HomeMy Public PortalAbout02) 7A-1 CCM 2014-01-211. CALL TO ORDER
CITY COUNCIL
TEMPLE CITY, CALIFORNIA
REGULAR MEETING
JANUARY 21,2014
AGENDA
ITEM 7.A-1.
Mayor Sternquist called the City Council Regular Meeting to order at 7:30p.m. 1n
the Council Chambers located at 5938 Kauffman Avenue, Temple City.
2. ROLL CALL
PRESENT:
ABSENT:
ALSO PRESENT:
3. INVOCATION
Councilmember-Chavez, Vizcarra, Yu, Blum and
Sternquist
Councilmember-None
Acting City Manager/ Administrative Services Director
Hause, City Attorney Vail, City Clerk Kuo, Parks and
Recreation Director Burroughs and Planning Manager
Starns.
Pastor Darrel Kelty from Community of Christ, 94688 Broadway, provided the
Invocation.
4. PLEDGE OF ALLEGIANCE
Brownie Troop 5141 led those present in the Pledge of Allegiance to the Flag.
5. CEREMONIAL MATTERS-PRESENTATIONS
A. TEMPLE CITY CHAMBER OF COMMERCE MONTHLY REPORT
Peter Choi, Temple City Chamber of Commerce President/CEO, gave an
update of the Chamber's activities and summary of their quarterly report.
6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA
Jing Li, Temple City Library Manager, announced upcoming library events and
activities for the month of February.
Teresa Moreno and Brownie Troop 5141, gave a presentation regarding their
project "Live Oak Park Project" and requested the City Council's support to plant
trees on the north side of the Live Oak Park ball field.
City Council Minutes
January 21, 2014
Page 2 of 10
Lynne Best, Temple City Historical Society Chairman, announced upcoming dine-
out fund raising events for the Historical Society. They have dine-out events once a
month and invited the public to attend.
Dan DeBoer and Lydia Johnston, Temple City residents, spoke regarding traffic
concerns on Muscatel. They commented on the increased number of unsafe
drivers and speeding cars on Muscatel.
Fred Jast, Temple City resident, commented on the price he is paying for his trash
service with Athens.
Joanne Coco, Temple City resident, commented regarding the Oak tree in front of
her home and expressed concerns about tripping over the acorns.
Mayor Sternquist moved closed session item 18B out of agenda order to be heard.
18. Closed Session
The City Council recessed to a closed session at 8:20p.m.
B. Purpose:
Potential Cases:
Authority:
Representatives:
Anticipated Litigation
Three (3)
Government Code Section 54956.9(b)
City Attorney
The meeting reconvened at 9:08 p.m. with all Councilmembers present.
Council received status update from City Attorney. No reportable action.
7. CONSENT CALENDAR
Acting City Manager/Administrative Services Director Hause pulled item E for staff
presentation.
E. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) JUNE 30, 2013
A CAFR is a set of United States government financial statements comprising
the financial report of a state, municipal or other governmental entity that
complies with the accounting requirements, Generally Accepted Accounting
Principles (GAAP), created and circulated by the Governmental Accounting
Standards Board (GASB). The CAFR accounting structure provides for
standardization financial reporting.
As a recipient of Federal grant funds in past years, the City has been required
to be in compliance with the requirements of the Office of Management and
City Council Minutes
January 21, 2014
Page 3 of 10
Budget Circular A-133, Audits of States, Local Governments and Non-Profit
Organizations. The process, to ensure that the City is in compliance with this
Circular, is commonly known as the "Single Audit". The reports are in the
process of being completed. All Single Audits are due to the Federal reporting
agencies nine months after the close of the fiscal year, (i.e., March 31, 2014).
Once these reports are complete, staff will return to the City Council for a
recommendation of receive and file.
Peggy McBride, Principal of Vasquez and Company-City's independent audit
firm, gave a brief summary of their audit result.
Councilmember Yu made a motion to receive and file the Comprehensive
Annual Financial Report (CAFR) for the year ended June 30, 2013.
Seconded by Mayor ProTem Blum and unanimously carried.
Mayor Pro Tem Blum moved to approve the Consent Calendar, seconded by
Councilmember Vizcarra and unanimously carried.
