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HomeMy Public PortalAbout180-2021 - Sanitary - Whitewater Valley Cleaning - General Cleaning Services ORIGINAL AGREEMENT THIS AGREEMENT made and entered into this I day of , Cerke.if 2021, and referred to as Contract No. 180-2021 by and between the City of Richmond,Indiana, a municipal corporation acting by and through its Board of Sanitary Commissioners (referred to as the "City"), and Whitewater Valley Cleaning, 1400 N. J Street, Richmond, IN 47374 (hereinafter referred to as the"Contractor"). SECTION I. STATEMENT AND SUBJECT OF WORK City hereby retains Contractor for general cleaning services according to the details and at the sites specified in the attached exhibits. A Request for Quotes has been made available for inspection by Contractor, is on file in the office of the Department of Sanitation for the City of Richmond, which is attached hereto and incorporated by reference herein as Exhibit"A". The response of Contractor to said Request for Quotes is attached hereto and incorporated by reference herein as Exhibit"B". Should any provisions, terms, or conditions contained in any of the documents attached hereto and incorporated by reference herein as Exhibits, conflict with any of the provisions, terms, or conditions of this Agreement,this Agreement shall be controlling. The Contractor shall furnish all labor,material, equipment, and services necessary for the proper completion of all work specified. Contractor shall submit statements or bills monthly. No performance of services shall commence until the following has been met: 1. The City is in receipt of any required certificates of insurance and/or warranties; 2. The City is in receipt of any required affidavit(s) signed by Contractor in accordance with I.C. §22-5-1.7-11(a)(2); and 3. A purchase order has been issued by the Purchasing Department. SECTION II. STATUS OF CONTRACTOR Contractor shall be deemed to be an independent contractor and is not an employee or agent of the City of Richmond. The Contractor shall provide, at its own expense, competent supervision of the work. SECTION III. COMPENSATION City shall pay Contractor at the rates indicated in Exhibit"B". SECTION IV. TERM OF AGREEMENT This Agreement shall become effective on August 1, 2021 and when signed by all of the parties hereto and shall continue in effect until in effect to an including July 31, 2022. The parties agree that the City shall have an option to renew for a term beginning August 1, 2022 and ending on July 31, 2023 for the same cost as the original term. Additionally, the City shall have a second option to renew beginning August 1, 2023 and ending July 31, 2024 for the same cost as the original term. 1 I Page Notwithstanding the term of this Agreement, City may terminate this Agreement in whole or in part, for cause, at any time by giving at least thirty (30) days written notice specifying the effective date and the reasons for termination which shall include but not be limited to the following: a. failure,for any reason of the Contractor to fulfill in a timely manner its obligations under this Agreement; b. submission of a report,other work product,or advice,whether oral or written,by the Contractor to the City that is incorrect,incomplete,or does not meet reasonable professional standards in any material respect; c. ineffective or improper use of funds provided under this Agreement; d. suspension or termination of the grant funding to the City under which this Agreement is made; or e. unavailability of sufficient funds to make payment on this Agreement. This Agreement may also be terminated by either the City or the Contractor, in whole or in part, by mutual Agreement setting forth the reasons for such termination, the effective date, and in the case of partial termination,the portion to be terminated. This Agreement may also be terminated by either the City or the Contractor, without cause, by giving at least thirty(30)days written notice to the other party. In the event of termination of this Agreement, the City shall be required to make payment for all work performed prior to the date this Agreement is terminated,but shall be relieved of any other responsibility herein. SECTION V. INDEMNIFICATION AND INSURANCE Contractor agrees to obtain insurance and to indemnify the City for any damage or injury to person or property or any other claims which may arise from the Contractor's conduct or performance of this Agreement, either intentionally or negligently; provided, however, that nothing contained in this Agreement shall be construed as rendering the Contractor liable for acts of the City, its officers, agents, or employees. Contractor shall as a prerequisite to this Agreement,purchase and thereafter maintain such insurance as will