Loading...
HomeMy Public PortalAbout02) 7A-1 CCM 2014-01-211. CALL TO ORDER CITY COUNCIL TEMPLE CITY, CALIFORNIA REGULAR MEETING JANUARY 21,2014 AGENDA ITEM 7.A-1. Mayor Sternquist called the City Council Regular Meeting to order at 7:30p.m. 1n the Council Chambers located at 5938 Kauffman Avenue, Temple City. 2. ROLL CALL PRESENT: ABSENT: ALSO PRESENT: 3. INVOCATION Councilmember-Chavez, Vizcarra, Yu, Blum and Sternquist Councilmember-None Acting City Manager/ Administrative Services Director Hause, City Attorney Vail, City Clerk Kuo, Parks and Recreation Director Burroughs and Planning Manager Starns. Pastor Darrel Kelty from Community of Christ, 94688 Broadway, provided the Invocation. 4. PLEDGE OF ALLEGIANCE Brownie Troop 5141 led those present in the Pledge of Allegiance to the Flag. 5. CEREMONIAL MATTERS-PRESENTATIONS A. TEMPLE CITY CHAMBER OF COMMERCE MONTHLY REPORT Peter Choi, Temple City Chamber of Commerce President/CEO, gave an update of the Chamber's activities and summary of their quarterly report. 6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA Jing Li, Temple City Library Manager, announced upcoming library events and activities for the month of February. Teresa Moreno and Brownie Troop 5141, gave a presentation regarding their project "Live Oak Park Project" and requested the City Council's support to plant trees on the north side of the Live Oak Park ball field. City Council Minutes January 21, 2014 Page 2 of 10 Lynne Best, Temple City Historical Society Chairman, announced upcoming dine- out fund raising events for the Historical Society. They have dine-out events once a month and invited the public to attend. Dan DeBoer and Lydia Johnston, Temple City residents, spoke regarding traffic concerns on Muscatel. They commented on the increased number of unsafe drivers and speeding cars on Muscatel. Fred Jast, Temple City resident, commented on the price he is paying for his trash service with Athens. Joanne Coco, Temple City resident, commented regarding the Oak tree in front of her home and expressed concerns about tripping over the acorns. Mayor Sternquist moved closed session item 18B out of agenda order to be heard. 18. Closed Session The City Council recessed to a closed session at 8:20p.m. B. Purpose: Potential Cases: Authority: Representatives: Anticipated Litigation Three (3) Government Code Section 54956.9(b) City Attorney The meeting reconvened at 9:08 p.m. with all Councilmembers present. Council received status update from City Attorney. No reportable action. 7. CONSENT CALENDAR Acting City Manager/Administrative Services Director Hause pulled item E for staff presentation. E. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) JUNE 30, 2013 A CAFR is a set of United States government financial statements comprising the financial report of a state, municipal or other governmental entity that complies with the accounting requirements, Generally Accepted Accounting Principles (GAAP), created and circulated by the Governmental Accounting Standards Board (GASB). The CAFR accounting structure provides for standardization financial reporting. As a recipient of Federal grant funds in past years, the City has been required to be in compliance with the requirements of the Office of Management and City Council Minutes January 21, 2014 Page 3 of 10 Budget Circular A-133, Audits of States, Local Governments and Non-Profit Organizations. The process, to ensure that the City is in compliance with this Circular, is commonly known as the "Single Audit". The reports are in the process of being completed. All Single Audits are due to the Federal reporting agencies nine months after the close of the fiscal year, (i.e., March 31, 2014). Once these reports are complete, staff will return to the City Council for a recommendation of receive and file. Peggy McBride, Principal of Vasquez and Company-City's independent audit firm, gave a brief summary of their audit result. Councilmember Yu made a motion to receive and file the Comprehensive Annual Financial Report (CAFR) for the year ended June 30, 2013. Seconded by Mayor ProTem Blum and unanimously carried. Mayor Pro Tem Blum moved to approve the Consent Calendar, seconded by Councilmember Vizcarra and unanimously carried. A. APPROVAL OF MINUTES