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HomeMy Public PortalAbout01) CC Agenda 14-01-21 CITY COUNCIL TEMPLE CITY, CALIFORNIA REGULAR MEETING JANUARY 21, 2014 – 7:30 P.M. COUNCIL CHAMBERS – 5938 KAUFFMAN AVENUE 1. CALL TO ORDER – Mayor Sternquist 2. ROLL CALL – Councilmember Chavez, Vizcarra, Yu, Blum, Sternquist 3. INVOCATION 4. PLEDGE OF ALLEGIANCE 5. CEREMONIAL MATTERS – PRESENTATIONS A. TEMPLE CITY CHAMBER OF COMMERCE MONTHLY REPORT 6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA The City Council will now hear public comments regarding items not listed on the agenda. The procedure to address the City Council is highlighted on the first page of this agenda. 7. CONSENT CALEND AR All Consent Calendar items may be approved in a single motion as PROCEDURE TO ADDRESS CITY COUNCIL: If you wish to address the City Council, please complete a Speaker Request Form, indicating the agenda item number and submit it to the City Clerk. There will be a maximum 20-minute period for comments on any subject with a 5-minute time limit on each speaker, unless waived by Council. You have the opportunity to address the City Council at the following times: • AGENDA ITEM: at the time the Council considers the agenda item; • NON-AGENDA ITEM: at the time for PUBLIC COMMENTS. Please note that while the City Council values your comments, pursuant to the Brown Act, the Council cannot take action on any item not listed on the agenda; and • PUBLIC HEARING: at the time for public hearings under NEW BUSINESS. The listing of any item on the agenda includes the authority of the Council to take action on such item and to approve, disapprove, or give direction on any item. City Council Agenda January 21, 2014 Page 2 of 8 recommended unless removed for further discussion. If members of the City Council or persons in the audience wish to discuss any matters listed on the Consent Calendar, please address them at this time. Recommendation: Approve Items A through F per recommendations. A. APPROVAL OF MINUTES The City Council is requested to review and approve: 1) Minutes of the City Council Regular Meeting of January 7, 2014; 2) Minutes of the City Council Special Meeting of January 7, 2014; 3) Minutes of the City Council Regular Meeting of January 11, 2014; 4) Minutes of the City Council Special Meeting of January 13, 2014. Recommendation: Approve. B. PUBLIC SAFETY COMMISSION ACTIONS – MEETING OF JANUARY 8, 2014 The City Council is requested to review the Public Safety Commission actions of their meeting of January 8, 2014. Recommendation: Receive and file. C. ADOPTION OF RESOLUTION NO. 14-4695 AMENDING THE RULES OF ORDER At the meeting of January 7, 2014, the City Council expressed interest to reduce the public comment time per speaker during City Council meetings from five minutes to three minutes. Currently, any member of the public can address the City Council at the beginning of the meeting, towards the end of the meeting, during the “New Business” and “Unfinished Business” section. Additionally, the public has the option of pulling an item on the “Consent Calendar” for further discussion. Reducing the public speaker time from five to three minutes continues to allow sufficient time for the public to share their comments with City Council, the reduction in time should not have a significant impact. Since the meeting proceedings are established by City Council by way of the Rules of Order and Meeting Protocol (Rules of Order), it is necessary to amend the Rules of Order to change the time limit for public comment on a meeting agenda. Recommendation: Adopt Resolution No. 14-4965 approving amended Rules of Order and Protocol reducing City Council Agenda January 21, 2014 Page 3 of 8 the public speaker time from five to three minutes. D. SOLICITATION OF PROPOSALS FOR FISCAL YEAR (FY) 2014-15 ECONOMIC DEVELOPMENT SERVICES Over the past three years—given limited staffing—the City’s business outreach component has been generally tasked and contracted to the Chamber through the monthly publication of Temple City Life, and the hosting of networking events and grand openings. While accomplishment of these tasks have been met and benefit Chamber members, there is a pressing need to execute a different and more comprehensive outreach approach in FY 2014-15. Proposed initiatives identified in the City’s Two Year Work Plan include a citywide business visitation program that assesses local business conditions and collects information for future policy consideration; and specific dialogue with the Las Tunas business community that communicates scope and impact of the upcoming Las Tunas Streetscape and Enhancement Project, while introducing businesses and property owners to the national Main