protect it from the claims set forth below which may arise out of or result from the Contractor's operations under this Agreement, whether such operations by the Contractor or by any sub-contractors or by anyone directly or indirectly employed by any of them, or by anyone for whose acts the Contractor may be held responsible. Coverage Limits A. Worker's Compensation& Statutory Disability Requirements B. Employer's Liability $100,000 C. Comprehensive General Liability Section 1. Bodily Injury $1,000,000 each occurrence $2,000,000 aggregate 2 I Page Section 2. Property Damage $1,000,000 each occurrence D. Comprehensive Auto Liability Section 1. Bodily Injury $1,000,000 each person $1,000,000 each occurrence Section 2. Property Damage $1,000,000 each occurrence E. Comprehensive Umbrella Liability $1,000,000 each occurrence $1,000,000 aggregate F. Malpractice/Errors&Omissions Insurance $1,000,000 each occurrence $2,000,000 aggregate SECTION VI. COMPLIANCE WITH WORKER'S COMPENSATION LAW Contractor shall comply with all provisions of the Indiana Worker's Compensation law,and shall, before commencing work under this Agreement,provide the City a certificate of insurance, or a certificate from the industrial board showing that the Contractor has complied with Indiana Code Sections 22-3-2-5,22-3-5-1 and 22-3-5-2. If Contractor is an out of state employer and therefore subject to another state's worker's compensation law, Contractor may choose to comply with all provisions of its home state's worker's compensation law and provide the City proof of such compliance in lieu of complying with the provisions of the Indiana Worker's Compensation Law. SECTION VII. COMPLIANCE WITH INDIANA E-VERIFY PROGRAM REQUIREMENTS Pursuant to Indiana Code 22-5-1.7, Contractor is required to enroll in and verify the work eligibility status of all newly hired employees of the contractor through the Indiana E-Verify program. Contractor is not required to verify the work eligibility status of all newly hired employees of the contractor through the Indiana E-Verify program if the Indiana E-Verify program no longer exists. Prior to the performance of this Agreement, Contractor shall provide to the City its signed Affidavit affirming that Contractor does not knowingly employ an unauthorized alien_in accordance with IC 22-5-1.7-11 (a) (2). In the event Contractor violates IC 22-5-1.7 the Contractor shall be required to remedy the violation not later than thirty (30) days after the City notifies the Contractor of the violation. If Contractor fails to remedy the violation within the thirty(30) day period provided above, the City shall consider the Contractor to be in breach of this Agreement and this Agreement will be terminated. If the City determines that terminating this Agreement would be detrimental to the public interest or public property, the City may allow this Agreement to remain in effect until the City procures a new contractor. If this Agreement is terminated under this section, then pursuant to IC 22-5-1.7-13 (c) the Contractor will remain liable to the City for actual damages. SECTION VIII. IRAN INVESTMENT ACTIVITIES Pursuant to Indiana Code (IC) 5-22-16.5, Contractor certifies that Contractor is not engaged in investment activities in Iran. In the event Board determines during the course of this Agreement that this certification is no longer valid, Board shall notify Contractor in writing of said determination and shall give contractor ninety (90) days within which - --------- - -- ------ 3 I Page to respond to the written notice. In the event Contractor fails to demonstrate to the Board that the Contractor has ceased investment activities in Iran within ninety (90) days after the written notice is given to the Contractor,the Board may proceed with any remedies it may have pursuant to IC 5-22-16.5. In the event the Board determines during the course of this Agreement that this certification is no longer valid and said determination is not refuted by Contractor in the manner set forth in IC 5-22-16.5,the Board reserves the right to consider the Contractor to be in breach of this Agreement and terminate the agreement upon the expiration of the ninety(90) day period set forth above. SECTION IX. PROHIBITION AGAINST DISCRIMINATION XI. Pursuant to Indiana Code 22-9-1-10, Contractor, any sub-contractor, or any person acting on behalf of Contractor or any sub-contractor shall not discriminate against any employee or applicant for employment to be employed in the performance of this Agreement, with respect to hire, tenure, terms, conditions or privileges of employment or any matter directly or indirectly related to employment, because of race,religion,color,sex,disability,national origin,or ancestry. B. Pursuant to Indiana Code 5-16-6-1,the Contractor