbin expressed his confidence in the Town's ability to manage the
plant.
PH treatment of the water is an issue. Fraser treats their water; other
JFOC members do not treat their water. Fraser residents are getting
taxed twice, while users of the other JFOC members systems are not
being charged at all. Leaching of lead into the water can be caused by
non treatment of the ph.
d) Grand Beginnings- Kelly Stern
Kelly was not in attendance.
6. Public Hearings
a) None
7. Discussion and Possible Action Regarding
a) Walk Through History Park-
Budget Committee has looked at putting some funds in the 2008 budget
for bronzing of the remaining 2 sculptures. Trustee Hoyhtya would like to
see the remaining two sculptures bronzed. Would like to ask Naked
Aspen Design to give the Town their opinion on the state of the remaining
statues. TM Durbin recommends submitting a grant to The Grand
Foundation to go towards the bronzing of the statues. FD Havens will ask
bronzing vendor for a quote and bring figure back to the next Board
meeting.
b) 200 Eisenhower- Housing Authority
8. Action Items
TM Durbin outlines the inquiries he's received from potential buyers of
the property. Property has been sitting vacant since the Housing
Authority moved to the court house. Trustee Sumrall would like to see
the property marketed as an open listing, making the sale public, not
doing a private sale; he feels a perception of corruption follows private
sales of public property.
Mayor Cook asked if deed restrictions can be added to the property. TA
McGowan- covenants can be added to the property limiting its use
development. Trustee Pratt recommended getting an appraisal on the
property.
Philip Naill would like to develop the property for commercial spaces and
an apartment. His vision of the property includes an art gallery, his
survey business, another commercial space a residential rental unit.
He had contacted an appraiser and had expected the appraisal by today
but was unable to have it by the meeting.
a) Frodo Lease Purchase Agreement-
TM Durbin updated the Board on the changes made to the purchase
agreement for the Frodo property. The second six month option was
removed.
Trustee Cwiklin moved, and Trustee Burford seconded the motion to
authorize the Mayor to execute the Frodo Lease Purchase contract.
Motion carried: 6 -1.
Voice Vote:
Mayor Cook- Aye
Mayor Pro -Tem Sumrall- Aye
Trustee Hoyhtya- Nay
Trustee Burford- Aye
b) Church painting contract
c) Church roof replacement contract
Trustee Pratt- Aye
Trustee Cwiklin- Aye
Trustee Shapiro- Aye
TM Durbin reviewed the work needed on the Church. Received a
$5,000.00 contribution from Cornerstone which will be applied towards
the painting. Shake shingles need to be replaced. TM Durbin gave his
recommendations to the Board for awarding of the contracts. TA
McGowan suggests approval based on the drafting and review of the
contracts.
Trustee Hoyhtya moved, and Trustee Shapiro seconded the motion to
direct the TM to draft a contract for the painting and roof replacement of
the church. Motion carried: 7 -0.
d) 400 Doc Susie Drive Lease to Officer Sneith
TM Durbin advised the Board of the property becoming available with
Officer Curran leaving the PD. Advised offering a lease to Officer Sneith
and his spouse.
Trustee Hoyhtya moved, and Trustee Shapiro seconded the motion to
authorize the offering of a lease to the Sneith's. Motion carried: 7 -0.
e) EMF8 Letter of Credit Reduction
TM Durbin outlined the improvements completed and recommended a
20% reduction of credit.
Trustee Hoyhtya moved, and Trustee Cwiklin seconded the motion to
authorize a 20% reduction of the letter of credit. Motion carried: 7 -0.
fl Byers Peak Ranch Annexation Petition
TM Durbin and TA McGowan outlined their concerns with the
annexation petition submitted to the Town on June 11, 2007. Paragraph
19A raised concerns per the Town Attorney and these concerns have
been discussed with the applicant's attorney. No response to those
concerns has been provided by the applicant. TA McGowan expressed
concern with letting this petition lie unaddressed for an extended period
of time and gave his recommendations:
Act immediately- denying the petition.
Delay action until the October 3, 2007 meeting.
Delay until response from the applicant.
Trustee Pratt recommended writing a letter outlining the Town's
concerns and reasons to deny the petition. Will bring back on October 3,
2007.
9. Committee Reports
9 -11- Water Committee
9 -18- Budget Committee
JWG- October 10 13, 2007 for public forums.
10. Staff Reports
Clerk None
Finance None
Planner None
Public Works- None
Town Manager-
Orban property- looks really nice.
Forestry- Ptarmigan, getting letters put together to send to property
owners.
Recycling- frustrating. Important issue to people, a part of solid waste
management with many players. A group has been getting together
trying to come up with a solution to the problem.
Town Hall remodel, a proposal to the Board on the 19th.
Koch- 280 Pioneer water pressure. Filed a notice of intent to claim last
year. Town has been pressing Brown Caldwell for model to replicate
our system. May put together a settlement with Mr. Koch.
Website- close to contract.
Dog catcher- First candidate withdrew, four people are interested.
PD update next meeting Brett will be acting Chief. Will bring proposal
for a canine unit.
September 20 2007 Millennium Bank is having a Grand Opening. 5 -8
p.m., ribbon cutting 6:00.
11. EXECUTIVE SESSION (b) 8:36p.m. Open
Executive Session pursuant to C.R.S. Title 24, Section 6, Subsection 402
4(b) To confer with attorney for the Board for the purpose of receiving
legal advice on specific legal questions.
Trustee Cwiklin moved, and Trustee Hoyhtya seconded the motion to go into
Executive Session pursuant to C.R.S. Title 24, Section 6, Subsection 402 -4(b)
To confer with attorney for the Board for the purpose of receiving legal advice on
specific legal questions. Motion carried: 7 -0.
Trustee Hoyhtya moved, and Trustee Burford seconded the motion to close the
Executive Session, at approximately 8:56 p.m. Motion carried: 7 -0
EXECUTIVE SESSION- 8:56 p.m. Close
12. Board Choice
Mayor: Coming up- hearing with Commissioners Kremmling Hospital District
handout given to the Board.
Sumrall: None
Cwiklin: Rode the trail great shape.
Hoyhtya: No emergency emails- not getting frequently.
Burford: Sept. 20th- Chamber luncheon welcoming David Torgler as new
Winter Park Town Manager- Hungry Bear noon.
Shapiro: Letter in Manifest- nice letter about a dog park. BEDA flyers- requests
sponsorship from Town. Icebox trademark? Logo at Pole Creek
Machinery waiting to be cut. Plan to get one entrance done this year.
Wasn't as happy with the Tuesday night in the Park as previous
years.
Pratt: None
Trustee Shapiro moved, and Trustee Hoyhtya seconded the motion to adjourn.
Motion carried: 7 -0. Meeting adjourned at 9:55 p.m.
i A
Lu Berger, Town Clete
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