HomeMy Public PortalAbout12-04-1997 BOARD OF PUBLIC WORKS AND SAFFTY OF THP
CITY OF RICHMOND,INDIANA,DECEMBER 4,1997
The Board of Public Works and Safety of the City of Richmond,Indiana,met at 5 p.m.Thursday,
December 4, 1997,in the Municipal Building in said City. Chairperson Bob Goodwin presided,with Robin
Henry,Bruce Metzger and Assistant City Attorney Steve Rabe in attendance. The following business was
had to-wit:
APPROVAL OF MINUTES
The minutes of the November 20, 1997 meeting were approved on a motion by Henry,second by
Chairperson Goodwin who explained that Metzger was out of town and did not attend that meeting,and the
motion was carried on a unanimous voice vote. The minutes of the November 26, 1997 meeting were
approved on a motion by Henry,second by Metzger and the motion was carried an a unanimous voice vote.
CLAIMS FOR PAYMENT
Claims for payment submitted by the City Controller's office were read by Henry who noted they totaled
$553,622.91 and moved to approve,second by Metzger and the motion was carried on a unanimous voice
vote.
BID OPENINGS
A.Bids were opened for the data lines for Roseview Transit with Henry reading the bid by Melling
Electric for$390;Metzger read the bid by Cummins Electric which was$595 and he commented
there was no certificate of insurance accompanying that bid;and Henry also read the bid by Hill
Electric for$776.Chairperson Goodwin handed the three bids to City Engineer Bob Wiwi for
review,noting that he would return with his recommendation before the end of the meeting.
B.Bids for the contract for gasoline/fuels for the City of Richmond in 1998 were received by
Warfield Oil and Harvestland Co-Op.Henry read the bid by Warfield Oil stating it had numerous
bids for several types of fuel;Metzger read the bid by Harvestland Co-Op,making the same
comments about numerous bids for gasoline,diesel and fuel oil.Chairperson Goodwin said both
bids would be turned Over to the transportation and purchasing departments for review.
AWARD BIDS
C. Chairperson Goodwin read a letter from Deputy Controller Ann Cottongim stating that bids had
been opened October 30 for the financial management software and hardware which will be
purchased jointly by the City of Richmond and Wayne County.Cottongim said the bids had been
reviewed by City Controller Shelley Miller,Nick Fankhouser,the county information systems
director,and herself,and it was determined that Systems Consultants Inc.will best provide an
accounting system that will serve both the City and County needs.She recommended the Board
award the bid to them contingent upon the approval of the Wayne County Commissioners.
Chairperson Goodwin said the total proposed cost for outlying products and services including five
years of support is$256,061 with the exact amounts per governmental entity to be determined by
the inter local agreement to be presented to the Board for approval at a later date.
Metzger moved to approve the awarding of the bid subject to the approval of the Commissioners
and also subject to the interlocal agreement between the City and the County as to the allocation
costs,second by Henry and the motion was carried on a unanimous voice vote.
021
Board of Works Minutes Cont'd
December 4, 1997
Page 2
CONTRACT
A.City Engineer Bob Wiwi explained that an October 23 of this year this Board sent a draft
agreement to the Indiana State Department of Transportation in regard to the construction
engineering services on the Industries Road project.He said the state has reviewed the agreement
and stated they concur with it and will sign it.
Wiwi said the agreement is for the construction inspection with SIECO,Inc.,a private consultant
out of Columbus,and it states all of the services that will be provided by that company.Wiwi said
the agreement was reviewed by Rabe prior to it being sent to the state and therefore recommended
its approval by the Board.Metzger moved to approve the agreement with SIECO,Inc.,second by
Henry and the motion was carried on a unanimous voice vote.
MISCELLANEOUS BUSINESS
A.Wiwi said he had reviewed the quotes submitted by the three local firms for the data lines for
Roseview Transit and recommended the bid for the project be awarded to Melling Electric which
had was carried on a unanimous voice vote.
ADJOURNMENT
There being no further business,on a motion duly made seconded and passed and carried on a unanimous
voice vote,the meeting was adjourned.
Robert Goodwin,Chairperson
ATTEST:
Myra Miller,Deputy Clerk