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Home My Public Portal About01-13-2022 THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, JANUARY 13,2022 The Board of Public Works and Safety of the City of Richmond,Indiana,met at 5:00 P.M.,January 13, 2022, in the Council Chambers the Municipal Building, 50 North 5th Street, Richmond, Indiana. CALL TO ORDER Member Palmer called the meeting to order and the following business was conducted: ROLL CALL Board members present were: Emily Palmer and Matt Evans. Absent was Vicki Robinson. Also in attendance were Kim Vessels,Assistant City Attorney;Monica Burns,Deputy City Clerk; Police Chief Mike Britt; Sherrie Richey, Code Enforcement; Greg Stiens, Director of Board of Works and Engineering; Kara Noe, Purchasing; Fire Chief Jerry Purcell; Derek Hill, Director of Code Enforcement; Julie Hunter, Office Coordinator for the Mayor; and Media. APPROVAL OF MINUTES Mr. Evans moved to approve the minutes of January 6, 2022, supported by Ms. Palmer. Upon a vote viva voce,the motion carried. CLAIMS FOR PAYMENT Mr. Evans moved to approve the Claims for Payment for January 14, 2022 in the amount of One Hundred Ten Thousand Seven Hundred Seventy Nine Dollars and seventy eight cents ($110,779.78), supported by Ms. Palmer. Upon a vote viva voce,the motion carried. PAYROLL CLAIMS FOR PAYMENT Mr. Evans moved to approve the Payroll Claims for Payment in the amount of Seven Hundred Forty Six Thousand Four Hundred Ninety One Dollars and fifty cents ($746,491.50), supported by Ms. Palmer. Upon a vote viva voce, the motion carried. PAYROLL CLAIMS FOR PAYMENT FOR PENSION -None REQUESTS • NEW HANDICAP SIGNS Melissa Schude 327 North 10th Street Apt# 16 Board of Works Minutes January 13,2022 Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce,the motion carried. Gayle A. Armstrong 617 South 7th Street Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce,the motion carried. • STREET CLOSURE City of Richmond Parks Dept. Meltdown Festival They are requesting to close North Service Street between North 6th Street and North 7th Street from January 22, 2022 at 12:00 PM to January 31, 2022 at 12:00 PM for the ice carvers to work and to store ice. They also would like to close street parking spaces on the western side of Jack Elstro Plaza as needed from January 26, 2022 at 12:00 PM to January 27, 2022 at 12:00 PM for food truck parking. They also are requesting permission to set off Fireworks on Saturday January 29, 2022 between 6:00 PM and 10:00 PM. Appropriate permits have already been secured. Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. BID OPENINGS -None BID AWARDS • DEMOLITION—908 NORTH 8TH STREET The award went to Mikesell Excavating, Inc. to demolish the house, garage and barn located at 908 North 8th Street not to exceed$6,950.00. Mr. Evans moved to approve, supported by Ms. Palmer.Upon a vote viva voce,the motion carried. CONTRACTS • CONTRACT NO. 189-2021 —NATIONAL SIGNAL CORPORATION The City retains Contractor to provide inspection, testing, and repair of railroad crossing protection equipment for the City for the 2022 calendar year. The Contractor shall furnish all labor, material, equipment, and services necessary which are incidental to the proper completion of all work specified. The contractor will be paid $520.00 per month. Board of Works Minutes January 13,2022 Mr.Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce,the motion carried. • CONTRACT NO. 194-2021 —COX EXCAVATING PLUS,LLC This Contractor will perform services in connection with the demolition of certain structures located in the City. Services shall include demolition, removal of debris, and restoration of the site as more specifically set forth in the Notice to Bidders. The structure is as follows: Front porch and steps only - down to grade level -2110 East Main Street, Richmond, Indiana $3,125.00 Front porch steps only - down to grade level -2116 East Main Street, Richmond, Indiana $3,125.00 TOTAL: $6,250.00 Mr. Evans moved to award the bid and approve the contract, supported by Ms. Palmer. Upon a vote viva voce,the motion carried. • CONTRACT NO. 196-2021 —ELITE CLEAN City has retained this Contractor to provide floor cleaning and maintenance services for the City Building. The yearly cost for 2022 through 2023 is $18,344.40. In 2024 there will be a 3% increase. Mr.Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce,the motion carried. CONTRACT NO. 5-2022—EARLYWINE PEST CONTROL The City retains the Contractor to provide pest control services for various City buildings and facilities. Not to exceed $5,735.00 per year and will receive a discount of all billings are paid at the beginning of each contract year. This contract is in effect from January 1, 2022 through December 31, 2023 with the option to renew in 2024 with a 5% increase for that year. Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce,the motion carried. CHANGE ORDERS • CHANGE ORDER NO. 1 TO CONTRACT NO. 186-2021 — CROSSROADS AMBULANCE SALES & SERVICE,LLC Board of Works Minutes January 13,2022 There were some unseen changes needed during the assembly of the ambulance and they are as follows: New Buell Air Horns with 10" & 12"brackets Buell 3 gallon air tank Air horn pressure switch Buell Air solenoid Buell Air Compressor—Medium Duty Air Horn legends Push button switches for air horn Air hose and air fittings Not to exceed $2,950.00 Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce,the motion carried. ADDENDUMS -None RESOLUTIONS -None PETITIONS -None MISCELLANEOUS -None ADJOURNMENT After a motion was duly made, the meeting was adjourned. y P lmer, Member ATTEST: ! G;Y%6o�i Monica Burns, Deputy City Clerk A recording of this meeting is on file in the Office of the City Clerk.