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HomeMy Public PortalAbout01) CC Agenda - 2014-02-04 CITY COUNCIL TEMPLE CITY, CALIFORNIA REGULAR MEETING FEBRUARY 4, 2014 – 7:30 P.M. COUNCIL CHAMBERS – 5938 KAUFFMAN AVENUE 1. CALL TO ORDER – Mayor Sternquist 2. ROLL CALL – Councilmember Chavez, Vizcarra, Yu, Blum, Sternquist 3. INVOCATION 4. PLEDGE OF ALLEGIANCE 5. CEREMONIAL MATTERS – PRESENTATIONS A. INTRODUCTION OF CAMELLIA FESTIVAL ROYAL COURT B. PET OF THE MONTH C. FOOTHILL TRANSIT COLLEGE PASS PROGRAM PRESENTATION 6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA The City Council will now hear public comments regarding items not listed on the agenda. The procedure to address the City Council is highlighted on the first page of this agenda. PROCEDURE TO ADDRESS CITY COUNCIL: If you wish to address the City Council, please complete a Speaker Request Form, indicating the agenda item number and submit it to the City Clerk. There will be a maximum 20-minute period for comments on any subject with a 3-minute time limit on each speaker, unless waived by Council. You have the opportunity to address the City Council at the following times: • AGENDA ITEM: at the time the Council considers the agenda item; • NON-AGENDA ITEM: at the time for PUBLIC COMMENTS. Please note that while the City Council values your comments, pursuant to the Brown Act, the Council cannot take action on any item not listed on the agenda; and • PUBLIC HEARING: at the time for public hearings under NEW BUSINESS. The listing of any item on the agenda includes the authority of the Council to take action on such item and to approve, disapprove, or give direction on any item. City Council Agenda February 4, 2014 Page 2 of 8 7. CONSENT CALEND AR All Consent Calendar items may be approved in a single motion as recommended unless removed for further discussion. If members of the City Council or persons in the audience wish to discuss any matters listed on the Consent Calendar, please address them at this time. Recommendation: Approve Items A through K per recommendations. A. APPROVAL OF MINUTES The City Council is requested to review and approve: 1) Minutes of the City Council Regular Meeting of January 21, 2014; and 2) Minutes of the City Council Special Meeting of January 29, 2014. Recommendation: Approve. B. PARKS AND RECREATION COMMISSION ACTIONS – MEETING OF JANUARY 15, 2014 The City Council is requested to review the Parks and Recreation Commission actions of their meeting of January 15, 2014. Recommendation: Receive and file. C. RELEASE OF SECURITY FOR PARCEL MAP NO. 068199 FOR SANITARY SEWER IMPROVEMENTS AT 6306-6312 OAK AVENUE The developer (i.e., IHome L.P.) submitted a Certificate of Deposit in the amount of $84,150 to ensure that sanitary sewer improvements were completed at Parcel Map No. 068199. The Los Angeles County Department of Public Works notified the City that the street tree improvements were waived due to insufficient space. Therefore, the City can now release the Certificate of Deposit. Recommendation: Approve the work that has been completed and accept the sanitary sewer improvements for public use and authorize the release of the security in the amount of $84,150 for Parcel Map No. 068199. D. ADOPTION OF RESOLUTION NO. 14-4971 ORDERING THE ENGINEER’S REPORT TO ESTABLISH LIGHTING AND MAINTENANCE DISTRICT ASSESSMENT RATES FOR FISCAL YEAR (FY) 2014-15 Pursuant to the 1972 State Lighting and Landscape Act, an Engineer’s Report City Council Agenda February 4, 2014 Page 3 of 8 must be prepared for each fiscal year in which assessments are levied and collected for the District. The Engineer’s Report identifies eligible program expenditures, establishes the District’s operating budget, updates individual property assessments, and documents the City’s compliance with all applicable laws. Staff has prepared the appropriate resolution ordering the Engineer’s Report for City Council’s review and adoption. Recommendation: Adopt Resolution No. 14-4971 (Attachment “A”) ordering the preparation of the Lighting and Maintenance Assessment District Annual Engineer’s Report (Engineer’s Report) for FY 2014-15 E. FIRST AMENDMENT TO THE DIGITAL BILLBOARD ADVERTISING AND AMORTIZATION AGREEMENT BETWEEN THE CITY OF TEMPLE CITY AND TEMPLE CITY GATEWAY, LLC Two years ago, the City Council approved the Digital Billboard Advertising and Amortization Agreement with an understanding that a subsequent amendment be executed to formalize conditions of the City’s advertising slots, as well as to address any unforeseen circumstances. The proposed First Amendment defines three key operative provisions for ease of use and greater clarification on certain terms. It also memorializes the City’s efforts to