agrees: XI. That in the hiring of employees for the performance of work under this Agreement of any subcontract hereunder, Contractor, any subcontractor, or any person acting on behalf of Contractor or any sub-contractor, shall not discriminate by reason of race, religion, color, sex, national origin or ancestry against any citizen of the State of Indiana who is qualified and available to perform the work to which the employment relates; 2. That Contractor, any sub-contractor, or any person action on behalf of Contractor or any sub-contractor shall in no manner discriminate against or intimidate any employee hired for the performance of work under this Agreement on account of race,religion,color,sex,national origin or ancestry; XI. That there may be deducted from the amount payable to Contractor by the City under this Agreement, a penalty of five dollars ($5.00) for each person for each calendar day during which such person was discriminated against or intimidated in violation of the provisions of the Agreement; and XI. That this Agreement may be canceled or terminated by the City and all money due or to become due hereunder may be forfeited,for a second or any subsequent violation of the terms or conditions of this section of the Agreement. C. Violation of the terms or conditions of this Agreement relating to discrimination or intimidation shall be considered a material breach of this Agreement. SECTION X.RELEASE OF LIABILITY Contractor hereby agrees to release and hold harmless the City and all officers, employees, or agents of the same from all liability which may arise in the course of Contractor's performance of its obligations pursuant to this Agreement. SECTION XI.MISCELLANEOUS 4 I Page This Agreement is personal to the parties hereto and neither party may assign or delegate any of its rights or obligations hereunder without the prior written consent of the other party. Any such delegation or assignment, without the prior written consent of the other party, shall be null and void. This Agreement shall be controlled by and interpreted according to Indiana law and shall be binding upon the parties, their successors and assigns. This document constitutes the entire Agreement between the parties, although it may be altered or amended in whole or in part at any time by filing with the Agreement a written instrument setting forth such changes signed by both parties. By executing this Agreement the parties agree that this document supersedes any previous discussion,negotiation,or conversation relating to the subject matter contained herein. This Agreement may be simultaneously executed in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. The parties hereto submit to jurisdiction of the courts of Wayne County, Indiana, and any suit arising out of this Contract must be filed in said courts. The parties specifically agree that no arbitration or mediation shall be required prior to the commencement of legal proceedings in said Courts. By executing this Agreement, Contractor is estopped from bringing suit or any other action in any alternative forum, venue, or in front of any other tribunal, court, or administrative body other than the Circuit or Superior Courts of Wayne County, Indiana,regardless of any right Contractor may have to bring such suit in front of other tribunals or in other venues. Any person executing this Contract in a representative capacity hereby warrants that he/she has been duly authorized by his or her principal to execute this Contract. In the event of any breach of this Agreement by Contractor,and in addition to any other damages or remedies, Contractor shall be liable for all costs incurred by City in its efforts to enforce this Agreement,including but not limited to, City's reasonable attorney's fees. In the event that an ambiguity, question of intent, or a need for interpretation of this Agreement arises, this Agreement shall be construed as if drafted jointly by the parties, and no presumption or burden of proof shall arise favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. IN WITNESS WHEREOF,the parties have executed this Agreement at Richmond,Indiana, as of the day and year first written above, although signatures may be affixed on different dates. [The remainder of this page intentionally left blank—signatures to follow on page 6] ------ ---..