A. APPROVAL OF MINUTES
The City Council is requested to review and approve:
1) Minutes of the City Council Regular Meeting of January 7, 2014;
2) Minutes of the City Council Special Meeting of January 7, 2014;
3) Minutes of the City Council Regular Meeting of January 11, 2014;
4) Minutes of the City Council Special Meeting of January 13,2014.
Action: Approved.
B. PUBLIC SAFETY COMMISSION ACTIONS -MEETING OF JANUARY 8,
2014
The City Council is requested to review the Public Safety Commission actions
of their meeting of January 8, 2014.
Action Received and filed.
C. ADOPTION OF RESOLUTION NO. 14-4695 AMENDING THE RULES OF
ORDER
At the meeting of January 7, 2014, the City Council expressed interest to
reduce the public comment time per speaker during City Council meetings
from five minutes to three minutes. Currently, any member of the public can
address the City Council at the beginning of the meeting, towards the end of
the meeting, during the "New Business" and "Unfinished Business" section.
Additionally, the public has the option of pulling an item on the "Consent
City Council Minutes
January 21, 2014
Page 4 of 10
Calendar" for further discussion. Reducing the public speaker time from five to
three minutes continues to allow sufficient time for the public to share their
comments with City Council, the reduction in time should not have a significant
impact
Since the meeting proceedings are established by City Council by way of the
Rules of Order and Meeting Protocol (Rules of Order), it is necessary to
amend the Rules of Order to change the time limit for public comment on a
meeting agenda.
Action: Adopted Resolution No. 14-4965 approving
amended Rules of Order and Protocol reducing
the public speaker time from five to three
minutes.
D. SOLICITATION OF PROPOSALS FOR FISCAL YEAR (FY) 2014-15
ECONOMIC DEVELOPMENT SERVICES
Over the past three years-given limited staffing-the City's business outreach
component has been generally tasked and contracted to the Chamber through
the monthly publication of Temple City Life, and the hosting of networking
events and grand openings While accomplishment of these tasks have been
met and benefit Chamber members, there is a pressing need to execute a
different and more comprehensive outreach approach in FY 2014-15.
Proposed initiatives identified in the City's Two Year Work Plan include a
citywide business visitation program that assesses local business conditions
and collects information for future policy consideration; and specific dialogue
with the Las Tunas business community that communicates scope and impact
of the upcoming Las Tunas Streetscape and Enhancement Project, while
introducing businesses and property owners to the national Main Street model
for downtown revitalization (e.g., the possible establishment of a business
improvement district).
Recent discussion with Chamber representatives revealed that at this time, the
organization may not have the staffing resources or technical experience to
take on the initiatives. While the Chamber's leadership will continue to
evaluate its ability to perform these services, City staff is recommending the
solicitation of service proposals from economic development consulting firms
(including the Chamber).
Action:
1) Directed staff to circulate a Request for Proposals (RFP) for consultant-
provided economic development services, with solicitation to include the
Temple City Chamber of Commerce; and
2) Directed staff to present in April-as part of the FY 2014-15 City Budget
City Council Minutes
January 21, 2014
Page 5 of 10
process-a recommended scope for FY 2014-15 economic development
services, based on the most successful RFP response.
F. ADOPTION OF RESOLUTION NO. 14-4967 APPROVAL OF PAYMENT OF
BILLS
The City Council is requested to adopt Resolution No. 14-4967 authorizing the
payment of bills.
Action: Adopted Resolution No. 14-4967.
8. UNFINISHED BUSINESS
A. SECOND READING AND ADOPTION OF THE OLSON COMPANY
PROJECT (FILE NO. 130000091), WHICH INCLUDES CREATING AN INFILL
COMMUNITY (IC) OVERLAY ZONING DISTRICT; A ZONE CHANGE FROM
M-2 TO R-2-IC; AND A DEVELOPMENT AGREEMENT FOR THE PROJECT,
LOCATED AT 9250 LOWER AZUSA ROAD (APNS: 8592-005-003 AND 8592-
005-004)
The Olson Land Opportunities, LLC (applicant) is proposing a 74-unit single-
family attached and detached residential project at 9250 Lower Azusa Road.
The project is located at the southernmost portion of the City on Lower Azusa
Road between the Eaton Wash and the Union Pacific Railroad.
