HomeMy Public PortalAbout05-07-1998 73
BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHM-OND,INDIANA,MAY 7,1998
The Board of Public Works and Safety of the City of Richmond,Indiana,met at 5 p.m.Thursday,May 7,
1998,in the Board of Works Room in the Municipal Building. Chairperson Robert Goodwin presided,with
Bruce Metzger and Assistant City Attorney Steve Rabe in attendance.The following business was
conducted:
APPROVAL OF MINUTES
The minutes were not available.
CLAIMS FOR PAYMENT
Claims for payment submitted by the City Controller's office were read by Metzger who stated they totaled
$384,851.44 and moved to approve,second by Chairperson Goodwin and the motion was carried on a
unanimous voice vote.
REQUESTS
A. Captain Melody Truitt said the Department of Traffic Safety had reviewed the request by the
Richmond Evening Optimist Club to conduct a parade May 16, 1998 which is to begin at 9:30
a.m.and is expected to involve 500 to 700 participants in the baseball program.She said the
parade would begin on North West 8th Street in front of Parkview Elementary School,travel
north to Peacock,then west to North West 13th Street and turn north into the ball park.She
said the Optimist Club had requested street closure by barricades at 8th and West Main, 8th and
Peacock and 8th at North West A,B and C Streets.In addition,she said,the club has asked for
an officer to provide a lead unit for the children and first shift officers have agreed to provide
an officer for this purpose.Metzger moved to approve,second by Chairperson Goodwin and
the motion was carried on a unanimous voice vote.
B. Captain Truitt brought before the Board a request for a reserved handicapped parking space
from Judith Musselman at 324 North 19th Street.She said she had reviewed the site and found
it meets the requirements as stated in the ordinance.Metzger moved to approve,second by
Chairperson Goodwin and the motion was carried on a unanimous voice vote.
A request by Bethel A.M.E. at 200 South 6th Street for three reserved handicapped parking
spaces for church attendees was also brought before the Board by Captain Truitt.She said she
did review the site with the idea in mind of how much taking three spaces would affect area
residents. She said she found a similar site on North 19th Street where a church had been
granted three spaces and all of those had been posted"Sunday only."She said she re-
contacted Bethel A.M.E. and asked if they would be satisfied with the"Sunday only"marking
for those three spaces and they were in complete agreement.She said they did request that
two of the spaces be in the 500 block of South B and the other on South 6th Street.Metzger
moved to approve,second by Chairperson Goodwin and the motion was carried on a
unanimous voice vote.
C. Assistant City Attorney Steve Rabe explained that the Board should be holding a public
hearing today on a Fire Department grievance request which is pursuant to the contract,
however,through a mutual agreement among the Fire Chief's administration,the union and
the Department of Law,it is being postponed for two weeks.He said this is to give both sides
time to prepare and further discuss the issue in hopes of reaching a resolution.
Board of Works Minutes Cont'd
May 7, 1998
Page 2
D. In answer to a question by Chairperson Goodwin,Rabe said the hearing would be held at a
regular Board of Works meeting.Metzger moved to schedule the grievance hearing for two
weeks from today which will be May 21,second by Chairperson Goodwin and the motion
was carried on a unanimous voice vote.
E. Fire Chief Mike Allen told the Board that the Fire Department had been asked again to
participate in the Reid Hospital Safari Saturday,June 6, 1998,at the Richmond Square Mall
from 10 a.m.to 2 p.m.He said Engines 3 and 4 would be participating with each serving a
two-hour tour of duty.He added that B.J. the fire pup would also be on hand to entertain the
children.Metzger moved to approve,second by Chairperson Goodwin and the motion was
carried on a unanimous voice vote.
F. Chief Allen also asked for the Board's approval of the maintenance agreement between the
City and A.R.M.S.Inc.,explaining that it is for all of the fire engines and the ladder truck.He
said the department used the service last year for two of its units and it proved to be extremely
beneficial.He stated that the agreement provides for the servicing to be done here in the City,
which cuts down the amount of time needed.He said the agreement,which states that it is not
to exceed$12,600,has been reviewed by Rabe and Mark Vonderhuevel,A.R.M.S.president,
and met their approval.
He said this agreement has been expanded from the one last year because it entailed only two
of the fire units.He said it was found to be extremely beneficial because of the specialized
and technical nature of all the vehicles.He said this company provides certified technicians
and brings a trailer outfitted with all the necessary equipment to do the job.He said they will
be operating out of the South 8th and I Street location.Metzger moved to approve,second by
Chairperson Goodwin and the motion was carried on a unanimous voice vote.
