HomeMy Public PortalAbout05.15.21 FinCom Packet-TMTown of Brewster Finance Committee
2198 Main St., Brewster, MA 02631
fincommeeting@brewster-ma.gov
(508) 896-3701
MEETING AGENDA
Stony Brook Elementary School – Baseball Field
Underpass Rd., Brewster, MA
May 15, 2021 at 9:00 AM Finance
Committee
Harvey (Pete) Dahl
Chair
Frank Bridges
Vice Chair
William Meehan
Clerk
Andrew Evans
Alex Hopper
Honey Pivirotto
Robert Tobias
Robert Young
Town
Administrator
Peter Lombardi
Finance Director
Mimi Bernardo
1.Call to Order
2.Declaration of a Quorum
3.Recording Statement
4.Public Announcements and Comment: Members of the public may address the Finance Committee on
matters not on the meeting’s agenda for a maximum 3-5 minutes at the Chair’s discretion. Under the Open Meeting
Law, the Finance Committee is unable to reply but may add items presented to a future agenda.
5.Town Administrator/Finance Director Report
6. Discussion and Vote on remaining Town Meeting Warrant Articles
7. Next Finance Committee Meeting – 06/16/21
8. Adjournment
Date Posted:Date Revised:Received by Town Clerk:
April 30, 2021
Mr. Paul Anderson, Superintendent
Brewster Water Department
165 Commerce Park Road
Brewster, MA 02631
RE: Recommendation to Award
Water System Facilities Generators
Town of Brewster, MA
Contract #265-2002
Dear Mr. Anderson,
Sealed bids for the subject contract were received through ProjectDog’s electronic bidding system
on April 22, 2021 at 2:00 p.m. Bids were received from four Contractors. Environmental Partners has
checked the bid proposals for completeness and accuracy, in accordance with the Contract
Documents and the provisions and requirements of M.G.L. Chapter 30, Section 39M. Enclosed is a
detailed Bid Tabulation of the bid prices included with each bid. Based on our review of bid prices,
Phillips Electric Inc. is the apparent low bidder with a bid price of $578,000.00.
As required by the bid documents, Phillips Electric Inc. (Phillips) submitted references with their bid.
We spoke with three of the references provided in their bid form. Based on our reference checks, we
have determined that Phillips is recommended. References indicated that Phillips provides a good
quality of work, but that communication has been a challenge on some projects. Environmental
Partners has not worked with Phillips in the past. Reference telephone logs are attached.
Based on the information provided herein, we have determined that Phillips is the lowest
responsible and eligible bidder under the provisions of M.G.L. Chapter 30, Section 39M. As a result,
we recommend award of the Water System Facilities Generators, Contract #265-2002 to Phillips
Electric Inc.
Per your request, Environmental Partners recommends that the Town include a contingency of 17%
($100,000.00) in the funding request at Town Meeting to mitigate any issues that may come up
during construction. This comes out to a total of $678,000.00.
Please find enclosed a “Notice of Award”, which reflects Environmental Partners’ recommendation.
As noted in the project documents, the award of the project is subject to a positive Spring 2021
Town Meeting vote. If you are in agreement with our recommendation, please have the Town
Manager sign the attached “Notice of Award” following the approval of funds, and return it to my
attention. We will forward the signed Notice of Award to Phillips Electric Inc., along with the other
contract document requirements. Phillips Electric Inc. will then have 10 days to sign and execute the
contract, and return it to the Town for execution.
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envpartners.com
Please feel free to contact me at (617) 657-0292 or awp@envpartners.com with any questions or
concerns.
Sincerely,
Environmental Partners Group, Inc.
