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HomeMy Public PortalAbout11-06-1997 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND,INDIANA,NOVEMBER 6,1997 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5 p.m. Thursday, November 6,1997,in the Municipal Building in said City. Chairperson Bob Goodwin presided,with Robin Henry,Bruce Metzger and Assistant City Attorney Steve Rabe in attendance. The following business was had to-wit: APPROVAL OF MINUTES The minutes of the October 30, 1997 meeting were approved on a motion by Metzger, second by Chairperson Henry and carried on a unanimous voice vote. CLAIMS FOR PAYMENT Claims for payment submitted by the City Controller's office were read by Henry who noted they totaled $845,276.50 and moved to approve, second by Metzger and the motion was carried on a unanimous voice vote. REQUESTS A.City Engineer Bob Wiwi brought before the Board the report and recommendations of the off- street parking committee after its extensive review of the off-street parking situation.He said input was gathered from merchants and also used in the review were comments from Cole&Associates. He said the report identifies length of parking,reserved,handicapped and loading zones,adding that it also identifies the need for the consideration of a Business Improvement District He said the Board is getting these recommendations for its consideration,adding that the document has already been given to Council for them to review and consider. Chairperson Goodwin said the Board has Resolution No. 8- 1997 before them and Rabe answered that this is a recommendation of this Board to make those changes.He said changes would be made to City code and only Council has the authority to do that,however,state statute provides that this Board may adopt rules and regulations and rates for all off-street parking facilities.He said it also proves this Board is in charge of the public streets in the City and any changes it would make could not be enacted until approved by Council. Rabe said this resolution recommends the ordinance be passed by Council.He also stated that it substantially revises the entire chapter of City code dealing with parking and addresses all the municipal lots as well as parking fines and regulations within the individual lots. Chairperson Goodwin said the Board could take it under advisement,which would give a week for public input, then come back before the Board for action at its next meeting.He said a copy of the resolution will be available in the City Engineer's office as well as in the Planning office.Metzger moved to approve taking the resolution under advisement,second by Henry and the motion was carried on a unanimous voice vote. B.Fire Chief Mike Allen introduced Robert Seiple,a probationary firefighter to the Board,asking for its approval subject to acceptance of P.E.R.F.Henry so moved,second by Metzger and the motion was carried on a unanimous voice vote. 1 ° Board of Works Minutes Cont'd November 6, 1997 Page 2 CONTRACTS A.Two bids were received for building repairs at fire houses No.2,3 and 4.Metzger opend the bid made by Emmons Building and Remodeling which was for$1,075,the total price for material and labor.Henry read the bid made by Paul Bisker Contracting,noting is was for$726. Chairperson Goodwin gave the bids to the Chief who was to confer with the Purchasing Director Vicki Stevens and bring back their recommendation to the Board before the end of the meeting. B.Two bids were received for the HVAC work at No. 1 fire station.Metzger read the bid from Hill Bros.Plumbing&Heating which was for$189,000,with a chiller deduct of$13,500 and Henry read the bid made by CM Contractors Inc.of Cambridge City which was for$133,029,with the use of optional electrict chiller instead of a gas fire chiller deduct of$11,500.Chairperson Goodwin said the bids would be taken under advisement and be awarded at a later date. C.Rabe introduced and addendum to the City's contract with the F.O.P.He said the negotiations team for the City reached agreements with both the Police and Fire Departments.In addressing the Police contract,Rabe said changes were voted upon and agreed upon by the union membership.He noted that the copy which the Board members have contain signatures of the negotiating committee and the union and it amends the current contract setting wages for the calendar years of 1998 and 1999. He said the changes include the firearms instructors will receive additional compensation of $1,000 per year and includes a 51/2 percent increase in 1998 and a 31/2 percent increase in 1999. Rabe said this brings them more into the mid range with the wages of other second class City Police departments. Rabe said the wage differential for the ranks have been increased.Noting these,he said