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HomeMy Public PortalAbout04-09-1998 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND,INDIANA,APRIL 9,1998 The Board of Public Works and Safety of the City of Richmond,Indiana,met at 5 p.m.Thursday,April 9, 1998,in the Board of Works Room in the Municipal Building.Chairperson Robert Goodwin presided,with Robin Henry,Bruce Metzger and Assistant City Attorney Steve Rabe in attendance.The following business was conducted: APPROVAL OF MINUTES The minutes of the April 2, 1998 meeting,were approved on a motion by Metzger,second by Henry and the motion was carried on a unanimous voice vote. CLAIMS FOR PAYMENT Claims for payment submitted by the City Controller's office were read by Henry who noted they totaled $751,545,58 and moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. OLD BUSINESS A. City Attorney Bob Bever explained to the Board what it needs to do to have the 120-foot right of way for the extension of Dana Parkway to Salisbury Road approved,saying it is in similar fashion as to what it did when the state hospital property was appraised.He said the City will actually hire the person to do the appraisal then submit an application with the Economic Development Commission for the actual payment.He said the EDC has money in its account which has been set aside to pay the appraiser.Bever said he sought a quote from Matt Nepote, who did the previous appraisal,to retain him to perform the appraisal for the right of way extension of Dana Parkway.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. BID OPENINGS A. Chairperson Goodwin announced that R&K Lawn Service submitted the only bid for the City's weed mowing contract and the Board would like to award that bid yet this evening.He said their bid was for Contract A in the amount of$40 an hour,adding that all their papers were in order.He said the Board would take the bid under advisement. . CONTRACTS A. Jan Hibner,director of Human Resources,explained that Board members have a letter of proposal which constitutes a contract with Clifton Gunderson LLC and the principal in that is Walt Kelly.She said she had sent out the request for proposals for the contract for salary administration to three different firms and had selected this one as the most responsible.She said it states that they intend to do the work required for a not to exceed price of$53,405, adding that the terms and conditions are attached in Exhibit A which specifies what they are asked to do. These conditions,she said,include implementing a salary administration program,developing a system for ongoing administration and maintenance,developing an employee evaluation process,bringing the job descriptions into compliance with the A.D.A. and the Fair Labor Standards Act,and compare the City's positions both internally and externally as well as training City personnel.Then,she said,they are to present their findings for recommendation to Common Council as Councilmembers meet for the Committee of the Whole budget workshop. Board of Works Minutes Cont'd April 9, 1998 Page 2 Hibner said that by July 1 they are to have done all these things for all the departments and their non-unionized employees,excluding Sanitary because the City has need for that information prior to the budget building process for 1999.She said the company is to complete the Sanitary District job descriptions by August 1.She recommended approval of the letter of intent and contract so the company could begin its work.Rabe said both he and City Controller Shelley Miller had gone over the contract and the changes they had suggested, which he said were to best protect the interests of the City,were incorporated by the company with no problem.Henry moved to approve the contract,second by Metzger and the motion was carried on a unanimous voice vote. REQUESTS A. Captain Melody Truitt said the Traffic Safety Division had received a request from the Rev. Mark Keely of the Reid Memorial Presbyterian Church requesting road closure at North 1 lth and A Streets from 8 a.m.to 2 p.m. August 30, 1998.She said the church is hosting a Festival of Faith outdoor worship service including a picnic and music festival.She said they asked that No Parking signs be posted,on the previous day,from North 11`h in the 100 block to north of the church. She said Keely had been asked to notify the affected neighbors and her department had agreed to provide the signs as requested,adding that she recommended approval.Chairperson Goodwin said the request granted previously for this event to take place at 10`h and East Main would be dropped if this request is approved.Rabe said the motion should include approval of a noise ordinance variance which would run from 10 a.m.to 1 p.m.when the music will be played.Henry moved to approve with the conditions outlined by Captain Truitt and the request for the noise ordinance between 10 a.m.and 1 p.m.,second by Chairperson goodwin and the motion was approved on a voice vote with Metzger abstaining. B. Captain Truitt brought before the Board a request by Bobby Farris for the partial closing of the 1000 block of South H on June 6, 1998,from noon to 6 p.m.,explaining that he will be hosting a graduation party for a family member. She said the request is to close South H Street running west to the alley that is in the 1000 block of South H Street,adding the alley will still be accessible.She said only one other resident will be affected and Farris has spoken to that resident which had no opposition.She said no noise ordinance variation will be needed since the only music he will have will be at his house.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. C. Fire Chief Mike Allen recommended to the Board the promotion of Michael Seal to Lieutenant,stating he had successfully served his probationary period.Metzger moved to approve the promotion effective April 10, 1998,second by Henry and the motion was carried on a unanimous voice vote D. Chief Allen also asked for Board approval for an addendum to the professional negotiation agreement between Richmond Professional Firefighters Inc.,Local 1408 of the International Association of Firefighters AFL-CIO and the City of Richmond.He explained that the contract which they are presently under stipulates that in order to be promoted to a lieutenant, the firefighter must achieve three state certifications which are no longer being offered because the state has adopted NFDA standards and so those requirements have changed. a Board of Works Minutes Cont'd April 9, 1998 Page 3 Chief Allen said he would also like to make a request for acceptance for the change to be reflected in this addendum so that they now meet Fire Officer 1 which is a National Fire Protection Association standard.The reason he said he is asking for this now is that there would be a possibility for some being eligible to be promoted because of the new standard but the old contract language says they have to achieve the other.Rabe said he and the Chief met with representatives of Local 1408 and they had agreed upon the language.Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. E. Chief Allen asked the Board's approval for the new lease agreement for the new copier for the Fire Department from Xerox.He explained that the Purchasing Director made the recommendation in November 1997 that when the lease agreement expired for the current copier that it be replaced with a new one.He said there is an increase in cost of approximately $43 per month,adding that the new copier has several additional functions,which will serve the department's current needs.Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. F. Chairperson Goodwin read a letter written by Gwen Schroeder,Community Development Chairperson of the Richmond/Wayne County Chamber of Commerce,explaining that the Richmond Rotary Club had completed an application for the Wayne County Adopt-A-Street project. She said the area requested is from 5th to 10th Streets on East Main Street,adding that the group had about 20 volunteers who were eager to participate.Chairperson Goodwin said the application had been checked to avoid any duplication or overlap into the areas already adopted.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. BID AWARDS A. After a brief recess of the meeting,during which the Board members conferred,Chairperson Goodwin announced the City's weed mowing contract would be awarded to R&K Mowing at a rate of$40 per hour.Metzger moved to approve the awarding of the bid,second by Henry and the motion was carried on a unanimous voice vote. UNFINISHED BUSINESS A. Chairperson Goodwin announced that the Board had reached no decision in its April 9 executive session thus making it necessary to call a second executive session which will be held at 9 a.m.Tuesday,April 14,in the Board of Works Room in the Municipal Building.He reminded the public that the purpose of the executive session is to discuss the evidence presented at the March 31, 1998,hearing of the Board of Works regarding Firefighter Tim Thomas and his continued status as an employee. ADJOURNMENT - There being no further business,on a motion duly made,seconded and passed,and carried on a unanimous voice vote,the meeting was adjourned. Robert Goodwin,Chairperson ATTEST: Norma Schroeder,City Clerk