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HomeMy Public PortalAbout10-23-1997 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND,INDIANA,OCTOBER 23,1997 The Board of Public Works and Safety of the City of Richmond,Indiana,met at 5pm Thursday,October 23, 1997,in the Municipal Building in said City. Chairperson Bob Goodwin presided,with Robin Henry and Assistant City Attorney Steve Rabe in attendance. Bruce Metzger was absent. The following business was had to-wit: MISCELLANEOUS BUSINESS Chairperson Goodwin reminded everyone that Trick or Treat Night is from 5:30 to 7:30 p.m.Thursday. October 30.He also said the time of the Board of Works meeting will be 4 p.m.on that day instead of the regular time of 5 p.m. APPROVAL OF MINUTES The minutes of the October 16, 1997 meeting were approved on a motion by Henry,second by Chairperson Goodwin and carried on a unanimous voice vote. CLAIMS FOR PAYMENT Claims for payment submitted by the City Controller's office were read by Henry who noted they totaled 406,176.02 and moved to approve,second by Chairperson Goodwin and the motion was carried on a unanimous voice vote. REQUESTS A.Captain John Farmer reported that the request by Carole Dowling for a residential handicapped parking space at 259 South West 2nd Street had been reviewed and because of the accessible garage at the rear of the property he recommended denial of the request.He said he had advised Dowling that her request would come before this Board today and that it had been recommended the request be denied.He said he had received no response from Dowling.Chairperson Goodwin stated that the ordinance clearly states that the applicant have no access to off-street parking.Henry moved to deny the request,second by Chairperson Goodwin and the motion was carried on a unanimous voice vote. B.Fire Chief Mike Allen accepted a historical display from John Gephart of John's Custom Framing, explaining that the framed display included different receipts from the City to different vendors for materials dating back to the early 1800s.He noted that one receipt is for$7 for a load of hay for the horses,and another is made out to I.G.Dugan,the first paid fire chief,for$75 for an overcoat purchased for the Fire Department.He said there is also a payroll voucher for$521.96,written in 1889 for the month of August.He said this item will be on display at the No. 1 Fire House for the public to see. Explaining how this all came about,Gephart said after the 1968 explosion,the City Building at 50 North 5th Street was torn down and apparently these documents were loose inside the building, blowing around in the wind.He said he ran down from his store and gathered up a handfull of them and decided they were interesting enough to frame them.Chairperson Goodwin expressed his appreciation for his efforts,noting that it is a little bit of history and decoration for the No. 1 Fire House. C.Captain Farmer recommended approval of the Board for a request made by Faith Trinity United Methodist Church,2900 West Main Street,for its live nativity drive through from 6 to 8:30 p.m. 1./\ Board of Works Minutes Cont'd October 23, 1997 Page 2 December 6 and 7.He said this is an annual event and has posed no significant problems other than a little bit of a wait at the entrance off of West Main Street.He said the request also asked for signs and cones from the Street Division.Henry moved to approve,second by Chairperson Goodwin and the motion was carried off a unanimous voice vote. D.Chairperson Goodwin stated that the holiday schedule for City employees for 1998 which the Board annually approves has been received.He noted that the major change is that the Primary Election Day on Tuesday,May 6,replaced the holiday employees used to have on Presidents Day on February 16.He said Tuesday,Nov.3,which is the General Election Day,is being added.Henry moved to approve,second by Chairperson Goodwin and the motion was carried on a unanimous voice vote. CONTRACTS A.City Engineer Bob Wiwi asked the Board's approval of a contract between the City and Milestone Contractors for$137,808.03 for traffic signals at U.S.27 and the new ones on North and South A Streets and North and South 6th and 7th Streets.Henry moved to approve,second by Chairperson Goodwin and the motion was carried on a unanimous voice vote. B. Wiwi also presented to the Board the construction engineering agreement on Industries Road between the City and SEICO,Inc.,a consulting firm out of Columbus,for the construction engineering of the road project which goes between North West 5th Street, commonly known as Union Pike, and Chester Boulevard. He said this is the second phase of the project, noting that earlier the City had an agreement with this same company to do the inspection and engineering on the bridge project. Wiwi explained the process, starting that the City prepares an agreement based on a recommendation from the state, and this has been reviewed by Rabe. Now, it will be sent to the state for its signature and then come back to this Board for final approval.He said the amount is$337,840 and the state will be paying 80 percent and the City paying 20 percent. He said in talking with the consultants about this proposed amount, the City would consider this a not-to-exceed contract, explaining that if the City could proceed with the project concurrently with the bridge project,the same inspector can be used on both at the same time, which should substantially lower the cost. He said it appears the City will be able to do this,but until it can be formally bid out,that won't be known for sure. He said,in any case, this amount would be considered a not-to-exceed amount. He recommended the draft of the agreement be sent to the state. Henry moved to approve, second by Chairperson Goodwin and the motion was carried on a unanimous voice vote. C. Wiwi submitted Change Order No. 3 for the uptown parking lots in the amount of $760.38, explaining that this is Phase II, and after the project was let it was discovered this one item was not included. He said it is a paver edge,which is the edging between the planting bed and the brick pavers being put there. Henry moved to approve, second by Chairperson Goodwin and the motion was carried on a unanimous voice vote. D. Wiwi also brought before the Board a request for additional lighting in the City's parking lot south of Elder Beerman. He said the project will include attaching lights to three existing poles, installing one twin fixture and increasing two existing single lights to twin lights. He said this will Board of Works Minutes Cont'd October 23, 1997 Page 3 amount to a monthly increase of$36.50. Henry moved to approve, second by Chairperson Goodwin and the motion was carried on a unanimous voice vote. BID OPENINGS A. Two bids for the fiber optic project in the City Building were read into the record. Henry read the bid made by Cummins Electric for $875, and Chairperson Goodwin read the bid made by Melling Electric for$990. Chairperson Goodwin said the bids would be taken under advisement. OUOTE AWARD FOR ELECTRICAL WORK A. Chairperson Goodwin read a letter from Kathy Keller, computer specialist in the engineering department, concerning the electrical work to be done in the City Building. She stated that based upon the responses received,she recommended the bid of George Electric at a rate of$35 per hour with work to begin as soon as possible be accepted. Henry moved to approve, second by Chairperson Goodwin and the motion was carried on a unanimous voice vote. MISCELLANEOUS BUSINESS A. Fire Chief Allen said the Fire Department will be conducting a training session on the State Hospital grounds, noting it will be a joint training session with several county departments participating. He said this is something they have been working toward all year and will include the operations of shuffling water to assist each other, among other things. He said this will take place from 8 a.m.to mid afternoon Saturday. ADJOURNMENT There being no further business,on a motion duly made seconded and passed and carried on a unanimous voice vote,the meeting was adjourned. Robert Goodwin,Chairperson ATTEST: Norma Schroeder,Clerk