mitigate any visual interference of the billboard by the installation of street trees and fixtures inclusive of the Rosemead Boulevard Safety Enhancements and Beautification Project. Recommendation: Review and approve the First Amendment to the Digital Billboard Advertising and Amortization Agreement between the City and Temple City Gateway, LLC; and authorize the Acting City Manager to execute said Amendment with Temple City Gateway, LLC. F. ADOPTION OF RESOLUTION NO. 14-4969, APPROVING A STREET BANNER POLICY The City currently provides opportunity for non-profit or other similar community organizations to advertise community events or fundraisers by displaying a temporary banner over public streets. With the completion of the Rosemead Boulevard Safety Enhancement and Beautification Project, there will be new streetlights that can accommodate banners (i.e., there are currently streetlight banners along Las Tunas Drive and Temple City Boulevard) but there are no regulations for the approval, installation, or maintenance of these banners. Staff recognized that a policy was needed to regulate banners that are hung over both public streets and on streetlights, ensuring any installed City Council Agenda February 4, 2014 Page 4 of 8 banner is attractive and maintained. This new City Council Policy would combine the existing Administrative Policy for street banners with regulations for streetlight banners. Recommendation: Adopt Resolution No. 14-4969 approving a Street Banner Policy for the City. G. AUTHORIZING FACSIMILE SIGNATURES FOR THE DRAWING OF CITY WARRANTS AND CHECKS In order to ensure the City is in accordance with Government Code Section 37203, adoption of a resolution requiring joint (2) signatures on all warrants and checks is recommended. Recommendation: Adopt Resolution No. 14-4970 approving a change in the authorized signers for City warrants and checks. H. ACTING PAY FOR ADMINISTRATIVE SERVICES DIRECTOR It is common and industry standard that when an employee who is temporarily appointed to and assumes the responsibilities of another position that is higher within the organization, acting pay is granted. Further, the City’s Personnel Rules addresses and allow for an employee who is in an acting appointment receive a salary increase of five percent (5%) to his/her base salary during the duration of the acting appointment. It is recommended that due to the additional responsibilities assumed by the Administrative Services Director, serving in the acting capacity of the City Manager, and to ensure consistency with the Personnel Rules for all employees with regards to this type of pay, the City Council grant five percent (5%) Acting Pay to the Administrative Services Director, effective January 14, 2014, until an Interim City Manager is hired. Recommendation: Approve five percent (5%) Acting Pay for Administrative Services Director Hause, effective January 14, 2014, while she in in the acting capacity of the City Manager. I. PETTY CASH AND VISA CARD REPORT The City Council is requested to review, receive and file the Petty Cash and Visa Card Report. Recommendation: Receive and file. City Council Agenda February 4, 2014 Page 5 of 8 J. ADOPTION OF RESOLUTION NO. 14-4972 APPROVAL OF PAYMENT OF BILLS The City Council is requested to adopt Resolution No. 14-4972 authorizing the payment of bills. Recommendation: Adopt Resolution No. 14-4972. K. FISCAL YEAR (FY) 2013-14 CITY BUDGET – SECOND QUARTER BUDGET AMENDMENTS Throughout the fiscal year, staff monitors revenues and expenditures and makes recommendations for revised revenue estimates and adjustments to appropriations quarterly, if necessary, and at mid-year. Recommendation: Authorize staff to revise various budgeted appropriations for the FY 2013-14 City Budget to ensure actual spending levels are within budgeted appropriations during the current fiscal year. 8. UNFINISHED BUSINESS – None 9. NEW BUSINESS A. APPEAL OF PARKS AND RECREATION COMMISSION DECISION TO NOT REMOVE A HOLLY OAK TREE (QUERCUS ILEX) LOCATED AT 5349 PERSIMMON AVENUE The resident at 5349 Persimmon Avenue has appealed the decision by staff, upheld by the Parks and Recreation Commission, to not remove a City owned tree located in the public right-of-way. The City Council is requested to uphold the decision of the Parks and Recreation Commission to not remove the Holly Oak tree located at 5349 Persimmon Avenue, but to undertake spot pruning to trim the tree away from the driveway. Presentation: Parks and Recreation Director Recommendation: 1) Consider request from resident to remove a Holly Oak Tree at 5349 Persimmon Avenue; and 2) Uphold the Parks and Recreation Commission’s decision to not remove the tree at this time but to undertake corrective