-----5 Page "CITY" "CONTRACTOR" The City of Richmond,Indiana,by and Whitewater Valley Cleaning through its Board of Sanitary Commissio ers By: N�,UPeit je/it ���- d, Sue Miller,President U (Printed):id/1 t' . Wift-T2- Umuf ar. Dated: 7� Title: PPS I nn Bali i,Vice President Dated: f' / 3-2 2 Dated: I Os-110�21 eg to Member Dated: / APPROVED: . now, Dated: (2' 2 7 ( ?YZ 6 I Page PRICE_' RI O ESll Dy n * Q i,vpr I(( n CITY A OJ RICJL7 MOND DEPARTMENT OF SANITATION THIS IS I S NOT AN ORDER 2380 LIBERTY AVENUE.RICHMOND,INDIANA47374 PHONE(765)983-7450oFAX(765)962-2669 h• z. VENDOR INSTRUCTIONS This is a request for a price for the services of materials described below. Any additional specifications may be attached hereto. This is NOT an order and the City reserves the right to accept all or part, or decline the entire proposal. Please complete your full name and phone number below with signature; itemize all prices and charges where . requested;and,attach any explanation for any substitution to specifications altered. Return in a sealed envelope,in care of • Richmond Sanitary District Board of Commissioners to the administration building at the address above by the specified date and time to be considered. DATE: REPLY MUST BE IN BY: PAYMENT TERMS: • DELIVERY REQUIRED: May 3,2021 May 25,2021.by.9:00AM UPON RECEIPT OF INVOICE DELIVERED DESCRIPTION This is a request for quotes for cleaning services. Please see attached specifications.All E-Verify requirements will apply to this quote. Please include a Certificate.of_Insurance-which must include Workers Compensatiien.and any warranty information. Please call to schedule a tour of the facilities if needed. Return the quote in a sealed envelope addressed to: Richmond Sanitary District Denise Johnson,Customer Svc Mgr 2380 Liberty Avenue Richmond,IN 47374 • Re: Cleaning services • If you have any questions please call Diana Logan at 765-983-7450 or email at dloganarichmondindiana.gov. NAME OF FIRM QUOTING: STATE TAX EXEMPTION#003121909-001 AUTHORIZED BY SIGNATURE TITLE Richmond Sanitary District - DATE PHONE NUMBER Richmond and Sanitary District ict Janitorial/Cleaning Janitorial/Cleaning Services for 2021 (be fining August 1, 2021) With optioi to resew at same price for near 222 air c12923, Listed by each individual building: Administration Building—Entire Building and Windows. Square footage of windows at Admin. Approx. 3,412 sq.ft. % Floors and rugs vacuumed and swept twice a week.Move all chairs,mop, and replace chairs.Move chairs and mop chair mats.Replace chairs. • Dust all furniture items,including legs and table bases and windowsills + Empty all trash cans and replace liners • Clean bathrooms every time you come in(urinals,toilets,mirrors and sinks), mop twice a week.Replenish supplies,(i.e.toilet tissue,paper towels,soap) and restock cabinets • Clean kitchen area,include cleaning of sink, outside of microwave and counter area.Mop this area twice a week.Move all chairs,mop,and replace chairs ❖ Restroom floors must be stripped and waxed every six months • Lobby Floors stripped and waxed once a year. % Windows must be washed inside 3 times a year/outside 2 times a year,end of April,end of August and end of December.When cleaning the windows knock down cobwebs,dirt and bugs in windowsills inside and out • Dust all mini-blinds weekly • Carpets need to be shampooed 2 times a year,end of January,and end of July • Patio areas must be swept twice a month and cobwebs swept from window areas both sides of building + Sweep and mop entry area every time you come in.Sweep both sides of entry doors,knock down cob webs,dirt and bugs in windowsills on each side. • All boxes and bagged trash left in garage area needs to be taken to dumpster each night of cleaning 1 1 /7,Lktkil4 2d$'/(J JIPB Building—Upstairs Area Includes Offices,Railways,Restrooms (2); Ground Floor Area Includes Break Room,Restrooms (2) and all Windows. Square footage of;windows at 1'B is Approx. 1,848 sq.ft. +4+ Floors swept and mopped twice a week.Move all chairs,mop, and replace chairs.Move chairs and mop chair mats.Replace chairs. • Empty all trash cans and replace liners +Qa Dust all furniture items,including legs and table bases and windowsills • Restroom floors lst floor and 2"floor stripped and waxed every six months. • Windows must be washed inside 3 times a year/outside 2 times a year,end of April, end of August and end of December.When cleaning the windows knock down cobwebs,dirt and bugs in windowsills inside and out • Operators Control Room,Superintendent Room and Breakroom floors must be stripped and waxed every six months 4+ Clean bathrooms every time you come in (urinals,toilets,mirrors and sinks), mop twice a.week.Replenish supplies,(i.e. toilet tissue,paper towels,soap) and restock cabinets - • • Patio areas must be swept twice a month and cobwebs swept from windows areas both sides of building 4+ Clean and sweep elevator once a week. • Sweep locker room floor and floor around shower each time you come in and mop. Clean shower walls and floor twice a month. Lab Building—1st&2"' Floors and Windows. Square footage of windows at Lab building is Approx. 160 sq.ft. •4• Floors and stairwells swept once a month and mopped every other mouth. 