The City Council is requested to review and approve: 1) Minutes of the City Council Regular Meeting of January 7, 2014; 2) Minutes of the City Council Special Meeting of January 7, 2014; 3) Minutes of the City Council Regular Meeting of January 11, 2014; 4) Minutes of the City Council Special Meeting of January 13,2014. Action: Approved. B. PUBLIC SAFETY COMMISSION ACTIONS -MEETING OF JANUARY 8, 2014 The City Council is requested to review the Public Safety Commission actions of their meeting of January 8, 2014. Action Received and filed. C. ADOPTION OF RESOLUTION NO. 14-4695 AMENDING THE RULES OF ORDER At the meeting of January 7, 2014, the City Council expressed interest to reduce the public comment time per speaker during City Council meetings from five minutes to three minutes. Currently, any member of the public can address the City Council at the beginning of the meeting, towards the end of the meeting, during the "New Business" and "Unfinished Business" section. Additionally, the public has the option of pulling an item on the "Consent City Council Minutes January 21, 2014 Page 4 of 10 Calendar" for further discussion. Reducing the public speaker time from five to three minutes continues to allow sufficient time for the public to share their comments with City Council, the reduction in time should not have a significant impact Since the meeting proceedings are established by City Council by way of the Rules of Order and Meeting Protocol (Rules of Order), it is necessary to amend the Rules of Order to change the time limit for public comment on a meeting agenda. Action: Adopted Resolution No. 14-4965 approving amended Rules of Order and Protocol reducing the public speaker time from five to three minutes. D. SOLICITATION OF PROPOSALS FOR FISCAL YEAR (FY) 2014-15 ECONOMIC DEVELOPMENT SERVICES Over the past three years-given limited staffing-the City's business outreach component has been generally tasked and contracted to the Chamber through the monthly publication of Temple City Life, and the hosting of networking events and grand openings While accomplishment of these tasks have been met and benefit Chamber members, there is a pressing need to execute a different and more comprehensive outreach approach in FY 2014-15. Proposed initiatives identified in the City's Two Year Work Plan include a citywide business visitation program that assesses local business conditions and collects information for future policy consideration; and specific dialogue with the Las Tunas business community that communicates scope and impact of the upcoming Las Tunas Streetscape and Enhancement Project, while introducing businesses and property owners to the national Main Street model for downtown revitalization (e.g., the possible establishment of a business improvement district). Recent discussion with Chamber representatives revealed that at this time, the organization may not have the staffing resources or technical experience to take on the initiatives. While the Chamber's leadership will continue to evaluate its ability to perform these services, City staff is recommending the solicitation of service proposals from economic development consulting firms (including the Chamber). Action: 1) Directed staff to circulate a Request for Proposals (RFP) for consultant- provided economic development services, with solicitation to include the Temple City Chamber of Commerce; and 2) Directed staff to present in April-as part of the FY 2014-15 City Budget City Council Minutes January 21, 2014 Page 5 of 10 process-a recommended scope for FY 2014-15 economic development services, based on the most successful RFP response. F. ADOPTION OF RESOLUTION NO. 14-4967 APPROVAL OF PAYMENT OF BILLS The City Council is requested to adopt Resolution No. 14-4967 authorizing the payment of bills. Action: Adopted Resolution No. 14-4967. 