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Home My Public Portal About04-23-1998 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND,INDIANA,APRIL 23,1998 The Board of Public Works and Safety of the City of Richmond,Indiana,met at 5 p.m.Thursday,April 23, 1998,in the Board of Works Room in the Municipal Building.Chairperson Robert Goodwin presided,with Robin Henry,Bruce Metzger and City Attorney Bob Bever in attendance.The following business was conducted: APPROVAL OF MINUTES No minutes were available. CLAIMS FOR PAYMENT Claims for payment submitted by the City Controller's office were read by Henry who stated they totaled $504,842.69 and moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. REQUESTS A. Police Chief Bill Shake,reading from a letter,addressed four different requests regarding the Memorial Service in honor of police officers who gave their lives.He asked for the Board's approval to hold the service Friday,May 15, 1998,beginning at noon,on the west side of the Municipal Building.He asked the Board to allow the blocking of the south drive to the Municipal Parking Lot and the west drive close to the memorial area.He also asked that they be allowed to erect a canopy in that area which is to be blocked off.And,finally,he asked that flags at the Freedom Fountain be flown at half staff on that day in honor of those officers. Metzger moved that all four requests be approved,second by Henry and the motion was carried on a unanimous voice vote. B. Captain Melody Truitt brought before the Board two requests for reserved handicapped spaces.The first was for Ethel Caudill at 204 North 20t.Henry moved to approve the request, second by Metzger and the motion was carried on a unanimous voice vote.The second was for Clifford Stevens at 207 North 5th Street.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. C. A request made by Eric Butler,chairperson of the 1998 Richmond Area Rose Festival,was read by Captain Truitt,who said the letter was in regard to the Moonlight Parade to be held June 13. She said it dealt with the temporary closing of several roadways.The parade,she said, will begin at 8:15 p.m. and the route will be National Road West to South West 18th Street.Roadways affected by the temporary closing will be Hub Etchison Parkway,South West First from South West F to South West G Street,and the G Street Bridge.Henry moved to approve the request,second by Metzger and the motion was carried on a unanimous voice vote. D. Captain Truitt also read a request from the Southside Neighborhood Association asking for the closing of South Q Street from South 5th Street to Oakland Avenue for a block party from 5 to 11 p.m. August 22.The request also included a noise variance from 6 to 9 p.m.Captain Truitt said she had recommended they contact residents in the area,which they did,and presented a petition bearing 40 names from adjacent property owners in favor of the closing. Henry moved to approve the closing of the streets and the noise variance,second by Metzger and the motion was carried on a unanimous voice vote. Board of Works Minutes Cont'd April 23, 1998 Page 2 E. A request made by the Richmond Basketball Club was read by Captain Truitt who said the group will be holding its sixth grade boys'regional basketball tournament Friday,April 24 and Saturday,April25t.She said the request is to allow parking in the restricted parking zone on South J Street and the north side of Hibberd School from 5 p.m.Friday to 7 p.m.Saturday. Chairperson Goodwin commented that the area is a loading zone for school buses so it won't be taking any parking off the street affecting the homeowners in the area.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. BID AWARDS A. Chairperson Goodwin recommended that the bid before the Board for 40 feet off the parcel of ground formerly occupied by the Medical Arts Building,which the Board had offered to sell at the appraised price,be rejected.He said the bid had been reviewed and it was decided that the remaining parcel would not be a saleable piece of property if it was broken up in that manner.He said the recommendation was to reject the bid and re-bid the parcel under a different set of state guidelines that are used when adequate bids are not received as a result of the first offer. Bever explained that to allow for the sale for less than the appraised price of$100,000,the Board can go back to the general statute on disposal of City property which has two conditions.He said the appraisal had been made and Council had approved the letting of bids. Now,he said,the Board can publish in the newspaper that it is taking bids for a period of time,starting on a certain date and continuing up to 60 days.He said as the bids come in they are open to the public immediately and those making bids can raise their own bids and that continues on a day to day basis up until the period the Board selects which cannot exceed 60 days. He said the statute has a little different language in that it is not the"lowest and most responsive"bid but the"highest and best"bid.He said the Board can also sell it for less than the appraised price because it has been offered once and did not sell it.He said there does need to be a clarification made about not paying any commission on the sale.Metzger asked if the Board had to leave the bidding open for the maximum of 60 days and Bever answered that that was not necessary,adding that if after 30 days the Board feels there have been enough bids it can cut off the bidding and take the highest and best bid. Metzger asked if the Board could designate what the property could be used for and Bever said it was possible to put in a condition such as"being consistent with other uses in the uptown area."He repeated that it should also be clarified that the City is not paying any commission.In answer to another question by Metzger,Bever said the Board could provide a warranty deed and title insurance to the buyer.Metzger moved to approve the rejection of the bid,second by Henry and the motion was carried on a unanimous voice vote. Metzger made the following motion: "To proceed under the general disposal statute and open it up for bids allowing it to be less than the appraised price starting May 1 and not to exceed 60 days;and that would include the conditions discussed and would be subject to the conditions talked about which include being consistent with the surrounding properties and any sale commissions would be paid by the buyer who would be awarded a warranty deed and title insurance,second by Henry and the motion was carried on a unanimous voice vote. Board of Works Minutes Cont'd April 23, 1998 Page 3 B. Chairperson Goodwin read a letter from Vicki Stevens,Purchasing Manager,addressing the award of the bid for abandoned and impounded vehicles.She recommended the bid be awarded to Stamper's Wrecker Service for$30,000 over a three-year period,with a charge of $8 per day storage cost per vehicle.He said the first figure is the amount the vendor will pay the City to be able to provide the impound lot and one third of that figure is paid yearly and is due June 1, 1998, 1999 and 2000.He said the second figure is the cost to the owner of the vehicle being impounded.Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. C. Reading a letter from Greg Stiens,assistant City Engineer and Director of Transportation, Chairperson Goodwin said he recommended the bid for the awning for the parking garage be awarded to Glassworks Inc.for$4,400 as the lowest,most responsive bidder.Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. BID OPENINGS A. Bids for the flooring tile for two of the fire stations were opened with Henry reading the first one made by Richmond Carpet for station No. 1 for$2,686.10 and station No. 6 for$723.01, neither of which included the furniture removal and replacement.Metzger read the bid made by Georgia Direct for both stations with no individual totals,noting that a bid had also been submitted for an additional area which was added March 18.Chairperson Goodwin said the bids would be taken under advisement. B. Two bids were received for the weed mowing contract with Chairperson Goodwin explaining they were for schedules B and C since the bids for schedule A had been awarded previously. Henry read the bid made by R &K Lawn Service which was for$60 an hour for both schedules.Metzger read the bid made by A&D Lawn Care and Snow Removal,stating that bids for both schedules B and C had itemized prices.Chairperson Goodwin said both bids would be reviewed and awarded at a special meeting at 8:30 a.m.Friday,April 24, 1998. C. Chairperson Goodwin explained that the cost of printing of the new issue of T.I.F.bonds earlier this year was$1,480.50,and it has come to the Board for final approval.He said it has been approved by Star Bank who handled the trust account,the controller's office and the planning department.Metzger moved to approve the expenditure,second by Henry and the motion was carried on a unanimous voice vote. ADJOURNMENT There being no further business,on a motion duly made,seconded and passed,and carried on a unanimous voice vote,the meeting was adjourned. Robert Goodwin,Chairperson ATTEST: Norma Schroeder,City Clerk