Street model for downtown revitalization (e.g., the possible establishment of a business improvement district). Recent discussion with Chamber representatives revealed that at this time, the organization may not have the staffing resources or technical experience to take on the initiatives. While the Chamber’s leadership will continue to evaluate its ability to perform these services, City staff is recommending the solicitation of service proposals from economic development consulting firms (including the Chamber). Recommendation: 1) Direct staff to circulate a Request for Proposals (RFP) for consultant- provided economic development services, with solicitation to include the Temple City Chamber of Commerce; and 2) Direct staff to present in April—as part of the FY 2014-15 City Budget process—a recommended scope for FY 2014-15 economic development services, based on the most successful RFP response. E. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) JUNE 30, 2013 A CAFR is a set of United States government financial statements comprising the financial report of a state, municipal or other governmental entity that complies with the accounting requirements, Generally Accepted Accounting Principles (GAAP), created and circulated by the Governmental Accounting Standards Board (GASB). The CAFR accounting structure provides for standardization financial reporting. City Council Agenda January 21, 2014 Page 4 of 8 As a recipient of Federal grant funds in past years, the City has been required to be in compliance with the requirements of the Office of Management and Budget Circular A-133, Audits of States, Local Governments and Non-Profit Organizations. The process, to ensure that the City is in compliance with this Circular, is commonly known as the “Single Audit”. The reports are in the process of being completed. All Single Audits are due to the Federal reporting agencies nine months after the close of the fiscal year, (i.e., March 31, 2014). Once these reports are complete, staff will return to the City Council for a recommendation of receive and file. Recommendation: Receive and file the Comprehensive Annual Financial Report (CAFR) for the year ended June 30, 2013. F. ADOPTION OF RESOLUTION NO. 14-4967 APPROVAL OF PAYMENT OF BILLS The City Council is requested to adopt Resolution No. 14-4967 authorizing the payment of bills. Recommendation: Adopt Resolution No. 14-4967. 8. UNFINISHED BUSINESS A. SECOND READING AND ADOPTION OF THE OLSON COMPANY PROJECT (FILE NO. 130000091), WHICH INCLUDES CREATING AN INFILL COMMUNITY (IC) OVERLAY ZONING DISTRICT; A ZONE CHANGE FROM M-2 TO R-2-IC; AND A DEVELOPMENT AGREEMENT FOR THE PROJECT, LOCATED AT 9250 LOWER AZUSA ROAD (APNS: 8592-005-003 AND 8592- 005-004) The Olson Land Opportunities, LLC (applicant) is proposing a 74-unit single- family attached and detached residential project at 9250 Lower Azusa Road. The project is located at the southernmost portion of the City on Lower Azusa Road between the Eaton Wash and the Union Pacific Railroad. On January 7, 2014, the City Council adopted Resolution No. 14-4959 approving the Mitigated Negative Declaration, Initial Study, and Mitigation Monitoring and Reporting Program; Resolution No. 14-4961 approving a General Plan Amendment to change the Land Use Designation from Industrial to Medium Density Residential; and Resolution No. 14-4962 approving the Tentative Tract Map, Conditional Use Permit, and Site Plan Review to construct 74 residential units. In order for the developer to move forward with project, it is necessary for the City Council to adopt the three Ordinances associated with the project. City Council Agenda January 21, 2014 Page 5 of 8 Ordinance No. 14-981 establishes an Infill Community Overlay District, Ordinance No. 14-988 changes the zoning designation of the project site from Heavy Manufacturing M-2 to the R-2 Zoning District and the Infill Community Overlay District, and Ordinance No. 14-989 approves a Development Agreement between the City and the applicant. It would be appropriate to have the second reading and adopt the ordinances at this time. Approval of these ordinances will allow for construction of 74 attached and detached homes on the project site and provide $549,000 to the City for affordable housing, public art, parks, and sewer reconstruction projects. Presentation: Planning Manager Recommendation: 1) Adopt Ordinance No. 14-981 creating the Infill Community (IC) Overlay Zoning District; 2) Adopt Ordinance No. 14-988 changing the zoning on the project site from the Heavy Manufacturing (M-2) Zoning District to the R-2 Zoning District and the Infill Community (IC) Overlay Zoning District; and 3) Adopt Ordinance No. 14-989 approving a Development