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HomeMy Public PortalAbout12-11-1997 /)/ BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND,INDIANA,DECEMBER 11,1997 The Board of Public Works and Safety of the City of Richmond,Indiana,met at 5 p.m.Thursday, December 1 1,1997,in the Municipal Building in said City. Chairperson Bob Goodwin presided,with Robin Henry,Bruce Metzger and Assistant City Attorney Steve Rabe in attendance. The following business was had to-wit: APPROVAL OF MINUTES The minutes of the December 4 meeting were approved on a motion by Metzger,second by Henry carried on a unanimous voice vote. CLAIMS FOR PAYMENT Claims for payment submitted by the City Controller's office were read by Henry who noted they totaled $150,150.22 and moved to approve,second by Metzger and the motion was carried on unanimous voice vote. REQUESTS A.Captain John Farmer recommended approval of the handicapped parking space requests made by Pat Tucker at 429 South West 3rd Street and Heather Nicole Harmon at 421/2 South 19th Street.Henry so moved,second by Metzger and the motion was carried on a unanimous voice vote. B.Captain Farmer said the Traffic Safety Division,after reviewing the speed limits in the northwest area annexed into the City last year,determined that they be set as follows: Salisbury Road North from Northwest L Street to 1-70(north City limits) at 40 m.p.h.;Round Barn Road from Crowe Road to 1-70(north City limits) at 45 m.p.h.;Gear Jackson Road from Salisbury Road to Round Barn Road(west City limits) at 40 m.p.h.;and Crowe Road from Salisbury Road to Round Barn Road at 40 m.p.h.Captain Farmer said without any action of the City the speed limits in the area would automatically be set at the urban speed limit of 30 m.p.h. and in its review the Traffic Safety Division felt that would be too restrictive.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. C. Captain Fanner said the Traffic Safety Division had also reviewed the speed limits in the southeast area annexed into the City last year and made the following recommendations:Hodgin Road from South 37th Street east to Industrial Parkway be restricted as follows:No semi truck traffic,which would match the current restrictions on South L Street and on Hodgin Road from Henley Road to South 37th Street.In conjunction with those recommendations,it was also recommended that the speed limit on Hodgin Road from South 37th Street east to Garwood Road be set at 30 m.p.h. and from Garwood Road east to Industrial Parkway be set at 40 m.p.h.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. Another recommendation,he said,was that the speed limit on South 37th Street from Backmeyer Road south to Hodgin Road be set at 40 m.p.h.He said the reasoning behind that was that with the population density of the area and the condition of the roadway the higher speed limit can easily be accommodated.Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. 3 Board of Works Minutes Cont'd December 11, 1997 Page 2 D.City Engineer Bob Wiwi presented Change Order No. 1 for the traffic signals in the uptown redevelopment project,explaining what the items are which are going to need to be changed.He said after the project got under construction it was found the fixtures for the signals themselves, plus the arms,needed to be adjusted to meet site conditions.He explained that in Item No.23 the total proposed amount is$3,300 with a lump sum amount which the contractor and the City discussed.He said Items No.5 and 6 are deducts,so they are adding Items 7 and 8 to replace them, which are changes in the length of the cantilever arms which hold the traffic signals.He said the net amount with the deducts and the adds is a total amount of$6,474.67.Wiwi said he had discussed this with the City Controller Shelley Miller and the funds are available to make those adjustments.Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. E.Captain Farmer brought before the Board a request made by Terry Riester,principal of C.R. Richardson Elementary School,to temporarily allow parking on the south curb of J Street which is adjacent to the School from 6 to 9:30 p.m.Tuesday,December 16.He said that is the scheduled time for the school's Christmas program.Chairperson Goodwin commented that the no parking in that area is to allow the loading and unloading of the school buses.Henry moved to approve the request,second by Metzger and the motion was carried on a unanimous voice vote. F.Captain Farmer also brought a request from Whisenhunt Construction Company for a temporary closing of Sailor Street during the remodeling of the Second National Bank Trust building for the new offices. He said there is a safety concern with cars exiting and scaffolding limiting the sight of those coming out of the alley.Captain Farmer recommended closing Sailor Street from North 9th to North 8th Street.He also stated that First Bank had asked that a sign be placed in the north/south