G. Speaking on behalf of the Petal&Stem Garden Club,Barbara Yuengert of 3491 Geraldine
Lane,stated that the club has had a plant sale since 1979 and was also involved in the
"Promenade In Bloom"project.She said the reason for the plant sale is to raise money for a
scholarship fund for students at Purdue University and Ball State University who are
interested in horticulture and landscape design.She said the club requests the use of the newly
developed area of the parking lot at 10th and East Main Street from 10 a.m.to 3 p.m.on May
15.Metzger moved to approve,second by Chairperson Goodwin and the motion was carried
on a unanimous voice vote.
5.AGREEMENT BETWEEN THE CITY AND BIRTH TO FIVE SERVICES
A. Margie Alexander,director of Birth To Five,in giving the background of the program
explained that in 1990 Richmond Community Schools(RCS)received a grant from the
Indiana Department of Education to provide developmentally appropriate pre-school services
and the original intent was always to subcontract those services to Birth To Five.She said the
project is now entering the 9th year of that contract which is still between the government of
Indiana Family Social Services Administration and RCS.
She said each year there is an agreement between RCS and the City to sub-contract those
services to the City,which,in turn,has an ancillary agreement with Birth To Five to provide
those services.She said the agreements essentially are the same from year to year,aside from
upgrading the dates.
Board of Works Minutes Cont'd
May 7, 1998
Page 3 •
Alexander said the contract is for$68,952 which is a portion of Birth To Five's overall
budget.She added that$2,500 of that is kept by RCS for indirect costs and an advance goes to
RCS at the beginning of the period and Birth To Five submits invoices to them.She said she
then prepares a claim that goes to the state and the payment is made directly to RCS and they
reimburse Birth To Five on a monthly basis.
Answering a question by Metzger,Alexander said Birth To Five services 513 children who
are enrolled in the Parents As Teachers program.However,she said,those are not all in the
City because the program is available to all children in Wayne County and 18 percent of
those children live outside the City.
Rabe explained further that the first agreement before the Board is between the City and RCS
and the second is an ancillary agreement between the City and Birth To Five.He said it does
provide that the grant funding received by the school is then passed through the City to pay
for the staff and administrative cost associated with Birth To Five.And,it also provides that
if the grant funding is terminated,the City is under no obligation to continue funding and
supporting the program.
Rabe said it provides that the employees are full time City employees and the City's
personnel policy does apply to them,however the one difference is that their continued
employment is subject to the receipt of the grant by RCS.Alexander said she will be
appearing before the RCS Board May 27,to get their approval and the grant is due in
Indianapolis on June 1.Metzger moved to approve both agreements,second by Chairperson
Goodwin and the motion was carried on a unanimous voice vote.
6.CHANGE ORDERS FOR THE UPTOWN REDEVELOPMENT PROJECT
A. City Engineer Bob Wiwi brought two change orders before the Board.The first,he said,is
Change Order No. 3,which involves the work being done at the Parking Garage.He
explained that it was found that an area has to be re-bricked at a cost of$925 and that was not
anticipated when it was first bid but there are sufficient funds to cover this work.He reminded
the Board that there are Department of Transportation funds involved in this project.Metzger
moved to approve,second by Chairperson Goodwin and the motion was carried on a
unanimous voice vote.
B. Change Order No.7,Wiwi said,relates to the work anticipated on 6th and 7th Streets when
they are converted to two-way streets as well as some additional work on 5th Street.He said
there were no bid items in the original contract for the removal of the stop bars and pavement
removal as well as putting down some new striping.He asked that bid item No. 132 be added
in the amount of$660 and bid item No. 133 be added in the amount of$385.
He said also,in looking at the 5th Street intersection,he is asking for an additional bid item
which is No. 134,explaining that while the intersection is under construction conduit for
future street lights is being laid beneath the intersection.He said this is being done by
Richmond Power&Light and the total amount for the underground wiring is$858.Wiwi said
the total amount for all these change orders is$1,930,which increases the cost of the project.
(U
Board of Works Minutes Cont'd
May 7, 1998
Page 4
Another project,which is separate from the uptown redevelopment project,Wiwi said,is
creating an added traffic problem.He said General Telephone,at the request of the City,in
anticipation of the new bridge,is laying new duct work at the intersections now rather than
come back this fall or next year and tearing up those intersections.In answer to a question by
Metzger,Wiwi said removing the old striping means it has to be burned off.Metzger moved
to approve the request,second by Chairperson Goodwin and the motion was carried on a
unanimous voice vote.
ADJOURNMENT
There being no further business,on a motion duly made,seconded and passed,and carried.on a unanimous
voice vote,the meeting was adjourned.
Robert Goodwin,Chairperson
ATTEST:
Norma Schroeder,City Clerk