Agreement between the City and the project applicant, Land Opportunities, LLC. 9. NEW BUSINESS A. FORMATION OF AN AUDIT COMMITTEE The main function of the Civil Grand Jury is to investigate county, city, and joint-power agencies. The Grand Jury acts in a "watch-dog" capacity, by examining carefully and completely, the operations of various government agencies within Los Angeles County. Part of the investigation of governmental agencies includes the ability to audit operations, accounts and records of officers and departments within the agency under investigation. The Civil Grand Jury is further charged with investigating individual complaints from citizens. Due to problems in the last couple of years in the cities of Bell and Vernon, and fears of bankruptcy in other cities in California, the Grand Jury undertook the “Charter Cities Fiscal Health, Governance and Management Practices” investigation and issued a report dated June 26, 2012. This year’s 2012-2013 CGJ Report decided to expand the investigation to all eighty eight (88) cities within Los Angeles County including all Charter and General Law cities as the economy has increased the risk of bankruptcies. Temple City faired rather well in the Grand Jury’s investigation in light of City Council Agenda January 21, 2014 Page 6 of 8 actions by other cities within Los Angeles County. For greater transparency and accountability, one recommendation made in the 2012-13 CGJ Report is that cities should formally establish an audit committee, making it directly responsible for the work of the independent auditor. As indicted in the 2012- 2013 CGJ Report, it is recommended that the City establish a City Council audit committee to provide independent review and oversight of financial reporting processes, internal controls and independent audits. Presentation: Administrative Services Director/ Acting City Manager Recommendation: Consider the formation of a City Council audit committee. 10. COMMUNICATIONS – None 11. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY MEETING 12. ACTIONS T AKEN BY CITY AS SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY 13. UPDATE FROM CITY MAN AGER 14. COUNCIL REPORTS REGARDING AD HOC OR STANDING COMMITTEE MEETINGS A. Rosemead Boulevard Improvement Project Standing Committee (Councilmember Yu and Mayor Pro Tem Blum) – Formed 6/3/2011 B. School District/City Standing Committee (Councilmember Chavez and Mayor Pro Tem Blum) – Formed 1/3/2012 C. City Code Review Standing Committee (Councilmember Chavez and Vizcarra) – Formed 11/6/2012 D. Strategic Planning Ad Hoc Committee (Councilmember Yu and Mayor Pro Tem Blum) – Formed 4/2/2013 E. Civic Center Master Plan Standing Committee (Councilmember Yu and Mayor Pro Tem Blum) – Formed 5/13/2013 F. Las Tunas Drive Streetscape & Pedestrian Improvement Standing Committee (Councilmember Vizcarra and Yu) – Formed 8/20/2013 City Council Agenda January 21, 2014 Page 7 of 8 15. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER’S REGULAR AGEND A A. COUNCILMEMBER CHAVEZ B. COUNCILMEMBER VIZCARRA C. COUNCILMEMBER YU D. MAYOR PRO TEM BLUM E. MAYOR STERNQUIST 16. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE EXPENDITURES A. COUNCILMEMBER CHAVEZ – None B. COUNCILMEMBER VIZCARRA – None C. COUNCILMEMBER YU – None D. MAYOR PRO TEM BLUM – None E. MAYOR STERNQUIST – None 17. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGEND A The City Council will now hear additional public comments regarding items not listed on the agenda. The procedure to address the City Council is highlighted on the first page of this agenda. 18. Closed Session Purpose: Public Employee Appointment Title: Interim City Manager and City Manager Authority: Government Code Section 54957 19. ADJOURNMENT NEXT REGULAR MEETING OF: CITY COUNCIL 7:30 P.M. FEBRUARY 4, 2014 PLANNING COMMISSION 7:30 P.M. JANUARY 28, 2014 PARKS & RECREATION COMMISSION 7:30 P.M. FEBRUARY 19, 2014 City Council Agenda January 21, 2014 Page 8 of 8 PUBLIC SAFETY COMMISSION 7:30 P.M. JANUARY 22, 2014 PUBLIC ARTS COMMISSION 7:00 P.M. FEBRUARY 5, 2014 Notice: Staff reports or other written documentation relating to each item of business of this Agenda are available for viewing on the City’s website at www.templecity.us and are on file in the Office of the City Clerk located at City Hall, 9701 Las Tunas Drive, Temple City, California, and available for review during regular office hours. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Civic Center bulletin board not less than 72 hours prior to the meeting. Marilyn Bonus, Deputy City Clerk Signed and Posted: January 14, 2014 (6:00 p.m.) In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (626) 285-2171. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.