alley for its customers.The closing would be from 8 a.m.Friday,December 12 through 5 p.m. Friday,December 19.Bruce moved to approve,second by Henry and the motion was carried on a unanimous voice vote. G.City Engineer Bob Wiwi asked that the Board accept a new roadway,North West 0,which is off North West 11th Street near Tech Fab.He said the present owner is Industries Inc.which is a section of the Richmond/Wayne County Chamber of Commerce and they have taken steps to improve the street to meet current standards.He added that the contractor has completed that work and he and Chairperson Goodwin have been to the site and reviewed it and recommend the Board accept this short street into the City's street system.Chairperson Goodwin asked Wiwi if that included the naming of the roadway,and Wiwi answered that it would be called North West 0, depending upon the desires of the Mayor since he is the one who officially names streets. Chairperson Goodwin said he thinks it would be alright to bring it in as North West 0 Street and if a change is requested it could be brought back before the Board at a later date.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. H.Chairperson Goodwin said he had a request by the Logos Student Council which consists of students in grades 6 through 8,to use the parking garage Saturday,December 13,for fundraising by selling McDonald food cards.He said that request had received the approval of Clerk Norma Schroeder whose office is in charge of the off-street parking.Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. 9\1\ Board of Works Minutes Cont'd December 11, 1997 Page 3 I.Fire Chief Mike Allen asked the Board's approval of the hiring of Jamey Neeley as a probationary firefighter effective December 15.He commented that this would bring the Fire Department to the present authorized manpower level of full strength.Henry moved to approve, second by Metzger and the motion was carried on a unanimous voice vote. J.Bobby Sams,who introduced himself as president of the Premier Development Corporation which is the owner and builder of the Knollenberg's Mall,asked the Board to consider removing the utility she is which is located in the abandoned alley between Top Drawer Antiques and the new Knollenberg's Mall.He said the alley is approximately 8 feet wide and 40 to 42 feet long and his corporation would like to use it for a mall entrance.The shed,Sams said,is used for storage of items by the Richmond Parks Department. Sams provided the Board with a drawing showing the new access,stating that all of it will meet state and local guidelines as far as codes are concerned.He further stated that due to the six of the first floor of the Knollenberg building,the state would like to see an additional handicap access, adding to the two it already has.He said the state would like to see that placed on the South 8th Street side. Sams said his corporation has a contract with Jade Palace which includes an option to use their entrance but it would prefer to use the alley for handicap accessibility.Chairperson Goodwin said he had had some conversation with Sams prior to this meeting but he had not talked with Stan Lambert,superintendent of Parks and Recreation.He said he would prefer to handle this request at the next meeting after all the plans had been reviewed. BIDS A.Bids were opened for the removal of asphalt roofing and asbestos at residences at 2115 and 2201 Chester Boulevard for the purpose of ultimately removing those structures as the City prepares the way for the Industrial Parkway to go through.Henry read the bid by Solutions of Richmond for$3,150 for asphalt roof removal and nothing quoted for asbestos abatement;Metzger read the bid by Specialty System of Ohio Construction Inc.for$3,350 for the asbestos with no bid for the asphalt:Henry read the bid by Hopkins Home Improvement of Richmond for$2,604.46; Metzger read the bid by Air Management Techniques of Muncie for$2,600 for the asbestos and $4,800 for the asphalt roof removal;and Henry read the bid by Environment Assurance Co.Inc. for$3,250 for the asphalt and$4,800 for the asbestos.Chairperson Goodwin gave the bids to Wiwi for review and asked him to come back with a recommendation before the end of the meeting. B.Bids received and opened for the carpeting in the Police Department weight room were read and included the bid by Richmond Carpet for 748.34 read by Henry;Kyle's Carpet Brokers for $739.90 read by Metzger;and Georgia Direct for$90 for take up,$240 to install new,$976 for Carpet Challenger,$1,278.72 for carpet clean step true grip,and$75 for a new coat base installed, read by Chairperson Goodwin.All the bids were handed to Chief Shake to review and bring back to the next meeting. Board of Works Minutes Cont'd December 11, 1997 Page 4 C.One bid for doing a housing needs assessment,for which Chairperson Goodwin said the state had provided a grant for more than$30,000,was read by Henry who said