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HomeMy Public PortalAbout06-18-1998 T:0 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND,INDIANA, JUNE 18,1998 The Board of Public Works and Safety of the City of Richmond,Indiana,met at 5 p.m.Thursday,June 18, 1998,in the Community Room in the Municipal Building.Chairperson Robert Goodwin presided,with Robin Henry and City Attorney Bob Bever in attendance.Bruce Metzger was absent.The following business was conducted: APPROVAL OF MINUTES The minutes of the June 4, 1998,meeting,were approved on a motion by Henry,second by Chairperson Goodwin and the motion was carried on a unanimous voice vote. CLAIMS FOR PAYMENT Claims for payment submitted by the City Controller's office were read by Henry who noted they totaled $773,386.15 and moved to approve,second by Chairperson Goodwin and the motion was carried on a unanimous voice vote. REQUESTS A. Fire Chief Mike Allen asked that the introduction of Tim Brown as the new Battalion Chief be moved to the end of the meeting,explaining that Brown was called out on a fire prior to this meeting. B. Fire Chief Allen requested the Board's approval of the hiring of two new probationary firefighters,Richard Lee Bolen and Shawn Christopher Staton,effective June 22, 1998.He added that he would like the record reflect that Bolen be recognized as the most senior hire because of his placement on the hire list and because of the benefits associated with seniority. Henry moved to approve the hiring of the two with the stipulation requested by the Chief that Bolen be recognized as the most senior,second by Chairperson Goodwin and the motion was carried on a unanimous voice vote. C. City Attorney Bob Bever explained that in 1978 Devco Realty entered into a long term lease, • bond financing arrangement,with the City of Richmond involving property at Lot No.4 in the Eastern Indiana Industrial Park on Industrial Parkway. And,he continued,in that arrangement there was the ability at the end,an option to purchase for$1,which Devco has subsequently done.Bever said that leaves the only item to take place the actual transfer of title to the real estate. Bever said he is bringing before the Board a deed he has prepared from the City,through this Board,to Debco,and is being careful and cognizant of a couple of amendments to the lease which have come over time.He said these include the land description when the rail line was put in and in 1978 at the time the property was held in the name of the Department of Economic Development.Since that entity does not exist now,he said the only body that could be deeding this would be the Board of Works with the approval of the Mayor. Bever said the City is bound to sell the property absent any objections to it or violations of the lease and there are none,adding that he feels it is prudent to approve the execution of the deed to Debco.Henry moved to execute the deed as requested,second by Chairperson Goodwin and the motion was carried on a unanimous voice vote.Bever asked for a clarification of the date of June 18 for this Board of Works meeting,pointing out that the agenda has the date of June 17.Chairperson Goodwin said that date is incorrect and should be June 18. 91 Board of Works Minutes Cont'd June 18, 1998 Page 2 HEARING ON SOUTH 15 TH STREET CONTINUED A. Chairperson Goodwin explained that this issue was on public hearing at the Board's June 11 meeting and deals with some fence being placed on a City right-of-way,making it difficult for the neighbors to access their property on the opposite side of the street.He said the complaint lodged by Joseph and Frances Carter was that the placement of the fence by John and Michelle Steffel impedes the moving of their boat in and out of their drive. Chairperson Goodwin stated that at the end of the June 11 public hearing,Henry had requested the issue be tabled,expressing a desire to check out the area before casting her vote. Wiwi said there is a necessity this year to put in storm sewers in that area,but the work on the street probably would not take place untill 1999.Chairperson Goodwin asked Henry if she had any comments and she said she had none.Chairperson Goodwin said the original request by the Carters was to require the removal of the fence.Henry moved to approve the removal of the fence from the City's right of way located at 1330 South 15th Street,second by Chairperson Goodwin and the motion was carried on a unanimous voice vote. CONTRACTS A. City Engineer Bob Wiwi brought before the Board Change Order No. 1 on South 315`and B Streets,explaining it was in regard to extra work on the curb and gutter project at that site.He said the bid price by the contractor was$25 per foot,adding that the total amount for the added work was$1,300.Henry moved to approve,second by Chairperson Goodwin and the motion was carried on a unanimous voice vote. BID AWARDS A. Wiwi explained that the Indiana Department of Environmental Management has mandated that all underground storage tanks be removed by December 22, 1998,thus the reason for letting the bids for the removal of tanks at 7 different sites in the City. After reviewing the bids,along with Assistant City Engineer Greg Stiens,Wiwi said it was decided to go with the low bid made by Denney Excavating Inc.,for$29,140,plus unit prices for additional quantities of items that may be encountered during the tank removal. Wiwi said the Sanitary District Board would review and make a recommendation for the removal of its 3 tanks.Wiwi added that the bid by Denney was very close to the bid made by Spilled Recovery,but the big difference was in the unit price itself and in the cost of the work at the Sanitary District.Wiwi said Denney has done work for the Sanitary District in the past and found to be quite competent,which had a great deal of bearing upon the decision.Henry moved to award the bid to Denney Excavating Inc.for$29,140,plus the unit prices,second by Chairperson Goodwin and the motion was carried on a unanimous voice vote. BID OPENING A. Chairperson Goodwin opened a bid received for the former site of the Medical Arts Building, stating that it was from John Radford of Radford's Meat Market and Deli at 16 South West 18th Street.He said the bid was for$30,000 with a few conditions.Radford stated it is his intention to build a 5,000 square foot market to operate a meat market and deli similar to what he is operating now.Chairperson Goodwin announced that this Board would continue to open bids like this until the 60 days are up or the Board chooses to accept a bid that has been submitted. 1* Board of Works Minutes Cont'd June 18, 1998 Page 3 INTRODUCTION A. Since Tim Brown did not arrive,Chief Allen announced that he would introduce him at a later meeting. ADJOURNMENT There being no further business,on a motion duly made,seconded and passed,and carried on a unanimous voice vote,the meeting was adjourned. • Robert Goodwin,Chairperson ATTEST: Norma Schroeder,City Clerk