Alston W.C. Potts, PE
Project Engineer
P: 617.657.0292
E: awp@envpartners.com
CC Donna Kalinick, Assistant Town Administrator, Town of Brewster
Dave Patangia, PE, Principal, Environmental Partners
Attachments Bid Tabulation and Administrative Review
Reference Telephone Logs
Notice of Award (00550-1)
Bid Tabulation and Administrative Review
Apparent Order
of Bidders Company Base Bid
1 Phillips Electric $578,000.00
2 Fall River Electrical Associates $636,565.00
3 Sparks Electric $662,188.00
4 Robert B Our $690,145.00
APRIL 22, 2021, 2:00 PM
Bids submitted electronically via ProjectDog
BID OPENING
CONTRACT #265-2002
WATER SYSTEM FACILITIES GENERATORS
TOWN OF BREWSTER, MA
CONTRACTOR CONTRACTOR
BASE BID PRICE BID SIGNED BID BOND BID BOND
AFFIDAVIT1
NON-
COLLUSIVE
AFFIDAVIT
CERTIFICATE
OF
CORPORATE
VOTE2
STATE TAXES
CERTIFICATION
OSHA 10HR
CERTIFICATION
PROJECT
REFERENCES /
BIDDER
EXPERIENCE
ADDENDUM 1
Phillips Electric $578,000.00 ✓✓N/A ✓✓✓✓✓✓
Fall River Electrical
Associates $636,565.00 ✓✓N/A ✓✓✓✓✓✓
Sparks Electric $662,188.00 ✓✓N/A ✓✓✓✓✓✓
Robert B Our $690,145.00 ✓✓N/A ✓✓✓✓✓✓
Notes
1. Bid Bond Affidavit only required if cash/check used for Bid Bond.
2. Corporations only
APRIL 22, 2021, 2:00 PM
WATER SYSTEM FACILITIES GENERATORS
BID OPENING ADMINISTRATIVE REVIEW
TOWN OF BREWSTER, MA
CONTRACT #265-2002
Bids submitted electronically via ProjectDog
Item No.Description Unit
Unit Price Extended Price Unit Price Reported Price Calculated Price Unit Price Reported Price Calculated Price Unit Price Reported Price Calculated Price Unit Price Reported Price Calculated Price
1 Mobilization & Demobilization 1 LS 22,920.00$ 22,920.00$ 21,988.00$ 21,988.00$ 21,988.00$ 6,000.00$ 6,000.00$ 6,000.00$ 6,020.00$ 6,020.00$ 6,020.00$ 25,000.00$ 25,000.00$ 25,000.00$
2 Well Station #1 1 LS 127,800.00$ 127,800.00$ 121,550.00$ 121,550.00$ 121,550.00$ 161,121.00$ 161,121.00$ 161,121.00$ 149,397.00$ 149,397.00$ 149,397.00$ 140,400.00$ 140,400.00$ 140,400.00$
3 Lime Station #1 1 LS 36,300.00$ 36,300.00$ 65,480.00$ 65,480.00$ 65,480.00$ 62,742.00$ 62,742.00$ 62,742.00$ 80,600.00$ 80,600.00$ 80,600.00$ 95,850.00$ 95,850.00$ 95,850.00$
4 Well Station #2 1 LS 138,900.00$ 138,900.00$ 125,500.00$ 125,500.00$ 125,500.00$ 148,074.00$ 148,074.00$ 148,074.00$ 146,559.00$ 146,559.00$ 146,559.00$ 139,972.00$ 139,972.00$ 139,972.00$
5 Well Station #4 1 LS 126,400.00$ 126,400.00$ 116,552.00$ 116,552.00$ 116,552.00$ 129,977.00$ 129,977.00$ 129,977.00$ 146,369.00$ 146,369.00$ 146,369.00$ 139,403.00$ 139,403.00$ 139,403.00$
6 Greensand WTP 1 LS 118,300.00$ 118,300.00$ 96,710.00$ 96,710.00$ 96,710.00$ 102,150.00$ 102,150.00$ 102,150.00$ 99,993.00$ 99,993.00$ 99,993.00$ 118,070.00$ 118,070.00$ 118,070.00$
7 Rock Excavation 10 CY 100.00$ 1,000.00$ 120.00$ 1,200.00$ 1,200.00$ 0.06$ 0.60$ 0.60$ 295.00$ 2,950.00$ 2,950.00$ 95.00$ 950.00$ 950.00$
8 Exploratory Excavation 40 CY 112.50$ 4,500.00$ 63.00$ 2,520.00$ 2,520.00$ 0.01$ 0.40$ 0.40$ 95.00$ 3,800.00$ 3,800.00$ 100.00$ 4,000.00$ 4,000.00$
9 Integration Services Allowance 1 LS 7,500.00$ 7,500.00$ 7,500.00$ 7,500.00$ 7,500.00$ 7,500.00$ 7,500.00$ 7,500.00$ 7,500.00$ 7,500.00$ 7,500.00$ 7,500.00$ 7,500.00$ 7,500.00$
10 Electric Utility Coordination Allowance 1 LS 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$