it was submitted by Liz Gibson and Associates of Indianapolis. She said it was quite detailed as far as hourly rates. Chairperson Goodwin said the bid would be given to Lori Casserton,the City's grants administrator,to look through to see if it would comply with the amount stated in the grant. D.Bids for work at South 31st Street for a catch basin and on South 28th Street for a cul-de-sac were opened and read.Chairperson Goodwin read the bid made by Potter Construction for $6,822.75 for the cul-de-sac on South 28th Street;Henry read the bid by Bowlin Construction of Losantville for$11,644,also for the cul-de-sac and one for$3,415 for South 31st Street; Chairperson Goodwin read a bid made by Butler Excavating for$10,792 for South 28th Street and a bid made by Cole Construction Specialties for$17,361 for South 28th Street;Metzger read a bid made by Butler Excavating for$2,775 for South 31st Street,and a bid made by Crowe Construction Specialties for$7,307 for South 31st Street. Chairperson Goodwin said the bids would be turned over to Wiwi who would review them,along with Vicki Stevens,the purchasing manager,and bring them back to the next meeting. E. Only one bid was received for the electrical work in engineering,public works and purchasing and that was made by Cummins Electric and read by Chairperson Goodwin who said the amount was for$2,750 for public works and engineering and$675 for purchasing. CONTRACTS A.Prior to an explanation of the Gateway Medical Resource Alliance contract given by Jan Hibner, director of human resources,Assistant City Attorney Steve Rabe distributed a suggested change which would completely replace a section of the contract.He said the City would prefer a one-year contract whereas their standard contract calls for a three-year and it guarantees their rates would remain the same for three years should the City choose to renew. Hibner explained this is a preferred provider organization operated by the Nasser,Smith and Pinkerton Cardiology group which provides for a cost saving measure for the City employees and dependents who are covered under the City's health plan.It states the City would pay all of the costs for belonging to this network and that figures out to$3,600 per year.She said it also includes another bonus for the employees whereas it will pay 100 percent of their costs for those provided services with no deductible and no co-pay provided they go to the Gateway Network which covers a wide range of people.She said several of the Internists and those with the Heart Center with offices in Indianapolis belong to the group. Hibner said the overall impact of this is that for$3,600 a year in access fees which the City will pay, the employees and the City can potentially receive sizeable savings to the health plan.Metzger stated that this is merely an access fee,and if someone actually requires medical service from this group the there is a schedule of fees,and Hibner concurred. Giving an example,she said the case rate for an angioplasty is$14,000 and the average cost unbundled is$21,000 which is a 31 percent savings.She added that the case rate includes physicians as well as the hospital facility.Henry moved to approve the contract as amended,second by Metzger and the motion was carried on a unanimous voice vote. Board of Works Minutes Cont'd December 11, 1997 Page 5 B.Chief Shake asked the Board to approve the police training contract with the South Bend Police Academy through which the local department pays a one time fee for the training of the Richmond Police officers at no cost.Chief Shake said this has been done in the past and used extensively for traffic investigation,adding that it represents multiple savings throughout the year.Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. NEW BUSINESS A.Chairperson Goodwin suggested changing two meeting dates,moving the Christmas Day meeting to 5 p.m.Tuesday,December 23,and the New Year's Day meeting to 5 p.m.Tuesday,December 30. Metzger moved to approve,second by Henry and the motion was carried on a unanimous voice vote. B.Returning to the room with his recommendation for the awarding of the bid for the asphalt roofing and asbestos,Wiwi stated that he had reviewed the quotes by all five companies.He said he had chosen the low quote from Air Management Systems of Muncie for$1,000 for the home at 2115 and $1,600 for the home at 2201.He said the low quote for the roofing came from two contractors,noting that Solutions in Richmond had bid$1,200 for the home at 2115 and Hopkins Home Improvements had bid$1,315.25.He asked the Board to approve the quotes subject to the funds being available to do the work.Metzger so moved,second by Henry and the motion was carried on a unanimous voice vote. ADJOURNMENT There being no further business, on a motion duly made seconded and passed and carried on a unanimous voice vote,the meeting was adjourned. Robert Goodwin,Chairperson ATTEST: Norma Schroeder,Clerk