4+ Empty all trash cans and replace liners +4+ Dust all furniture items,including legs and table bases and windowsills • Windows must be washed inside 3 times a year/outside 2 times a year,end of April,end of August and end of December.When cleaning the windows knock down cobwebs,dirt and bugs in windowsills inside and out • LAB AREA mop twice a week with ammonia free cleaner • Restroom floors must be stripped and waxed every six months • Clean bathrooms every time you come in(urinals,toilets and sink),mop twice a week. Replenish supplies,(i.e.toilet tissue,paper towels,soap)and restock cabinets 4+ Clean and sweep elevator once a week. 2 ,e=� 3 of 10 Maintenance Garage Offices (4),Upstairs Breakroom (1),Restrooms (2) and Windows. Square footage of windows at Faint. Garage is Approx. 1,710sq.ft. • Floors swept and mopped twice a week.Move chairs,mop mats and replace chairs. • Empty all trash cans and replace liners % Dust all furniture item,including legs and table bases s and windowsills ••• Windows must be washed inside 3 times a year/outside 2 times a year, end of April, end of August and end of December.When cleaning the windows knock down cobwebs,dirt and bugs in windowsills inside and out • Restroom floors must be stripped and waxed every six months • Clean bathrooms every time you come in(urinals,toilets,mirrors and sinks) (walls) once a week,mop twice a week. Replenish supplies,(i.e.toilet tissue, paper towels,soap) and restock cabinets Sand Filter Building-1st Floor Bay Area, 2" Floor Restroom, 3''d Floor and Windows. Square footage of windows at Tertiary Bldg. is Approx. 2,660 sq.f&. • Floors swept and mopped twice a week. • Empty all trash cans and replace liners • • Restroom on 2nd floor of building needs to be cleaned every time you come in Replenish supplies,(i.e. toilet tissue,paper towels,soap)and restock cabinets 040 Windows must be washed inside 3 times a year/outside 2 times a year,end of April, end of August and end of December.When cleaning the windows knock down cobwebs,dirt and bugs in windowsills inside and out Solid Waste Building (MRF)—Office (1),Restrooms (3),Hallway, Break Room,Locker Room and Windows. Square footage of windows at Solid Waste MRF is Approx. 130 sq.ft. • Floors swept every time you come in and mopped twice a week.Move chairs, mop mats and replace chairs.Vacuum rugs. •o• Empty all trash cans and replace liners • Dust all furniture items,including legs and table bases and windowsills • Windows must be washed inside 3 times a year/outside 2 times a year, end of April, end of August and end of December.When cleaning the windows knock down cobwebs,dirt and bugs in windowsills inside and out •ao • All floors must be stripped and waxed every 6 months • �FL • Clean bathrooms every time you come in(urinals,toilets,mirrors and sinks),, sweep and mop each time you are in.Replenish supplies,(i.e. toilet tissue, paper towels,soap)and restock cabinets 0;4 Sweep locker room floor and floor around shower each time you come in and mop. Clean shower walls and floors • Carpets need to be shampooed 2 times a year, end of January,and end of July in Safety Coordinators office. Compressor Building—Restroom • Cleaned;swept and mopped every time you come in.Replenish supplies,(i.e. toilet tissue,paper towels,soap) and restock cabinets • Empty all trash cans and replace liners if needed New Paris Pike.Landfill Area—Offices,Break Room,Restroom, Garage Area and Trailer and Windows. Square footage of windows at Trailer and Landfill office is Approx. 240 sq.ft • Floors and rugs vacuumed and swept twice a week.Mop mats at windows or door and replace mats.Move chairs,mop and replace chairs. • Empty all trash cans and replace liners • Dust all furniture items,including legs and table bases and windowsills: • Clean bathrooms(urinals,toilets,mirrors and sinks),include mopping twice a week.Replenish supplies,(i.e.toilet tissue,paper towels,soap) and restock cabinets • Windows must be washed inside 3 times a year/outside 2 times a year, end of April,end of August and end of December.When cleaning the windows knock down cobwebs,dirt and bugs in windowsills inside and out • All floors in office area and trailer must be stripped and waxed every six months New Paris Landfill New Solid Waste Garage, Reception Area,2- Offices,Locker Room,Break Room, 1-Large Restroom and 1- SmaIl Restroom and Windows. Square footage at Solid Waste Garage at .Landfill is Approx. 