HomeMy Public PortalAbout04-09-1998 BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND,INDIANA,APRIL 9,1998
The Board of Public Works and Safety of the City of Richmond,Indiana,met at 5 p.m.Thursday,April 9,
1998,in the Board of Works Room in the Municipal Building.Chairperson Robert Goodwin presided,with
Robin Henry,Bruce Metzger and Assistant City Attorney Steve Rabe in attendance.The following
business was conducted:
APPROVAL OF MINUTES
The minutes of the April 2, 1998 meeting,were approved on a motion by Metzger,second by Henry and
the motion was carried on a unanimous voice vote.
CLAIMS FOR PAYMENT
Claims for payment submitted by the City Controller's office were read by Henry who noted they totaled
$751,545,58 and moved to approve,second by Metzger and the motion was carried on a unanimous voice
vote.
OLD BUSINESS
A. City Attorney Bob Bever explained to the Board what it needs to do to have the 120-foot right
of way for the extension of Dana Parkway to Salisbury Road approved,saying it is in similar
fashion as to what it did when the state hospital property was appraised.He said the City will
actually hire the person to do the appraisal then submit an application with the Economic
Development Commission for the actual payment.He said the EDC has money in its account
which has been set aside to pay the appraiser.Bever said he sought a quote from Matt Nepote,
who did the previous appraisal,to retain him to perform the appraisal for the right of way
extension of Dana Parkway.Metzger moved to approve,second by Henry and the motion was
carried on a unanimous voice vote.
BID OPENINGS
A. Chairperson Goodwin announced that R&K Lawn Service submitted the only bid for the
City's weed mowing contract and the Board would like to award that bid yet this evening.He
said their bid was for Contract A in the amount of$40 an hour,adding that all their papers
were in order.He said the Board would take the bid under advisement.
. CONTRACTS
A. Jan Hibner,director of Human Resources,explained that Board members have a letter of
proposal which constitutes a contract with Clifton Gunderson LLC and the principal in that is
Walt Kelly.She said she had sent out the request for proposals for the contract for salary
administration to three different firms and had selected this one as the most responsible.She
said it states that they intend to do the work required for a not to exceed price of$53,405,
adding that the terms and conditions are attached in Exhibit A which specifies what they are
asked to do.
These conditions,she said,include implementing a salary administration program,developing
a system for ongoing administration and maintenance,developing an employee evaluation
process,bringing the job descriptions into compliance with the A.D.A. and the Fair Labor
Standards Act,and compare the City's positions both internally and externally as well as
training City personnel.Then,she said,they are to present their findings for recommendation
to Common Council as Councilmembers meet for the Committee of the Whole budget
workshop.
Board of Works Minutes Cont'd
April 9, 1998
Page 2
Hibner said that by July 1 they are to have done all these things for all the departments and
their non-unionized employees,excluding Sanitary because the City has need for that
information prior to the budget building process for 1999.She said the company is to
complete the Sanitary District job descriptions by August 1.She recommended approval of
the letter of intent and contract so the company could begin its work.Rabe said both he and
City Controller Shelley Miller had gone over the contract and the changes they had suggested,
which he said were to best protect the interests of the City,were incorporated by the company
with no problem.Henry moved to approve the contract,second by Metzger and the motion
was carried on a unanimous voice vote.
REQUESTS
A. Captain Melody Truitt said the Traffic Safety Division had received a request from the Rev.
Mark Keely of the Reid Memorial Presbyterian Church requesting road closure at North 1 lth
and A Streets from 8 a.m.to 2 p.m. August 30, 1998.She said the church is hosting a Festival
of Faith outdoor worship service including a picnic and music festival.She said they asked
that No Parking signs be posted,on the previous day,from North 11`h in the 100 block to
north of the church.
She said Keely had been asked to notify the affected neighbors and her department had agreed
to provide the signs as requested,adding that she recommended approval.Chairperson
Goodwin said the request granted previously for this event to take place at 10`h and East Main
would be dropped if this request is approved.Rabe said the motion should include approval of
a noise ordinance variance which would run from 10 a.m.to 1 p.m.when the music will be
played.Henry moved to approve with the conditions outlined by Captain Truitt and the
request for the noise ordinance between 10 a.m.and 1 p.m.,second by Chairperson goodwin
and the motion was approved on a voice vote with Metzger abstaining.