11 Gas Utility Coordination Allowance 1 LS 4,000.00$ 4,000.00$ 4,000.00$ 4,000.00$ 4,000.00$ 4,000.00$ 4,000.00$ 4,000.00$ 4,000.00$ 4,000.00$ 4,000.00$ 4,000.00$ 4,000.00$ 4,000.00$
Base Bid Total and Basis of Award 602,620.00$ 578,000.00$ 636,565.00$ 662,188.00$ 690,145.00$
BID OPENING TABULATION
WATER SYSTEM FACILITIES GENERATORS
TOWN OF BREWSTER, MA
CONTRACT #265-2001
Bids submitted electronically via ProjectDog
APRIL 22, 2021, 2:00 PM
636,565.00$
Bid
Quantity Fall River Electrical Associates Robert B Our
690,145.00$
Sparks Electric
662,188.00$
Phillips Electric
578,000.00$
Engineer's Estimate
Reference Telephone Logs
envpartners.com
PHONE LOG
Date: April, 23 2021
Time: 11:52 AM
By Arwa Almutabagani, Environmental Partners Group, Inc.
Spoke To Arthur Markos, Tewksbury DPW – Engineering Department
Phone No. 978.640.4440
Subject WATER SYSTEM FACILITIES GENERATORS, Reference Check for Phillips Electric
________________________________________________________________________________________________________
Purpose of the call: Checking Phillips Electric reference for the BREWSTER WATER SYSTEM
FACILITIES GENERATOR project in BREWSTER, MA.
Project Title: Tewksbury Generators
Project Location: Tewksbury, MA
Project Cost: $769,000
Project Completion Date: 01/2021
1. Did they perform the work in accordance with the plans and specifications? Were you
satisfied with the quality of their work?
Yes.
2. Was the project completed on schedule? If not, were the schedule delays attributable
to the Contractor?
Not on schedule. They had issues with delivery of the generators, but it was attributable to the
contractor.
3. Was the project completed within budget?
Yes.
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4. How many change orders did the project have? Were the change order requests
justified? Were any change orders owner-directed?
Eight change orders all mutually agreed upon.
5. Did the contractor provide timely and complete contract submittals and
documentation?
Yes.
6. Did the Contractor provide a dedicated Project Manager and Field Superintendent?
Was the work adequately supervised and managed? Did the contractor’s office and
field staff communicate effectively?
Yes, Tewksbury also had a consultant engineer to help with the project.
7. Were there after-hours issues identified during construction? If yes, was the
contractor responsive in addressing the issues?
Yes, they were responsive. It took a little bit of coercing, called multiple times to make sure they
address the issue.
8. Were there any major problems encountered during construction? If so, how where
they handled by the contractor? Did the contractor actively participate in problem
resolution?
No major problems but very active in trying to resolve any problems.
9. Did the contractor perform the work safely and efficiently without undo impact to the
public?
Yes.
10. Do you have pending litigation with Contractor?
No.
11. Would you recommend them for another project?
Yes, they do very good work (family owned business).
12. Other Comments:
No.
envpartners.com
PHONE LOG
Date: April 28, 2021
Time: 12:55 PM
By Arwa Almutabagani, Environmental Partners Group, Inc.