On January 7, 2014, the City Council adopted Resolution No. 14-4959
approving the Mitigated Negative Declaration, Initial Study, and Mitigation
Monitoring and Reporting Program; Resolution No. 14-4961 approving a
General Plan Amendment to change the Land Use Designation from Industrial
to Medium Density Residential; and Resolution No. 14-4962 approving the
Tentative Tract Map, Conditional Use Permit, and Site Plan Review to
construct 74 residential units.
In order for the developer to move forward with project, it is necessary for the
City Council to adopt the three Ordinances associated with the project.
Ordinance No. 14-981 establishes an lnfill Community Overlay District,
Ordinance No. 14-988 changes the zoning designation of the project site from
Heavy Manufacturing M-2 to the R-2 Zoning District and the lnfill Community
Overlay District, and Ordinance No. 14-989 approves a Development
Agreement between the City and the applicant. It would be appropriate to
have the second reading and adopt the ordinances at this tirne. Approval of
these ordinances will allow for construction of 7 4 attached and detached
homes on the project site and provide $549,000 to the City for affordable
housing, public art, parks, and sewer reconstruction projects.
Planning Manager Starns gave a brief summary of the staff report.
City Council Minutes
January 21, 2014
Page 6 of 10
Tom Dodson, Tom Dodson & Associate -City's hired consultant, provided
additional information regarding the Negative Declaration relating to the Olson
Project.
Mayor Sternquist opened public comment.
City Council acknowledged a letter received from Barbara Field, Capel One
Company, opposing the project.
Mayor Sternquist closed public comment.
Mayor Pro Tern Blum made a motion to:
1) Adopt Ordinance No. 14-981 creating the lnfill Community (I C) Overlay
Zoning District;
2) Adopt Ordinance No. 14-988 changing the zoning on the project site from
the Heavy Manufacturing (M-2) Zoning District to the R-2 Zoning District
and the lnfill Community (IC) Overlay Zoning District; and
3) Adopt Ordinance No. 14-989 approving a Development Agreement
between the City and the project applicant, Land Opportunities, LLC.
Seconded by Councilmember Chavez and unanimously carried.
9. NEW BUSINESS
A FORMATION OF AN AUDIT COMMITTEE
The main function of the Civil Grand Jury is to investigate county, city, and
joint-power agencies. The Grand Jury acts in a "watch-dog" capacity, by
examining carefully and completely, the operations of various government
agencies within Los Angeles County. Part of the investigation of governmental
agencies includes the ability to audit operations, accounts and records of
officers and departments within the agency under investigation. The Civil
Grand Jury is further charged with investigating individual complaints from
citizens.
Due to problems in the last couple of years in the cities of Bell and Vernon,
and fears of bankruptcy in other cities in California, the Grand Jury undertook
the "Charter Cities Fiscal Health, Governance and Management Practices"
investigation and issued a report dated June 26, 2012. This year's 2012-2013
CGJ Report decided to expand the investigation to all eighty eight (88) cities
within Los Angeles County including all Charter and General Law cities as the
economy has increased the risk of bankruptcies.
City Council Minutes
January 21, 2014
Page 7 of 10
Temple City faired rather well in the Grand Jury's investigation in light of
actions by other cities within Los Angeles County. For greater transparency
and accountability, one recommendation made in the 2012-13 CGJ Report is
that cities should formally establish an audit committee, making it directly
responsible for the work of the independent auditor. As indicted in the 2012-
2013 CGJ Report, it is recommended that the City establish a City Council
audit committee to provide independent review and oversight of financial
reporting processes, internal controls and independent audits.
Administrative Services Director/Acting City Manager Hause gave a brief
summary of the staff report.
Mayor Sternquist opened public comment.
Mayor Sternquist closed public comment.
Mayor Chavez made a motion to establish an Audit Ad Hoc Committee to
determine the structure and scope of work for the Audit Standing Committee.
The Committee will report back to full City Council within the next six months.
Seconded by Councilmember Vizcarra. Mayor Sternquist appointed
Councilmember Yu and Councilmember Chavez to the Audit Ad Hoc
Committee.
10. COMMUNICATIONS-None
11. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY
REDEVELOPMENT AGENCY MEETING
At 10:00 p.m., the City Council recessed to the Successor Agency Meeting.
