HomeMy Public PortalAbout03-05-1998 q9
BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND,INDIANA,MARCH 5,1998
The Board of Public Works and Safety of the City of Richmond,Indiana,met at 5 p.m.Thursday,March 5,
1998,in the Municipal Building in said City. Chairperson Bob Goodwin presided,with Bruce Metzger,
Robin Henry and Assistant City Attorney Steve Rabe in attendance. The following business was had to-wit:
APPROVAL OF MINUTES
The minutes of the February 26, 1998 meeting were approved on a motion by Metzger,second by Henry
and the motion was carded on a unanimous voice vote.
CLAIMS FOR PAYMENT
Chairperson Goodwin announced there were no claims for payment because of a computer shutdown.
REQUESTS
A.City Controller Shelley Miller explained that the travel policy for City employees outlines the
mileage rate among other things and the Master Card expense policy states the guidelines on
acceptable expenses to ensure that all purchases have authorization.Metzger moved to approve
both policies,second by Henry and the motion was carried on a unanimous voice vote.
B.Fire Chief Mike Allen recommended Engineers John Pierce and Kevin Nicholson be removed
from their probationary status having successfully received state certification in the master
category of driver/operator.Henry so moved,second by Metzger and the motion was carried an a
unanimous voice vote.
C.Chairperson Goodwin asked for approval of a curb cut at 71 Glen Miller Parkway,stating the
Board members had copies of the blueprint in their packets.He said the request had passed
through all the required City departments and recommended approval.Henry moved to approve,
second by Metzger and the motion was carried on a unanimous voice vote.
CHANGE ORDER
A.Chairperson Goodwin explained that by virtue of being on the Board he deals with the City
Building contracts and stated the two contracts have been approved to date for electrical work.
One is for new dedicated electrical receptacles for$3,425 and another is for electrical panels for
$4,785.He said after looking at those two bids which were approved,it was determined that with
minor modifications the City could have additional capacity for the next 10 to 15 years.
Chairperson Goodwin said by combining the two contracts and adding 20 percent to them,and
having the contractor that received the original two awards do the work,it would add a 200 amp
box at either and of the building with 48 circuits and the dedicated lines necessary for the
protection of the computer network.It would also include beefing up what is called the ground
wires,he said,as well as a neutral wire increasing the size.Chairperson Goodwin said by
modifying the contract in this way it would increase the amount by$1,642.Metzger moved to
approve,second by Henry and the motion was carried on a unanimous voice vote.
B.City Engineer Bob Wiwi brought before the Board Change Order No.5 for the uptown
streetscape project.He explained this is in regard to the memorial monument which was moved
Board of Works Minutes Cont'd
March 5, 1998
Page 2
to the west side of Fifth Street,noting that in order to enhance the visual appearance it is
recommended a brick veneer be placed on the brace to help keep the monument in place and also
to beautify the area around the monument ad a cost of$1,713.80.Henry moved to approve,second
by Metzger and the motion was carried on a unanimous voice vote.
BID OPENINGS
A.Henry opened and read the one bid received for the carpeting of the inspections office which
was made by Newport Carpet and Appliance of Fountain City for$773.Chairperson Goodwin said
the bid would be reviewed by the inspections department and Purchasing Manager Vicki Stevens
and would be taken under advisement.
B.Metzger opened and read the one bid received for gutters for the Roseview Transit building
made by Joe's Gutter Service Inc.for$850.Chairperson Goodwin said that bid would be reviewed
by the Engineering Department and Purchasing Manager Vicki Stevens and would also be taken
under advisement.
C.Two bids were received for the landscaping for the uptown redevelopment project.Henry
• opened and read the bid by A.Brown and Sons Nursery Inc.from Phillipsburg,Ohio,saying the
total bid was for$86,529.20.She said there was also an alternate which would decrease the base
bid by$7,401.Metzger read the bid by Prograin Inc.of New Castle$97,019.83,with a voluntary
alternate of$82,561.53.Chairperson Goodwin read the bid by Brower's Gear Nurseries stating that
the total base bid was$169,953.39 with an alternate that would decrease the base bid by
$29,071.86.He said all three bids would be taken under advisement and Wiwi said they would
anticipate awarding them at the next Board of Works meeting on March 12.
D.Chairperson Goodwin stated that two bids were received for a fire truck.He read the bid by
Pierce Manufacturing Co.for a triple combination pumper for$191,960,noting there were
alternatives to that bid.Henry read the bid made by El stating the figure for item A was 187,441;
Item B for additional equipment for$24,597.33;and Item C for optional tools for$475.
Chairperson Goodwin said the bids would be taken under advisement.
ADJOURNMENT
There being no further business,on a motion duly made seconded and passed and carried on a unanimous
voice vote,the meeting was adjourned.
Robert Goodwin,Chairperson
ATTEST:
Norma Schroeder,Clerk