Spoke To Tom Murphy, Gravity Construction
Phone No. 781.858.6867
Subject WATER SYSTEM FACILITIES GENERATORS, Reference Check for Phillips Electric
________________________________________________________________________________________________________
Purpose of the call: Checking Phillips Electric reference for the BREWSTER WATER SYSTEM
FACILITIES GENERATOR project in BREWSTER, MA.
Project Title: Gravity Construction
Project Location: 86-(C2) Washington Street, Plainville, MA
Project Cost: $87,000
Project Completion Date: 1/2021
1. Did they perform the work in accordance with the plans and specifications? Were you
satisfied with the quality of their work?
Yes.
2. Was the project completed on schedule? If not, were the schedule delays attributable
to the Contractor?
On schedule.
3. Was the project completed within budget?
Yes.
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4. How many change orders did the project have? Were the change order requests
justified? Were any change orders owner-directed?
No change orders.
5. Did the contractor provide timely and complete contract submittals and
documentation?
Yes.
6. Did the Contractor provide a dedicated Project Manager and Field Superintendent?
Was the work adequately supervised and managed? Did the contractor’s office and
field staff communicate effectively?
Yes.
7. Were there after-hours issues identified during construction? If yes, was the
contractor responsive in addressing the issues?
None.
8. Were there any major problems encountered during construction? If so, how where
they handled by the contractor? Did the contractor actively participate in problem
resolution?
No major problems.
9. Did the contractor perform the work safely and efficiently without undo impact to the
public?
Yes.
10. Do you have pending litigation with Contractor?
No.
11. Would you recommend them for another project?
Yes.
12. Other Comments:
No.
envpartners.com
PHONE LOG
Date: April 29, 2021
Time: 3:19 PM
By Arwa Almutabagani, Environmental Partners Group, Inc.
Spoke To Vicki Halmen, Town of Ipswich – Utilities Department
Phone No. 978.356.6635 ext 2108
Subject WATER SYSTEM FACILITIES GENERATORS, Reference Check for Phillips Electric
________________________________________________________________________________________________________
Purpose of the call: Checking Phillips Electric reference for the BREWSTER WATER SYSTEM
FACILITIES GENERATOR project in BREWSTER, MA.
Project Title: Lappins Sewer Pump Generator
Project Location: 227 High St, Ipswich, MA
Project Cost: $46,340
Project Completion Date: 11/2020
1. Did they perform the work in accordance with the plans and specifications? Were you
satisfied with the quality of their work?
Yes.
2. Was the project completed on schedule? If not, were the schedule delays attributable
to the Contractor?
It took longer than expected because of equipment delay.
3. Was the project completed within budget?
No. Change order plus technical changes resulted in the project being over budget. Vicki believes
that the contractor was aware of the problem and they did not acknowledge it earlier.
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4. How many change orders did the project have? Were the change order requests
justified? Were any change orders owner-directed?
One change order. It was justified but it could have been addressed earlier, efficiently, and
equitably.
5. Did the contractor provide timely and complete contract submittals and
documentation?
Yes.
6. Did the Contractor provide a dedicated Project Manager and Field Superintendent?
Was the work adequately supervised and managed? Did the contractor’s office and
field staff communicate effectively?
Yes.
7. Were there after-hours issues identified during construction? If yes, was the
contractor responsive in addressing the issues?
No after-hours issues.
8. Were there any major problems encountered during construction? If so, how where
they handled by the contractor? Did the contractor actively participate in problem
resolution?
Issue regarding change order could have been communicated better.
9. Did the contractor perform the work safely and efficiently without undo impact to the
public?
Yes.
10. Do you have pending litigation with Contractor?
No.
11. Would you recommend them for another project?
Yes.
12. Other Comments:
Their work was fine, but be careful about specifications and communication.