B. Captain Truitt brought before the Board a request by Bobby Farris for the partial closing of
the 1000 block of South H on June 6, 1998,from noon to 6 p.m.,explaining that he will be
hosting a graduation party for a family member. She said the request is to close South H
Street running west to the alley that is in the 1000 block of South H Street,adding the alley
will still be accessible.She said only one other resident will be affected and Farris has spoken
to that resident which had no opposition.She said no noise ordinance variation will be needed
since the only music he will have will be at his house.Metzger moved to approve,second by
Henry and the motion was carried on a unanimous voice vote.
C. Fire Chief Mike Allen recommended to the Board the promotion of Michael Seal to
Lieutenant,stating he had successfully served his probationary period.Metzger moved to
approve the promotion effective April 10, 1998,second by Henry and the motion was carried
on a unanimous voice vote
D. Chief Allen also asked for Board approval for an addendum to the professional negotiation
agreement between Richmond Professional Firefighters Inc.,Local 1408 of the International
Association of Firefighters AFL-CIO and the City of Richmond.He explained that the
contract which they are presently under stipulates that in order to be promoted to a lieutenant,
the firefighter must achieve three state certifications which are no longer being offered
because the state has adopted NFDA standards and so those requirements have changed.
a
Board of Works Minutes Cont'd
April 9, 1998
Page 3
Chief Allen said he would also like to make a request for acceptance for the change to be
reflected in this addendum so that they now meet Fire Officer 1 which is a National Fire
Protection Association standard.The reason he said he is asking for this now is that there
would be a possibility for some being eligible to be promoted because of the new standard but
the old contract language says they have to achieve the other.Rabe said he and the Chief met
with representatives of Local 1408 and they had agreed upon the language.Henry moved to
approve,second by Metzger and the motion was carried on a unanimous voice vote.
E. Chief Allen asked the Board's approval for the new lease agreement for the new copier for the
Fire Department from Xerox.He explained that the Purchasing Director made the
recommendation in November 1997 that when the lease agreement expired for the current
copier that it be replaced with a new one.He said there is an increase in cost of approximately
$43 per month,adding that the new copier has several additional functions,which will serve
the department's current needs.Henry moved to approve,second by Metzger and the motion
was carried on a unanimous voice vote.
F. Chairperson Goodwin read a letter written by Gwen Schroeder,Community Development
Chairperson of the Richmond/Wayne County Chamber of Commerce,explaining that the
Richmond Rotary Club had completed an application for the Wayne County Adopt-A-Street
project. She said the area requested is from 5th to 10th Streets on East Main Street,adding that
the group had about 20 volunteers who were eager to participate.Chairperson Goodwin said
the application had been checked to avoid any duplication or overlap into the areas already
adopted.Metzger moved to approve,second by Henry and the motion was carried on a
unanimous voice vote.
BID AWARDS
A. After a brief recess of the meeting,during which the Board members conferred,Chairperson
Goodwin announced the City's weed mowing contract would be awarded to R&K Mowing
at a rate of$40 per hour.Metzger moved to approve the awarding of the bid,second by Henry
and the motion was carried on a unanimous voice vote.
UNFINISHED BUSINESS
A. Chairperson Goodwin announced that the Board had reached no decision in its April 9
executive session thus making it necessary to call a second executive session which will be
held at 9 a.m.Tuesday,April 14,in the Board of Works Room in the Municipal Building.He
reminded the public that the purpose of the executive session is to discuss the evidence
presented at the March 31, 1998,hearing of the Board of Works regarding Firefighter Tim
Thomas and his continued status as an employee.
ADJOURNMENT -
There being no further business,on a motion duly made,seconded and passed,and carried on a unanimous
voice vote,the meeting was adjourned.
Robert Goodwin,Chairperson
ATTEST:
Norma Schroeder,City Clerk