investigator increased from$1,200 to$1,500;sergeant from$2,050 to$3,000;lieutenant from $3,050 to$4,000;and captain from$4,000 to$5,000.Rabe said an additional change in both the Police and Fire contracts is the elimination of the language completely about the insurance premiums of retired Police or Firefighters.He aid the contracts will read that the City will pay up to$2,000 per year toward the insurance premiums of all retired Firefighter and Police officers who choose to remain on City insurance and if they find subsequent employment and wish to take subsequent insurance they would still have the option of remaining on the City program.He also stated they may carry two policies as long as the City is the secondary insurance.Rabe complemented the Police union on the negotiations process and recommended the approval of the agreement.Metzger so moved,second by Henry and the motion was carried on a unanimous voice vote. D.Rabe presented the addendum to the contract of the Richmond Firefighters,stating the City had also reached an agreement with the union and the union membership had voted on it but it has yet to be signed by the union officers.Rabe said changes include a 41/2 percent increase in wages in 1998 and 31/2 percent in 1999.He said the agreement also established rank differential which includes$1,300 for engineers and$2,500 for lieutenants and inspectors.He said an additional longevity pay formula was changed in order to bring it into line with the formula used in the Police contract. // Board of Works Minutes Cont'd November 6, 1997 Page 3 Tim Thomas,president of the Firefighters union,commented that the negotiations went smoothly and explained that the longevity package was changed because the Fire Department is looking for some incentives to keep some of the older firefighters.He also added that he was prepared to sign the agreement tonight and only one more signature of a union officer would be required.Rabe agreed with Thomas about the smoothness of the negotiations of the contract and recommended the Board's approval.Metzger so moved,second by Henry and the motion was carried on a unanimous voice vote. E. One bid was received for the seal coating of the City Building parking lot and that was from Reece Seal Coating Inc. of Indianapolis and was for$2,300 with an alternate bid of$2.960. Chairperson Goodwin said the bid would be given to the Purchasing Manager and the City Engineer which would come back to the Board with their recommendations. G.Chief Allen returned with his recommendation to award the bid for the repairs to No.2,3 and 4 fire stations to Paul Bisker Contracting as the lowest,most responsive bidder.Henry moved to approve the recommendation,second by Metzger and the motion was carried on a unanimous voice vote. H.Chairperson Goodwin said the Board has received a rate change addendum to Section 10 of the service agreement with Benefit Systems Inc.,the health insurance policy for the City,stating the rate will be$9.25 for full coverage and under the former contract was$8.75. Galo Molina,owner of Olde Richmond Inn,said he had recently purchased the Old Richmond Court and request the Board approve the addition of decorative lighting like that used at the Olde Richmond Inn.He said there will be two lights on South 5th Street and two on South B Street. Chairperson Goodwin said he had spoken with RP&L which will give service but the lights will be privately owned.Henry moved to approve,second by Metzger and the motion was carried on a unanimous voice vote. BID AWARD A.Chairperson Goodwin read a letter from City Engineer Bob Wiwi stating that the two bids received for the 1997 concrete work had been reviewed and the bid made by Bowlin Construction for$50,871 with an alternate bid of$5,100 is recommended as the lowest and most responsive.He said the award of the alternate bid will be made at a later date depending upon availability of funding.Metzger commented an the disparity between the two bids before moving to approve,second by Henry and the motion was carried on a unanimous voice vote. MISCELLANEOUS BUSINESS A.Captain John Farmer explained the traffic problem caused this afternoon by the crumbling of the hillside underneath the sidewalk between 1st and West Main Street and National Road West.He said the area will be reopend Friday after the placement of concrete barricades but noted that Sim Hodgin Parkway would be closed between South West 1st Street and Bridge Avenue.He said the state had been advised of the problem since it is a state highway. Board of Works Minutes Cont'd November 6, 1997 Page 4 ADJOURNMENT There being no further business, on a motion duly made seconded and passed and carried on a unanimous voice vote,the meeting was adjourned. Robert Goodwin,Chairperson ATTEST: Norma Schroeder,Clerk