8. UNFINISHED BUSINESS A. SECOND READING AND ADOPTION OF THE OLSON COMPANY PROJECT (FILE NO. 130000091), WHICH INCLUDES CREATING AN INFILL COMMUNITY (IC) OVERLAY ZONING DISTRICT; A ZONE CHANGE FROM M-2 TO R-2-IC; AND A DEVELOPMENT AGREEMENT FOR THE PROJECT, LOCATED AT 9250 LOWER AZUSA ROAD (APNS: 8592-005-003 AND 8592- 005-004) The Olson Land Opportunities, LLC (applicant) is proposing a 74-unit single- family attached and detached residential project at 9250 Lower Azusa Road. The project is located at the southernmost portion of the City on Lower Azusa Road between the Eaton Wash and the Union Pacific Railroad. On January 7, 2014, the City Council adopted Resolution No. 14-4959 approving the Mitigated Negative Declaration, Initial Study, and Mitigation Monitoring and Reporting Program; Resolution No. 14-4961 approving a General Plan Amendment to change the Land Use Designation from Industrial to Medium Density Residential; and Resolution No. 14-4962 approving the Tentative Tract Map, Conditional Use Permit, and Site Plan Review to construct 74 residential units. In order for the developer to move forward with project, it is necessary for the City Council to adopt the three Ordinances associated with the project. Ordinance No. 14-981 establishes an lnfill Community Overlay District, Ordinance No. 14-988 changes the zoning designation of the project site from Heavy Manufacturing M-2 to the R-2 Zoning District and the lnfill Community Overlay District, and Ordinance No. 14-989 approves a Development Agreement between the City and the applicant. It would be appropriate to have the second reading and adopt the ordinances at this tirne. Approval of these ordinances will allow for construction of 7 4 attached and detached homes on the project site and provide $549,000 to the City for affordable housing, public art, parks, and sewer reconstruction projects. Planning Manager Starns gave a brief summary of the staff report. City Council Minutes January 21, 2014 Page 6 of 10 Tom Dodson, Tom Dodson & Associate -City's hired consultant, provided additional information regarding the Negative Declaration relating to the Olson Project. Mayor Sternquist opened public comment. City Council acknowledged a letter received from Barbara Field, Capel One Company, opposing the project. Mayor Sternquist closed public comment. Mayor Pro Tern Blum made a motion to: 1) Adopt Ordinance No. 14-981 creating the lnfill Community (I C) Overlay Zoning District; 2) Adopt Ordinance No. 14-988 changing the zoning on the project site from the Heavy Manufacturing (M-2) Zoning District to the R-2 Zoning District and the lnfill Community (IC) Overlay Zoning District; and 3) Adopt Ordinance No. 14-989 approving a Development Agreement between the City and the project applicant, Land Opportunities, LLC. Seconded by Councilmember Chavez and unanimously carried. 9. NEW BUSINESS A FORMATION OF AN AUDIT COMMITTEE The main function of the Civil Grand Jury is to investigate county, city, and joint-power agencies. The Grand Jury acts in a "watch-dog" capacity, by examining carefully and completely, the operations of various government agencies within Los Angeles County. Part of the investigation of governmental agencies includes the ability to audit operations, accounts and records of officers and departments within the agency under investigation. The Civil Grand Jury is further charged with investigating individual complaints from citizens. Due to problems in the last couple of years in the cities of Bell and Vernon, and fears of bankruptcy in other cities in California, the Grand Jury undertook the "Charter Cities Fiscal Health, Governance and Management Practices" investigation and issued a report dated June 26, 2012. This year's 2012-2013 CGJ Report decided to expand the investigation to all eighty eight (88) cities within Los Angeles County including all Charter and General Law cities as the economy has increased the risk of bankruptcies. City Council Minutes January 21, 2014 Page 7 of 10 Temple City faired rather well in the Grand Jury's investigation in light of actions by other cities within Los Angeles County. For greater transparency and accountability, one recommendation made in the 2012-13 CGJ Report is that cities should formally establish an audit committee, making it directly responsible for the work of the independent auditor. As indicted in the 2012- 2013 CGJ Report, it is recommended that the City establish a City Council audit committee to provide independent review and oversight of financial reporting processes, internal controls and independent audits. Administrative Services Director/Acting City Manager Hause gave a brief summary of the staff report. Mayor Sternquist opened public comment. Mayor Sternquist closed public comment. Mayor Chavez made a motion to establish an Audit Ad Hoc Committee to determine the structure and scope of work for the Audit Standing Committee. The Committee will report back to full City Council within the next six months. Seconded by Councilmember Vizcarra. Mayor Sternquist appointed Councilmember Yu and Councilmember Chavez to the Audit Ad Hoc Committee. 