390sq.ft. • All Floors need to be swept twice a week and mopped once a week.Move tables and chairs,mop and replace table.and chairs.Move office chairs and mat,mop both floors and mat,replace chairs • Empty all trash cans and replace liners • Dust all furniture items,including legs and table bases and windowsills C..kat+ k lO 4 + Windows must be washed inside 3 times a year/outside 2 times a year, end of April,end of August and end of December.When cleaning the windows knock down cobwebs, dirt and bugs in windowsills inside and out ao Restroom floors must be stripped and waxed every six months ¢% Clean Restrooms every time you come in(urinals,toilets,mirrors and sinks) and mop.Replenish supplies,(i.e.toilet tissue,paper towels,soap) and restock cabinets When to clean DAY/TIMBE and what the Sanitary]district will supply: 1. Cleaning must be done on Monday,Wednesday and Fridays after working hours. 2. Working hours are 6:00 AM through 4:30 PM. 3. District will supply all of the paper products (toilet paper,paper towels, trash bags and hand soap); 4. Trash and boxes in garage of Administration Building needs to be emptied and taken out to dumpster each time of cleaning. 5. Most of your work will be done after hours including at night,keeping the building secure will be your responsibility.The doors and overhead ,doors need to be kept shut during inclimate weather. 6. The winning bidder will be given keys to all of the buildings and security codes or openers for the gates,this will be your responsibility to keep them in a secure place while on the job and off the job. 7. Shampoo carpets twice a year end of January and end of July or as scheduled by District personnel. 8. Services outside of specifications may be requested at an extra fee,per hourly rate specified on Price Request. 9. Make sure you realize all of the windows that need to be cleaned,several are two and three stories high the use of a power washer will be needed. Periodically we may want the Administration building power washed. 10. District personnel will conduct reviews of services provided periodically. 11. Please include the hourly rate if extra work would be requested. 12. To make sure of accurate quoting you should measure the windows yourself.Mine is only Approximates.. 13. Include at least 3 references with contact names and numbers. 14. Contract will be good starting August 1,2021 and continue through December 31,2021 and then with option to renew for all of the year 2022 and 2023. Should you have any questions or like to tour the facilities,feel free to contact Diana Logan at 765-983.7450 or Denise Johnson at 765-983-7443. Tours will be given by appointment only,during business hours. bA 4 !° 5 P 1 OPOSAL. SHEET Price Request Sheet Contractor Name: Date: Total Monthly Cost: $ Shampoo Carpets(2 times a year): $ Clean Windows inside 2 times a year: $ Clean Windows outside 2 time a year: $ Additional Requests: $ per person per hour Quote Valid Till: Certificate of Insurance: E-Verify: • l-Verify "equnrements: Definitions: E-Verify Program—A electronic verification of work authorization program of the Illegal . Immigration.Reform and Immigration Responsibility Act-of 1996(P.L. 104-208),Division C,Title IV,s.403 (a),as amended,operated by the United States Department of Homeland Security or successor work authorization program designated by the United States Depart of Homeland Security or other federal agency authorized to verify the work authorization status of newly hired employees under the Immigration Reform and control Act of 1986(P.L.99-603). No performance of services shall commence until the following has been met: 1. The City is in receipt of any required certificates of insurance; 2. The City is in receipt of any required affidavit signed by Contractor in accordance with Indiana Code 22-5-1.7-11 (a) (2);and 3. A purchase order has been issued by the Purchasing Department. a s aaa a a aaana a a a aa-oa aaaaaaaaaaa aa ann aIa a aaaaaa a s anaanaaaaaa a aaaa aa aa na nana a[7 a a a a a s 0 0 0 a a Efrain COMPLIANCE WITT INDIANA E-VERIFY VROGRtK REQyJIEEMElAS • Pursuant to Indiana Code 22.5.1,7, Contractor is required to enroll in.and verify the work eligibility status of all newly hired employees of the contractor through the Indiana.E-Verify program. Contractor is not required to verify the work eligibility status of all newly hired employees of the contractor through the Indiana E-Verify program if the Indiana E Verify program no longer exists. Prior to the performance of the Agreement, Contractor shall provide to the City its signed Affidavit affirming that Contractor does not knowingly employ an unauthorized alien in.accordance with IC 22-5-1.7(a)(2). In the event Contractor violates IC 22-5-1.7 the Contractor shall be required to remedy the violation no later than thirty(30)days after the City notifies the Contractor of the violation. If the Contractor fails to remedy the violation within the thirty(30)day period provided above,.the City shall consider the Contractor to be in breach of this Agreement and this Agreement will be terminated. If the City • determines that terminating this Agreement would be