Notice of Award (00550-1)
Water System NOTICES Brewster, Massachusetts
Facilities Generators 00550-1
265-2001
NOTICE OF AWARD
TO: Phillips Electric, Inc. DATE:
69 Milton Street
Dedham, MA 02026
PROJECT DESCRIPTION: Water System Facilities Generators, Town of Brewster
The Owner has considered the Bid submitted by you for the above described Work on April
22, 2021 in response to its Advertisement for Bids and Instructions to Bidders.
You are hereby notified that your Bid has been accepted for Items totaling the amount of
$578,000.00 (Five Hundred Seventy Eight Thousand Dollars and Zero Cents).
You are required by the Instructions to Bidders to execute the Contract Agreement and furnish
the required Contractor's Performance Bond, Payment Bond and certificates of insurance within
ten (10) days from the date of this Notice of Award.
If you fail to execute said Agreement and to furnish said Bonds and Insurance within ten (10)
days from the date of this Notice, said Owner will be entitled to consider all your rights arising
out of the Owner's acceptance of your Bid as abandoned and as a forfeiture of your Bid Bond.
The Owner will be entitled to such other rights as may be granted by law.
You are required to return an acknowledged copy of this Notice of Award to the Owner. Dated
this ______ day of ____________, 20___.
By Its Town Administrator:
_________________________________ _______________________________
Date
ACCEPTANCE OF NOTICE
Receipt of the above Notice of Award is hereby acknowledged, this, the day of
, 20___.
By: ______________________________________
Title: _____________________________________
1
Brewster Ladies Library, July 1, 2021 through June 30, 2023
SEIU LOCAL 888
BREWSTER LADIES’ LIBRARY CHAPTER
AND
BREWSTER LADIES’ LIBRARY ASSOCIATION
This MEMORANDUM OF AGREEMENT is entered into by and between the Town of Brewster
(hereinafter the "Town") and the SEIU, Local 888, Brewster Library Employees (hereinafter the
“Union").
WHEREAS, the Town and the Union had entered into a collective bargaining agreement for the
period July 1, 2020 through June 30, 2021.
WHEREAS, the Town and the Union have, pursuant to Massachusetts General Laws Chapter
150E, negotiated the terms of a successor agreement for the period July 1, 2021, through and
including June 30, 2023;
NOW, THEREFORE, in consideration of mutual covenants and promises and subject to the
ratification of the respective parties, it is agreed as follows:
1.The terms and conditions set forth in the Collective Bargaining Agreement for the period
July 1, 2020, through and including June 30, 2021 shall continue in full force and effect
for the period July 1, 2021, through and including June 30, 2023, except as modified by
this MEMORANDUM OF AGREEMENT
2.Minor formatting/grammatical changes to Articles 1.1, 2.3, 11.3, and 2
3. Article 13 – Holidays
Effective July 1, 2021, amend Article 13, Holidays, as follows:
13.1 The Library shall pay full-time employees for the following fourteen (14) holidays under
the following conditions:
New Year’s Day Labor Day
Columbus Day
Martin Luther King’s Birthday Veterans’ Day
Presidents’ Day Thanksgiving Day
Patriots’ Day Day after Thanksgiving
Memorial Day Christmas Eve
Juneteenth
Independence Day
Christmas Day
Full time employees will receive the pay they otherwise would have earned for holidays that occur
on a day they are scheduled to work. Full time employees will receive seven (7) hours of
compensatory time for holidays that occur on days they are not scheduled to work.
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Brewster Ladies Library, July 1, 2021 through June 30, 2023
13.2 Compensatory time may not be carried over into the next anniversary year and no payment
shall be made at separation of employment for unused time. This includes any compensatory time
earned under the provisions of 11.1.
13.3 Part-time employees shall be paid for five (5) hours for eight (8) paid holidays:
New Year’s Day Thanksgiving Day
Juneteenth Day after Thanksgiving
Independence Day Christmas Eve
Veterans’ Day Christmas Day
13.4 Holiday pay shall be granted provided the employee shall have worked on the
employee’s last scheduled workday prior to the holiday and next regularly scheduled
workday after the holiday.
