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HomeMy Public PortalAbout01-15-1998 3 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND,INDIANA,JANUARY 15,1998 The Board of Public Works and Safety of the City of Richmond,Indiana,met at 5 p.m.Thursday,January 15, 1998,in the Municipal Building in said City. Chairperson Bob Goodwin presided,with Bruce Metzger. Robin Henry and Assistant City Attorney Steve Rabe in attendance. The following business was had to-wit: ELECTION OF OFFICERS Henry moved to nominate Bob Goodwin as Chairperson.second by Metzger and the motion was an a unanimous voice vote. Metzger moved to nominate Henry as Vice Chairperson,second by Chairperson Goodwin and the motion was carried on a unanimous voice vote. APPROVAL OF MINUTES The minutes of the January 8, 1997 meeting were approved on a motion by Metzger,second by Chairperson Goodwin and carried on a unanimous voice vote. CLAIMS FOR PAYMENT Henry reported claims totaling$180.237.40 and moved to approve,second by Metzger and the motion was carried led on a unanimous voice vote. REQUESTS A.Police Chief Bill Shake requested approval of the Board for an unpaid leave of absence for Investigator Jon Carrico with the Richmond Police Department to enable him to participate in a police training mission to Bosnia.The Chief said if this request is granted,Carrico will be under contract to the State Department who is under the contract to the United Nations which is providing a service to the people of Bosnia.He said Carrico would leave around the and of January to travel to Bosnia where he will monitor and train police officers in their activities there. Chief Shake said Carrico will be under a one year contract with the State Department and his last official date of pay after an approved leave time and vacation time is included will be approximately March 19, 1998.He said the leave time will begin from that time and end in March 1999.He said the Mayor has approved this request and it has been researched by the Law Department and found to be permissable.Answering questions posed by both Metzger and Chairperson Goodwin,Chief Shake said he will have the option of hiring an officer to fill the vacancy created by Carrico leaving and he anticipates some retirements about the time Carrico would come back if he chooses to do so.Metzger moved to approve expressing his good wishes, second by Henry and the motion was carried on a unanimous voice vote. B.Chairperson Goodwin read a letter written by Claudia Vomauf,the Wayne County voter registration deputy,requesting the use of the City building as a polling site in 1998 for both the primary and general elections.He said the City would provide all the amenities such as tables and chairs to be used on those days.He said Tuesday,May 5 is the date for the primary and Tuesday, November 3 is the date for the general,adding that these are included this year as holidays for City employees.Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote Board of Works Minutes Cont'd January 15, 1998 Page 2 C.Assistant City Attorney Steve Rabe brought before the Board a request to authorize Chairperson Goodwin to sign a release of a real estate mortgage on behalf of the Board.He explained that in 1988 a real estate mortgage was issued by Carolyn Tate to the City through the Board of Works. He said at that point there were some problems with the inspections of the two properties owned by the Tates on South 1lth and on Sheridan Street He said as a guarantee of certain repairs that were required at that time rather than issue a bond or put up the money,the Tates issued a mortgage and granted the City the mortgage interest Now,Rabe said,he has received a request to release the mortgage because a real estate sale is pending the release. He said City Inspector Wayne Jackson has both properties and reported they are up to code and whatever repairs needed to be made have been done and the we safe and up to code. Rabe said Jackson recommended the release of the mortgage.Metzger so moved.second by Henry and the motion was carried an a unanimous voice vote. D.Captain Melody Truitt of the Traffic Safety Division she had received requests for signage from a business located on South A Street between the now South 37th Street and Garwood Road. She said the first request is for the placement of a'Slow Curve'sign at the driveway entrance to the Girl Scout office. She said because of the dangerous nature of that curve in inciement weather she feels the sign is warranted,adding that there have been two accidents there recently. The other request,she said,is for 30 m.p.h.signage because there are insufficient speed limit signs for the east/west traffic on South A Street. She said her department has investigated the area and determined these things are needed and warranted for the safety of the drivers.Metzger moved to approve,second by Henry and the motion was carded on a unanimous voice vote. E.Captain Truitt also recommended the approval of a request by Betty Jean Boldrey for a reserved hand parking space at her residence at 2108 Glen Court.She said the request had been reviewed and it has been determined it meets the requirements.Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. F.Another request brought before the Board by Captain Truitt was for signage in the 1000 block of East Main Street which. she said,is directly in front of Richmond Civic Theatre on the south side of East Main Street and in front of the City parking lot on the north side of East Main Street. She explained that both areas have been cut out slightly and are not the full length of a vehicle, adding that originally these were designed by the contractors for temporary stopping of vehicles for passenger pick up and drop off for the theatre and other area businesses in that block. Captain Truitt said neither of those spaces have any signs posted to indicate their purpose and they are now being used for routine parking which poses a problem because they are not a full vehicle length.She requested the Board approve signage designating passenger loading and unloading only in both those spaces which are east of 10th Street.Henry so moved,second by Metzger and the motion was carried on a unanimous voice vote. Board of Works Minutes Cont'd January 15, 1998 Page 3 BID AWARDS A.Lori Casterton,the City's grants administrator,reported to the Board that the City is prepared to award the bid to Liz Gibson and Associates of Indianapolis to do the Housing Needs Assessment at a cost of$25,635.She said when the assessment is complete it will determine d the City needs more low to moderate income housing,more senior housing or more higher income housing.In answer to a question by Chairperson Goodwin about the financing. Casterton said the City received a grant from the Indiana Housing Finance Authority for$33,000 which more than covers the cost.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. B.City Engineer Bob Wiwi said he had received seven quotes which were opened on December 13, 1997 for curb and gutter work on South 31st Street and work on the cul-de-sac on South 28th Street. He said the low quote for South 31st Street had been received from Butler Excavating and was for $2,775.He said the low quote for the cul-de-sac work was from Potter Excavating for$8.611.25.He said both have done work for the City in the past and both have experienced personnel,adding that both were under the estimate.He recommeded approval of the request.Metzger so moved,second by Henry and the motion was carried on a unanimous voice vote. CHANGE ORDER A.Wiwi introduced Change Order No. 1 for the parking garage,explaining that some alternates had been analyzed in the original bid made by NRS,the company doing the renovation of the parking garage.He said based upon that analysis and the additional funding received to renovate the waiting area which is a Department of Transportation grant.he recommended the Board approve the change order.Wiwi said the total of the two alternates put back in the contract is$16,700,adding that he had discussed this with City Controller Shelley Miller and the funds are available to do the work.Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. BID OPENING A.Chairperson Goodwin stated that only one bid had been received for the electrical work to be done in the City building and that is from Cummins Electric for$4,785.Wiwi and Kathy Keller of the Engineering Department reviewed the bid during a brief recess of the Board and returned with a recommendation of approval.Henry so moved,second by Metzger and the motion was carried on a unanimous voice vote. ADJOURNMENT There being no further business,on a motion duty made seconded and passed and carried on a unanimous voice vote,the meeting was adjourned. Robert Goodwin,Chairperson ATTEST: Norma Schroeder.Clerk