detrimental to the public interest or public property,the City may allow this Agreement to remain in effect until the City procures anew contractor. If this Agreement is terminated under this section,then pursuant to IC 22-5-1.7-13 (c)the Contractor will remain liable to the City for actual damages. Affidavit of Employment Eligibility Verification The Contractor, ,affirms under the penalties of perjury that Contractor does not knowingly employ an unauthorized alien. If Contractor is self-employed and does not employ any employees, Contractor verifies he or she is a United States citizen or qualified alien. The Contractor has not knowingly employed or contracted with an unauthorized alien and shall not retain an employee or contract with a person that the Contractor subsequently learns is an unauthorized alien.Pursuant to Indiana Code 22-5-1.7, Contractor has enrolled in and verified the work eligibility status of all newly hired employees of the contractor through the Indiana E- Verify program. The Contractor has required Contractor's subcontractors to certify to the Contractor that the subcontractor does not knowingly employ or contract with an unauthorized alien and that the subcontractor has enrolled and is participating in the E-Verify program. The Contractor will maintain this certifcationthroughout the duration of the term of a contract with a subcontractor. I hereby verify under the penalty of perjury that the foregoing statement is true, Dated this day of • ,20 (signature) (printed name) IRAN INVESTIVJENT ACTIVITIES Pursuant to Indiana Code (IC) 5-22-16.5, Contractor certifies that Contractor is not engaged in investment activities in Iran.In the event City determines during the course of this Agreement that this certification is no longer valid, City shall notify Contractor in writing of said determination and shall give contractor ninety (90) days within which to respond to the written notice. In the event Contractor fails to demonstrate to the City that the Contractor has ceased investment activities in Iran within ninety(90)days after the written notice is given to the Contractor,the City may proceed with any remedies it may have pursuant to IC 5-22-16.5. In the event the City- determines during the course of this Agreement that this certification is no longer valid and said determination is not refuted by Contractor in the ma-on er set forth in IC 5-22-16.5,the City reserves the right to consider the Contractor to be in breach of this Agreement and terminate the agreement upon the expiration of the ninety(90) day period set forth above. • • . 6‘e • • . f: PR IC REQUEST Of A �•� * III I.• IA•,. R,JL JL lir���OF RACJ[JLIV"JION]D DARTMENN 2380LIBER VENUE.RICH ONDSANITATI°INDIAN/1.47374 THIS IS NOT AN ORDER PHONE(765)983 7450oFAX(765)962-2669 VENDOR INSTRUCTIONS This is a request for a price for the services of materials described below. Any additional specifications may be White Water Valley Cleaning attached hereto. This is NOT an order and the City reserves T the right to accept all or part, or decline the entire proposal. North 1V or.'th J Street Please complete your full name and phone number below 1 with signature; itemize all prices 'and charges where Richrn" d IN 47374 requested;and attach any explanation for any substitution to s specifications altered. Return in a sealed envelope,in care of Richmond Sanitary District Board of Commissioners to the administration building at the address above by the specified date and time to be considered. DATE: REPLY MUST BE IN BY: PAYMENT TERMS: DELIVERY REQUIRED: May 3,2021 May•25,2021 by 9:OOAM UPON RECEIPT OF INVOICE DELIVERED DESCRIPTION This is a request for quotes for cleaning services. Please see attached specifications.All E-Verify requirements will apply to this quote: Please-include a-Cedificate.of Insurance which must,include Workers Compensation and any warranty information.: Please call to schedule a tour of the facilities if needed. Return the quote in a sealed envelope addressed to: Richmond Sanitary District Denise Johnson,Customer Svc Mgr 2380 Liberty Avenue Richmond,IN 47374 Re: Cleaning services If you have any questions please call Diana Logan at 765-983-7450 or email at dloganarichmondindiana.gov. • • NAME OF FIRM QUOTING: • 4. STA 7 EXEMPTION# 03121909-001 AUTHORIZED BY SIGNATURE • DA- TITHE S 2Y 2.o2A -"Itos-R\01-uaiM Richmond nitary District DATE PHONE NUMBER PRO OSAL SHEET Price Request Sheet Contractor Name: \j‘rat-LON\reAiaes=1 Date: z0-Ze2-` Total Monthly Cost: $ , RACIA0 Shampoo Carpets (2 times a year): $ 4,9CG.7) Clean Windows inside 2 times a year: $ °AL 27g Clean Windows outside 2 time a year: $ Additional Requests: $21 _per person per hour Quote Valid Till: V2.-: \a2_02-` Certificate of Insurance: . 