4. Article 14 – Vacation
Effective July 1, 2021, amend Article 14, a follows:
14.1 All vacation time will be approved by the Director. Scheduling will be handled by the
Processing Adult Circulation Manager, Adult Services Librarian and the Assistant Director
Youth Services Children’s Librarian in their respective areas. Vacation may not be carried over
into another fiscal year.
Vacation time is accrued every pay period using the formula: number of annually awarded hours
divided by number of pay periods per year. Currently there are twenty-six (26) pay periods.
Full-time employees, hired prior to July 1, 2015, and in continuous service, earn vacation time in
8.75 hour work days.
More than one (1) year, but less than three (3) years will be paid for ten (10) work days,
earning 3.37 hours per pay period;
More than three (3) years, but less than six (6) years will be paid for fifteen (15) work
days, earning 5.05 hours per pay period;
More than six (6) years, but less than fifteen (15) years will be paid for twenty (20)
work days, earning 6.74 hours per pay period;
More than fifteen (15) years will be paid for twenty-five (25) work days, earning 8.42
per pay period.
Full time employees, hired after July 1, 2015, and in continuous service earn vacation time in 7
hour work days.
More than six (6) months but less than one (1) year, and who have successfully
completed their probationary period, will be paid for 35 hours (1 week) earning
1.35 hours per pay period;
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Brewster Ladies Library, July 1, 2021 through June 30, 2023
More than one (1) year, but less than three (3) years will be paid for 70 hours (2 weeks),
earning 2.70 hours per pay period;
More than three (3) years, but less than six (6) years will be paid 105 hours (3 weeks),
earning 4.04 hours per pay period;
More than six (6) years, but less than fifteen (15) years will be paid for 140 hours (4
weeks), earning 5.39 hours per pay period;
More than fifteen (15) years will be paid for 175 hours (5 weeks), earning 6.74 per pay
period.
After six (6) months of continuous service and successful completion of the probationary period,
earned vacation time may be used. Years of service for purposes of vacation eligibility shall be
based upon the employee’s anniversary date.
14.2 Part-time employees accrue vacation time every pay period using the formula: number of
annually awarded hours divided by number of pay period per year. Currently there are twenty-six
(26) pay periods. For part-time employees, a vacation week is the number of hours worked per
week as listed in the fiscal year budget. After six (6) months of continuous service, and the
successful completion of the probationary period, earned vacation time may be used.
Part-time employees who have worked for the Brewster Ladies’ Library for more than six (6)
months but less than one (1) year, and who have successfully completed their probationary period,
shall receive one (1) week of vacation.
Part time employees who have worked for the Brewster Ladies’ Library for more than one (1) year
but less than five (5) years shall receive two (2) weeks of vacation.
Part time employees who have worked for the Brewster Ladies’ Library for more than five (5)
shall receive three (3) weeks’ vacation.
Years of service for purposes of vacation eligibility shall be based upon the employee’s
anniversary date.
14.3 As vacation time is accrued weekly, employees may carry over the number of weeks they
are annually awarded into the next year.
14.4 A vacation day shall be equal to the number of hours in an employee’s regular workday.
14.5 Employees shall receive their vacation pay according to the regular payroll schedule.
14.6 Upon separation from employment, employees will be paid for any earned, unused
vacation leave.
14.7 Holidays observed by the Library that occur during a full-time employee’s vacation leave
are counted as holidays and not as vacation time.
14.8 An employee shall accrue his/her paid vacation if incapacitated due to an injury incurred
in the performance of his/her work, for a period of up to six (6) months.
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Brewster Ladies Library, July 1, 2021 through June 30, 2023
14.9 Subject to the approval of the Library Director, up to a maximum of one week may be
carried over to the next anniversary year. Subject to the approval of the Library Director,
employees hired before July 1, 2013 may carry over up to 50% of their accrued vacation.