10. COMMUNICATIONS-None 11. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY MEETING At 10:00 p.m., the City Council recessed to the Successor Agency Meeting. RECONVENE AS CITY COUNCIL The City Council meeting was reconvened at 10:01 p.m. with all Councilmembers present. 12. ACTIONS TAKEN BY CITY AS SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY-None 13. UPDATE FROM CITY MANAGER Acting City Manager/Administrative Services Director Hause announced upcoming City events: Saturday, January 25, Neighborhood Clean Up Day (i.e., Sereno- Sultana) from 8:00a.m. to 12:00 p.m. for non-hazardous material and yard waste; Saturday, January 29, City's Lunar New Year Dim Sum and Tea at Live Oak Park Picnic Shelter starting at 10:30 a.m.; Friday, January 31, Camellia Festival Royalty Coronation starting at 7:00p.m., Live Oak Park; and Saturday, February 1, Chinese City Council Minutes January 21,2014 Page 8 of 10 New Year Street Festival from 9:00a.m. to 5:00p.m. on Las Tunas Drive. 14. COUNCIL REPORTS REGARDING AD HOC OR STANDING COMMITTEE MEETINGS A. Rosemead Boulevard Improvement Project Standing Committee (Councilmember Yu and Mayor ProTem Blum)-Formed 6/3/2011 Mayor ProTem Blum announced that the standing committee met last Friday, January 17, and will meet again on January 31. B. School District/City Standing Committee (Councilmember Chavez and Mayor ProTem Blum)-Formed 1/3/2012 None C. City Code Review Standing Committee (Councilmember Chavez and Vizcarra)-Formed 11/6/2012 None D. Strategic Planning Ad Hoc Committee (Councilmember Yu and Mayor ProTem Blum)-Formed 4/2/2013 Mayor ProTem Blum announced that the ad hoc committee met last Friday on January 17. Staff has been given directions on how to move forward with the implementation of the Strategic Plan as was discussed during the January 11 study session. E. Civic Center Master Plan Standing Committee (Councilmember Yu and Mayor ProTem Blum)-Formed 5/13/2013 None F. Las Tunas Drive Streetscape & Pedestrian Improvement Standing Committee (CouncilmemberVizcarra and Yu)-Formed 8/20/2013 None 15. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER'S REGULAR AGENDA A. COUNCILMEMBER CHAVEZ-None B. COUNCILMEMBER VIZCARRA-None City Council Minutes January 21, 2014 Page 9 of 10 C. COUNCILMEMBER YU Asked staff if the street and traffic control has been taken care of for the upcoming Chinese New Year Street Festival. D. MAYOR PROTEM BLUM Directed staff to submit a report to City Council for consideration an ordinance to allow local Churches to host Remote Caller Bingo games in 60 days. E. MAYOR STERNQUIST Thanked staff for putting together the Neighborhood Clean Up event as part of "Complete Neighborhood" initiative. Announced that the Temple City High School will host an E-Waste collection on Saturday and Sunday, January 25 -26 and from 8:00 a.m. to 3:00 p.m. She encouraged the public to participate. Mayor Sternquist established the Strategic Plan Implementation Standing Committee and appointed Councilmember Yu and Mayor ProTem Blum to the standing committee. 16. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE EXPENDITURES A. COUNCILMEMBER CHAVEZ-None B. COUNCILMEMBER VIZCARRA-None C. COUNCILMEMBER YU-None D. MAYOR PROTEM BLUM-None E. MAYOR STERNQUIST-None 17. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA -None 18. Closed Session The City Council recessed to a closed session at 10:19 p.m. A. Purpose: Title: Authority: Public Employee Appointment Interim City Manager and City Manager Government Code Section 54957 City Council Minutes January 21,2014 Page 10 of 10 The meeting reconvened at 11:02 p.m. with all Councilmembers present Council received briefing from City Attorney. No reportable action. 19. ADJOURNMENT The City Council's Regular Meeting was adjourned at 11 :02 p.m. Mayor ATTEST: City Clerk