1 L\iAe E-Verify: • tiv,a • • ]E-Verify Requirements; Definitions: • E-Verify Program—A electronic verification of work authorization program of the Illegal . Immigration Reform and Immigration Responsibility Act-of 1996(P.L. 104-208),Division C,Title IV,s.403 (a),as amended, operated by the United States Department of Homeland Security or successor work authorization program designated by the United States Depart of Homeland Security or other federal agency authorized to verify the work authorization status of newly hired employees under the Immigration Reform and control Act of 1986(P.L. 99-603). i No perLbr mane of services shall commence until the following has been met: 1. The City is in.receipt of any required certificates of insurance; 2. The City is in receipt of any required affidavit signed by Contractor in accordance with Indiana Code 22-5-1.7-11 (a) (2);and • 3. A purchase order has been issued by the Purchasing Department. aana an a D aU a aaas an aria saaaaaa as aaa rtaanaa aaa a a aaa[ arto as a a a a aaan a aa a a aa a aq man a G ao a s a[7n anula COMPLIANCE WITH INDIANA E-VERIFYPROGRAY REQUIREMENTS •Pursuant to Indiana.Code 22.5.1,7,Contractor is required to enroll in and verify the work eligibility status of all newly hired employees of the contractor through the Indiana E-Verify program. Contractor is not required to verify the work eligibility status of all newly hired employees of the contractor throne) the Indiana E-Verify program if the Indiana E-Verify program no longer exists. Prior to the performance of the Agreement,Contractor shall provide to the City its signed Affidavit affirming that Contractor does not knowingly employ an unauthorized alien in accordance with IC 22-5-1.7(a) (2). In the event Contractor violates IC 22-5-1.7 the Contractor shall be required to remedy the violation no later than-thirty(30)days after the City notifies the Contractor of the violation. If the Contractor fails to remedy the violation within the thirty(30)day period provided above,the City shall consider the Contractor to be in breach of this.Agreement and this Agreement will be terminated. If the City ' determines that terminating this Agreement would be detrimental to the public interest orpublic property,the City may allow this Agreement to remain in effect until the City procures a new contractor. If this Agreement is terminated under this section,then pursuant to IC 22-5-1.7-13 (c)the Contractor will remain liable to the City for actual damages. Affidavit of Employment Eligibility Verification The Contractor,`rkkL r kiDAS,,f CX b_5, affirms under the penalties of perjury that Contractor does not knowingly employ an unauthorized alien. If Contractor is self-employed and does not employ any employees, Contractor verifies he or she is a United States citizen or qualified alien. The Contractor has not knowingly employed or contracted with an unauthorized alien and shall not retain an employee or contract with a person that the Contractor subsequently learns is an. unauthorized alien.Pursuant to Indiana Code 22-5-1.7, Contractor has enrolled in and verified the work eligibility status of all newly hired employees of the contractor through the Indiana E- Verify program. The Contractor has required Contractor's subcontractors to certify to the Contractor that the subcontractor does not knowingly employ or contract with an unauthorized alien and that the subcontractor has enrolled and is participating in the E-Verify program. The Contractor will maintain this certification throughout the duration of the term of a contract with a subcontractor. I hereby verify under the penalty of perjury that the foregoing statement is true. Dated this2day of c ,20 2.�,. •, • (s"gnatnue) L\tilt& (printed name) IRAN INVESTMENT ACTIVITIES Pursuant to Indiana Code (IC) 5-22-16.5, Contractor certifies that Contractor is not engaged in investment activities in Iran.In the event City determines dining the course of this Agreement that this certification is no longer valid, City shall notify Contractor in writing of said determination and shall give contractor ninety (90) days within which to respond to the written notice. In the event Contractor fails to demonstrate to the City that the Contractor has ceased investment activities in Iran within ninety(90)days after the written notice is given to the Contractor,the City may proceed with any remedies it may have pursuant to IC 5-22-16.5. In the event the City-- determines during the course of this Agreement that this certification is no longer valid and said determination is not refuted by Contractor in the manner set forth in IC 5-22-16.5,the City reserves the right to consider the Contractor to be in breach of this Agreement and terminate the agreement upon the expiration of the ninety(90) day period set forth.above. 6',e‘