RECONVENE AS CITY COUNCIL
The City Council meeting was reconvened at 10:01 p.m. with all Councilmembers
present.
12. ACTIONS TAKEN BY CITY AS SUCCESSOR AGENCY TO THE TEMPLE
CITY COMMUNITY REDEVELOPMENT AGENCY-None
13. UPDATE FROM CITY MANAGER
Acting City Manager/Administrative Services Director Hause announced upcoming
City events: Saturday, January 25, Neighborhood Clean Up Day (i.e., Sereno-
Sultana) from 8:00a.m. to 12:00 p.m. for non-hazardous material and yard waste;
Saturday, January 29, City's Lunar New Year Dim Sum and Tea at Live Oak Park
Picnic Shelter starting at 10:30 a.m.; Friday, January 31, Camellia Festival Royalty
Coronation starting at 7:00p.m., Live Oak Park; and Saturday, February 1, Chinese
City Council Minutes
January 21,2014
Page 8 of 10
New Year Street Festival from 9:00a.m. to 5:00p.m. on Las Tunas Drive.
14. COUNCIL REPORTS REGARDING AD HOC OR STANDING COMMITTEE
MEETINGS
A. Rosemead Boulevard Improvement Project Standing Committee
(Councilmember Yu and Mayor ProTem Blum)-Formed 6/3/2011
Mayor ProTem Blum announced that the standing committee met last Friday,
January 17, and will meet again on January 31.
B. School District/City Standing Committee
(Councilmember Chavez and Mayor ProTem Blum)-Formed 1/3/2012
None
C. City Code Review Standing Committee
(Councilmember Chavez and Vizcarra)-Formed 11/6/2012
None
D. Strategic Planning Ad Hoc Committee
(Councilmember Yu and Mayor ProTem Blum)-Formed 4/2/2013
Mayor ProTem Blum announced that the ad hoc committee met last Friday on
January 17. Staff has been given directions on how to move forward with the
implementation of the Strategic Plan as was discussed during the January 11
study session.
E. Civic Center Master Plan Standing Committee
(Councilmember Yu and Mayor ProTem Blum)-Formed 5/13/2013
None
F. Las Tunas Drive Streetscape & Pedestrian Improvement Standing Committee
(CouncilmemberVizcarra and Yu)-Formed 8/20/2013
None
15. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER'S REGULAR
AGENDA
A. COUNCILMEMBER CHAVEZ-None
B. COUNCILMEMBER VIZCARRA-None
City Council Minutes
January 21, 2014
Page 9 of 10
C. COUNCILMEMBER YU
Asked staff if the street and traffic control has been taken care of for the
upcoming Chinese New Year Street Festival.
D. MAYOR PROTEM BLUM
Directed staff to submit a report to City Council for consideration an ordinance
to allow local Churches to host Remote Caller Bingo games in 60 days.
E. MAYOR STERNQUIST
Thanked staff for putting together the Neighborhood Clean Up event as part of
"Complete Neighborhood" initiative.
Announced that the Temple City High School will host an E-Waste collection
on Saturday and Sunday, January 25 -26 and from 8:00 a.m. to 3:00 p.m.
She encouraged the public to participate.
Mayor Sternquist established the Strategic Plan Implementation Standing
Committee and appointed Councilmember Yu and Mayor ProTem Blum to the
standing committee.
16. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF
CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE
EXPENDITURES
A. COUNCILMEMBER CHAVEZ-None
B. COUNCILMEMBER VIZCARRA-None
C. COUNCILMEMBER YU-None
D. MAYOR PROTEM BLUM-None
E. MAYOR STERNQUIST-None
17. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA
-None
18. Closed Session
The City Council recessed to a closed session at 10:19 p.m.
A. Purpose:
Title:
Authority:
Public Employee Appointment
Interim City Manager and City Manager
Government Code Section 54957
City Council Minutes
January 21,2014
Page 10 of 10
The meeting reconvened at 11:02 p.m. with all Councilmembers present
Council received briefing from City Attorney. No reportable action.
19. ADJOURNMENT
The City Council's Regular Meeting was adjourned at 11 :02 p.m.
Mayor
ATTEST:
City Clerk