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HomeMy Public PortalAbout11-20-1997 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND,INDIANA,NOVEMBER 20,1997 The Board of Public Works and Safety of the City of Richmond,Indiana,met at 5 p.m.Thursday, November 20, 1997,in the Municipal Building in said City. Chairperson Bob Goodwin presided,with Robin Henry and Assistant City Attorney Steve Rabe in attendance. Bruce Metzger was absent. The following business was had to-wit: APPROVAL OF MINUTES Action on the minutes of the November 13, 1997 meeting was tabled because of the absence of Metzger. They will be acted upon at the next meeting. CLAIMS FOR PAYMENT Claims for payment submitted by the City Controller's office were read by Henry who noted they totaled $730,537.28 and moved to approve,second by Chairperson Goodwin and the motion was carried on a unanimous voice vote. Chairperson Goodwin reminded the Board that next week's meeting will be at 5 p.m.on Wednesday because of the Thanksgiving holiday. REOUESTS A.Roy Combes,representing the Eagles Lodge,presented Fire Chief Mike Allen with a$2,500 check earmarked to purchase the needed equipment to complete the Smokehouse. Chief Allen expressed his appreciation to the Eagles,noting they had been the primary contributors toward the Smokehouse and had also contributed funds to different Police Department projects. B.Chairperson Goodwin acknowledged the check the City received from TCI which was for $72,776.25 for the franchise fee for the third quarter. C.Chairperson Goodwin opened the public hearing on the uptown parking recommendations which were brought before the Council and now to this Board.City Engineer Bob Wiwi explained that the recommendations he is making establish some explicit lots where off street parking will be offered and the fees to be charged.He said he also recommended consideration be given for a Business Improvement District to be studied for the future of this particular area,adding that Assistant City Attorney Steve Rabe had put together the ordinances that will be going before Council. Rabe explained that Resolution No. 8- 1997 concerning the uptown parking recommendations is asking that Council adopt these changes to City code.He said state law provides that the Board of Works may make changes to off street parking regulations and that the Board of Works is in charge of the City owned property such as streets and sidewalks and states that these changes are not official until it is approved by Council.He said this resolution was introduced to this Board two weeks ago and it was decided to have a public hearing before adopting it. Rabe said this resolution does have some changes and will be forwarded to Council.He said the changes include an addition which facilitates the enforcement of parking regulations not only on the street but on the off street parking lots.He said there is also a change which states that if the person has a reserved parking pass and receives a ticket for not having displayed that pass they need to pay that ticket before the pass is renewed. Board of Works Minutes Cont'd November 20, 1997 Page 2 Chairperson Goodwin reiterated that parking on Main Street is one hour,on the side streets from 5 to 10th is two hours and the garage and other lots unless the spots are reserved are three hours. Wiwi added that patrons can park longer in the parking garage for an additional fee.Rabe said this will come before Council after it is discussed in the Committee of the Whole meeting at 7 p.m. Wednesday,December 3 in the Council chambers at which time there will also be public input Henry moved to approve the revised resolution,second by Chairperson Goodwin and the motion was carried on a unanimous voice vote. D.Captain John Farmer of the Traffic Safety Division recommended approval of a reserved handicapped space request made by Jefferson Burton at 2309 Glen Court.Henry so moved,second by Chairperson Goodwin and the motion was carried on a unanimous voice vote. E.Chief Mike Allen informed the Board the hire date for Robert Seiple as a probationary firefighter is November 24, 1997.He stated that the Board had approved the hiring of Seiple subject to P.E.R.F.acceptance and that has been done.Henry moved to approve,second by Chairperson Goodwin and the motion was carried on a unanimous voice vote. Chief Allen also informed the Board that both bids which had been received for the HVAC project had been reviewed and he recommended CM Contractors be awarded the bid as the lowest,most responsive and responsible bidder.Chairperson Goodwin explained the bid is for the heating, ventilation and air conditioning for No. 1 fire house.Henry moved to approve subject