pruning as soon as possible, however no later than July 31, 2014. City Council Agenda February 4, 2014 Page 6 of 8 B. FIRST READING AND INTRODUCTION OF ORDINANCE NO. 14-987 REPEALING AND ADOPTING A NEW CHAPTER OF THE TEMPLE CITY MUNICIPAL CODE (TCMC) TITLE 3 (PUBLIC SAFETY) CHAPTER 1 (FIRE CODE) ADOPTING BY REFERENCE THE 2014 LOS ANGELES COUNTY FIRE CODE (TITLE 32) AS THE CITY OF TEMPLE CITY FIRE CODE The National Model Fire Code is published periodically in response to improved safety standards and changing construction technology. The California State Fire Marshall’s Office adopts and amends each of these codes every three years as part of the California Code of Regulations. The 2013 California Codes were published on July 1, 2013 and became effective on January 1, 2014, which included the California Code. Temple City is part of the Consolidated Fire Protection District for Los Angeles County. The District provides fire protection and reviews plans for new construction Citywide. As part of the District, the City of Temple City is required to operate under the Los Angeles County Fire Code, except when making amendments for local conditions. Presentation: Planning Manager Recommendation: 1) Introduce Ordinance No. 14-987 for First reading by title only repealing existing and adopting a new Chapter to the Temple City Municipal Code (TCMC) Title 3 (Public Safety), Chapter 1 (Fire Code), thereby adopting by reference portions of the 2014 Los Angeles Fire Code (Title 32) as the City of Temple City 2014 Fire Code; and 2) Set a public hearing date for February 18, 2014, to consider adoption of Ordinance No. 14-987 establishing a new Fire Code for the City of Temple City. 10. COMMUNIC ATIONS – None 11. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY MEETING 12. ACTIONS T AKEN BY CITY AS SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AG ENCY 13. UPDATE FROM CITY MAN AGER 14. COUNCIL REPORTS REG ARDING AD HOC OR STANDING COMMITTEE MEETINGS City Council Agenda February 4, 2014 Page 7 of 8 A. Rosemead Boulevard Improvement Project Standing Committee (Councilmember Yu and Mayor Pro Tem Blum) – Formed 6/3/2011 B. School District/City Standing Committee (Councilmember Chavez and Mayor Pro Tem Blum) – Formed 1/3/2012 C. City Code Review Standing Committee (Councilmember Chavez and Vizcarra) – Formed 11/6/2012 D. Strategic Planning Ad Hoc Committee (Councilmember Yu and Mayor Pro Tem Blum) – Formed 4/2/2013 E. Strategic Plan Implementation Standing Committee (Councilmember Yu and Mayor Pro Tem Blum) – Formed 1/27/2014 F. Civic Center Master Plan Standing Committee (Councilmember Yu and Mayor Pro Tem Blum) – Formed 5/13/2013 G. Las Tunas Drive Streetscape & Pedestrian Improvement Standing Committee (Councilmember Vizcarra and Yu) – Formed 8/20/2013 H. Audit Ad Hoc Committee (Councilmember Chavez and Yu) – Formed 1/27/2014 15. COUNCIL ITEMS SEP AR ATE FROM THE CITY M AN AGER’S REGULAR AGEND A A. COUNCILMEMBER CHAVEZ B. COUNCILMEMBER VIZCARRA C. COUNCILMEMBER YU D. MAYOR PRO TEM BLUM E. MAYOR STERNQUIST 16. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE EXPENDITURES A. COUNCILMEMBER CHAVEZ – None B. COUNCILMEMBER VIZCARRA – None C. COUNCILMEMBER YU – None City Council Agenda February 4, 2014 Page 8 of 8 D. MAYOR PRO TEM BLUM – None E. MAYOR STERNQUIST – None 17. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGEND A The City Council will now hear additional public comments regarding items not listed on the agenda. The procedure to address the City Council is highlighted on the first page of this agenda. 18. CLOSED SESSION Purpose: Employee Performance Evaluation Title: City Attorney Authority: Government Code Section 54957 Representatives: City Attorney and Acting City Manager/Administrative Services Director 19. ADJOURNMENT NEXT REGULAR MEETING OF: CITY COUNCIL 7:30 P.M. FEBRUARY 18, 2014 PLANNING COMMISSION 7:30 P.M. FEBRUARY 11, 2014 PARKS & RECREATION COMMISSION 7:30 P.M. FEBRUARY 19, 2014 PUBLIC SAFETY COMMISSION 7:30 P.M. FEBRUARY 12, 2014 PUBLIC ARTS COMMISSION 7:00 P.M. FEBRUARY 5, 2014 Notice: Staff reports or other written documentation relating to each item of business of this Agenda are available for viewing on the City’s website at www.templecity.us and are on file in the Office of the City Clerk located at City Hall, 9701 Las Tunas Drive, Temple City, California, and available for review during regular office hours. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Civic Center bulletin board not less than 72 hours prior to the meeting. Marilyn Bonus, Deputy City Clerk Signed and Posted: January 29, 2014 (6:00 p.m.) In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (626) 285-2171. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.