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Home My Public Portal About04-02-1998 _ _ 6'7 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND,INDIANA,APRIL 2,1998 The Board of Public Works and Safety of the City of Richmond,Indiana,met at 5 p.m.Thursday,April 2, 1998,in the Board of Works Room in the Municipal Building. Chairperson Robert Goodwin presided,with Robin Henry,Bruce Metzger and Assistant City Attorney Steve Rabe in attendance.The following business was conducted: APPROVAL OF MINUTES The minutes of the March 26, 1998,meeting were approved on a motion by Henry,second by Metzger and the motion was carried on a unanimous voice vote. CLAIMS FOR PAYMENT Claims for payment submitted by the City Controller's office were read by Henry who noted they totaled $163,002.46 and moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. REQUESTS A. Fire Chief Mike Allen presented Distinguished Service Awards to Lt.Oscar Abner,Engineer Thomas Shook and Firefighter Thomas Hamlin for their actions March 22, 1998,in the rescue of two adult occupants who were trapped in a second story apartment in a house fire at 34 South 11`h Street. B. City Engineer Bob Wiwi brought before the Board a curb cut request at 817 and 825 Locust Drive,and recommended approval on the condition that storm sewer needs to be extended, adding that both curb cuts are being done by the same contractor.Metzger moved to approve subject to the conditions established by the Public Works and Engineering Department, second by Henry and the motion was carried on a unanimous voice vote. C. Chairperson Goodwin said the Adopt-A-Street request would be held over until next week. D. Captain Melody Truitt recommended approval of a request made by the Richmond High School Alumni Class of 1968 for a parade July 11, 1998.She said 23 to 50 cars are expected to participate and the Richmond Police Department has agreed to provide assistance in the form of a lead and follow car as well as at intersections. She said the one requirement is that each vehicle be marked in some fashion on the antenna as well as use headlights throughout the parade route,which will start at the school parking lot on Hub Etchison Blvd. ,run east on Main to 10th Street where participants will break off and proceed on their own to Middlefork Reservoir.Henry moved to approve subject to the conditions outlined by the Traffic Safety Division,second by Metzger and the motion was carried on a unanimous voice vote. E. Captain Truitt also stated that the Richmond Police Department recommended approval of the request made by Main Street Richmond to conduct a parade on April 18, 1998 to begin at 11 a.m. at the City Building,proceed east on Main from 5th to 10th Streets,cross Main and return west to 7th Street then go north to the City parking lot at North 7th and A Streets.She said the parade will require police assistance at each intersection to protect the parade participants as they cross streets. Board of Works Minutes Cont'd April 2, 1998 Page 2 Becky Ryan,promotions and events coordinator with Main Street Inc.,explained this is the sixth annual Teddy Bear Picnic and Parade with Main Street and Step Ahead jointly sponsoring the event.She said there will be some horses and llamas in the parade.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. F. Captain Truitt recommended approval of a request by Jerry Scalf to transfer the sign marking the reserved handicapped parking space from his old residence at 1222 Sheridan Street to 1022 Parry Street.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote.. G. Renee Oldham,director of Main Street Inc.,introduced Bob Meyers who has had a highly successful car show,Run To The Roses Car Cruise-In,which is in its second year.He said,in the past,some funds from the event have been donated to charity,adding that the main reason for wanting to move the event uptown is the enthusiasm of the community to get more people in the uptown area.He said he is hoping for a one-day event this year located between 9th and 11th street and North A to South A.He said last year the event brought about 220 cars to the Wayne County 4-H Fairgrounds and this year they are hoping to attract between 400 to 500 cars with the booking of the Van Dells,a 50s and 60s singing group,who will be entertaining on a portable stage.Oldham said she has sent a memo to all the businesses in the area and has had no concerns or questions voiced by any of those contacted. Captain Truitt said this event is scheduled to begin at 9 a.m. and end at 5 p.m.Saturday,June 13,and the affected streets will be closed from approximately 8 a.m.to 6 p.m.These streets include the 900 block of East Main;the 1000 block of East Main;the first block of North 10th; the first block of South 10th; the 900 block South Service Alley(west end);the 900 block North Service Alley(west end);the 1000 block of South Service Alley(west end);the 1000 block North Service Alley(east end);and the west entrance to the Clarion-Leland lot.In addition,she said the 900 and 1000 blocks of East Main and the first blocks of North and South 10th will be posted"No Parking"for the event. She recommended approval.Metzger so moved,second by Henry and the motion was carried on a unanimous voice vote. H. Chairperson Goodwin read a written request made by the Rev.Brian J. Sinclair on behalf of the Richmond Area Ministerial Association for the use of the front of the City Building adjacent to 5th Street for the City Wide Prayer Gathering from noon to 1 p.m.Thursday,May 7.He said this date is in conjunction with the National Day of Prayer.The request also included the use of a public address system and an extension cord for musical accompaniment.Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. CONTRACTS A. Steve Rabe explained that this inter-local agreement before the Board is for the shared use of the governmental accounting system between the City and County.He said the City,through the Finance Department,has been negotiating with the County to jointly purchase the system which will be computerized and will require a server to be housed in the County building but shared by the City.He said this will reduce the cost for both entities who are contemplating entering into agreement with Systems Consultants Inc.of St.Louis,Mo.Deputy Controller Ann Cottongim said the County Commissioners have seen a draft of the agreement and it will be before them Monday for approval.Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. Board of Works Minutes Cont'd April 2, 1998 -, Page 3 -� CHANGE ORDERS A. Wiwi brought two change orders before the Board,explaining that the first change order is in regard to contractual concrete work which is ongoing.He explained as this project has evolved it has been determined there is a need for some additional work which includes the Charles House at Glen Miller Park at a cost of $1,676,some additional handicap ramps at 4th Street and East Main in the amount of$5,500;two additional ramps at Test Middle School at a cost of$2,200;and some additional work near the parking garage for handicap accessibility and widening the existing sidewalk which amounts to$4,090.The total amount is$13,046,he said,adding that many of these items are based on competitive bidding items that were bid on the original contract.He recommended approval of the change order stating the changes are well within the 20 percent allowance within the contract.Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. B. The second change order,he said,is for the uptown redevelopment landscaping,explaining that when the Board opened bids on this project they were found to be significantly lower than the estimated cost of the project.He said there was one aspect within that work that was felt would enhance the work and that was putting in additional ground cover.This change order,Wiwi said,involves the change from 4,010 plants to 16,040,amounting to$12,030. Wiwi added that this is the bid the contractor originally made on the project and is within the budget.He said this change will place plants one foot apart rather than two foot,making a quicker closure for the ground cover.He said the ground cover is Day Lilies and the work is scheduled to begin on this May 1.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. ADJOURNMENT There being no further business,on a motion duly made,seconded and passed,and carried on a unanimous voice vote,the meeting was adjourned. Robert Goodwin,Chairperson ATTEST: Norma Schroeder,City Clerk