to available funding,second by Chairperson Goodwin and the motion was carried on a unanimous voice vote. F.Police Chief Bill Shake brought before the Board for approval the retirements of Gary Osborn and Marc Smith.He read letters for both,giving their backgrounds and their accomplishments while also expressing appreciation to both their wives for the support they have given through the years.Chief Shake said Osborn has been with the department for 23 years and 8 months,adding that his last day was November 16.He said Smith had been with the department for 21 years and 9 months and his last day was November 7.Henry moved to approve,second by Chairperson Goodwin and the motion was carried on a unanimous voice vote. CONTRACTS A.Wiwi stated that an October 16 of this year this Board had approved a contract with Bonar& Associates to do an investigation in preparation of plans for a road and sewer project in the northwest industrial park.He said included in that proposal there were three proposed sub contracts with consultants that Bonar proposed to have to do some specific work.Wiwi said each of those companies has submitted a proposed contract for the work.They are Earth Exploration for the geotechnical investigation for$5,129;Larry Stillwell for the archaelogical investigation for $1,000;and J.F.New&Associates for the wetland delineation for$2,200.Wiwi said he is bringing these contracts before this Board for its review and he recommended approval.Henry so moved,second by Chairperson Goodwin and the motion was carried on a unanimous voice vote. B.Rabe explained the contract before the Board is for the work to be done on the parking garage which is a part of the uptown project which he drafted and also reviewed.Wiwi said the base bid deals with the structural work on the garage which is being done as a result of the analysis done Board of Works Minutes Cont'd November 20, 1997 /7 Page 3 by Cole&Associates,adding that it is in the planning phase.He said it also includes the improvements of the men and women's restrooms,making them handicap accessible as well as some of the improvement to the waiting areas for the bus patrons.He said the City will be doing in-house work,actually the Parks Department,which will reduce the cost of the overall project. Henry moved for approval,second by Chairperson Goodwin and the motion was carried on a unanimous voice vote. C.Rabe also presented the signed agreement between the City and Amalgamated Transit Union No. 1474,which represents the Roseview Transit drivers.He said the Board previously approved the Police and Fire contracts and this will complete the negotiations for this year.He said this agreement is for two years and provides for 31/2 percent increase in both 1998 and 1999.He added that the transit drivers are also adopting formally into the contract the City's new sick day policy set forth in the City's personnel policy.Henry moved to approve,second by Chairperson Goodwin and the motion was carried on a unanimous voice vote. D.Wiwi presented Change Order No.4 for the uptown streetscape,stating it includes some additional work that has to be done and also has some deductions included.He said the addition of the underground conduft amounts to$30,349 and an extra pallet of brick will be$328.He said the deletion items include roof drains amounting to$280;some concrete curb work for$2,887.50; eleven 4-inch cleanouts which did not have to be put in at a cost of$4,015;speaker boxes and conduft which is not going to have to be installed amounting to$1,256.40.Wiwi said the amount of the change order with the add ons and deductions totals$22,238.10 and the City has the funds available to complete this change order.Henry moved to approve,second by Chairperson Goodwin and the motion was carried on a unanimous voice vote. BID OPENING A.Bids received for the electrical circuits for Roseview Transit were opened with Henry reading the one from Cummins Electric for a rate of$42 per hour and the second one from Melling Electric for$570 at a rate of$35 per hour and a minimum charge,d any,of$50 per hour. Chairperson Goodwin read the bid made by George Electric which was for$40 for the first hour and$35 for every hour thereafter and a minimum charge,d any,of$40 per hour.Chairperson Goodwin recessed the meeting to allow Wiwi to check the bids and make a recommendation. Returning to the meeting,Wiwi said there was some confusion about the bids,adding that he hoped it could be awarded at the November 26 meeting. ADJOURNMENT There being no further business,on a motion duly made seconded and passed and carried on a unanimous voice vote,the meeting was,adjourned. Robert Goodwin,Chairperson ATTEST: Norma Schroeder.Clerk