14.10 Effective 7/1/2021, any accrued and unused vacation days in excess of one week for
employees hired after July 1, 2013 must be used as follows:
No less than fifty percent (50%) of the excess days must be used no later than
6/30/2022; otherwise they will be forfeited;
The remaining number of days in excess of one week must be used no later than
6/30/2023; otherwise they will be forfeited.
5. Article 15 – Sick Leave
Effective July 1, 2021, amend Article 15, a follows:
5. Article 15 – Sick Leave
Effective July 1, 2021, amend Article 15, a follows:
15.1 Full-time employees shall earn 4.04 hours per pay period one and one quarter (1.25) days
per month for each month of employment up to a maximum of 15 days per year.
15.2 Part-time employees working 21-34 hours per week are shall earn 2.02 hours per pay period
three quarter (.75) days per month for each month of employment up to a maximum of 8
days per year. Part-time employees working ten (10) to twenty (20) hours per week shall
earn 1.01 hours per pay period one third (.33) days per month for each month of
employment up to a maximum of 4 days per year.
15.3 Unused sick leave may be accumulated from year to year to a maximum of one hundred
and ninety (190) days.
15.4 Extended, uncompensated sick leave for full-time or part-time employees is subject to
approval by the Personnel Committee of the Board of Directors.
15.5 No employee will be gainfully employed while on sick leave from the Library.
15.6 If incapacitated due to an injury incurred in the performance of his/her work an employee
shall be permitted to utilize sick leave pay in addition to any Workers’ Compensation benefits
received in order to receive a regular week’s pay.
15.7 Upon death or retirement, pursuant to the Barnstable County Retirement Plan Rules
and regulations pertaining to retirement, employees will be eligible for payment of twenty
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Brewster Ladies Library, July 1, 2021 through June 30, 2023
(20) percent of the dollar value of unused sick leave, up to a maximum of one hundred and
ninety (190) days. The employee must notify the Town of their intention to retire in
the upcoming fiscal year by December 31 st of the previous fiscal year for budget planning
purposes to be eligible for this sick leave buyback benefit. Employees who provide less than the
required notice will be eligible for payment of ten (10) percent of the dollar value of unused sick
leave, up to a maximum of one hundred and ninety (190) days, said amount to be paid at the
Town’s earliest available convenience subject to available funding. An employee's current unused
sick leave will be included in the maximum number of days eligible for buyback.
15.8 Employees may use up to five (5) days per year of their sick leave time for leave to take
care of an immediate family member; namely: spouse, partner, child, stepchild, mother, father,
grandparent, brother, sister, step parents, step brother and step sister.
6. Article 16 – Bereavement Leave
Effective July 1, 2021, amend Article 16, a follows:
16.1 Full-time employees shall have up to five (5) calendar days off without loss of pay in the
event of a death in the immediate family of the employee, namely: spouse, partner, child, stepchild,
mother, father, brother, sister, step parents, step brother and step sister. Full-time employees shall
have up to four (4) consecutive calendar days off without loss of pay in the event of the death of
the employee’s grandparent, grandchild, or in-law. Full-time employees shall have up to one (1)
day off without loss of pay in the event of the death of an aunt, uncle, niece, nephew or cousin to
attend services. Additional leave, without loss of pay, may be granted by the Library Director with
the approval of the Town Administrator.
16.2 Part-time employees shall have up to three (3) calendar days off without loss of pay in the
event of a death in the immediate family of the employee, namely: spouse, partner, child, stepchild,
mother, father, brother, sister, step parents, step brother and step sister. Part-time employees shall
have up to two (2) consecutive calendar days off without loss of pay in the event of the death of
the employee’s grandparent, grandchild, or in-law. Part-time employees shall have up to one (1)
day off without loss of pay in the event of the death of an aunt, uncle, niece, nephew or cousin to
attend services. Additional leave, without loss of pay, may be granted by the Library Director with
the approval of the Town Administrator.
7. Article 17 – Personal Days
Effective July 1, 2021, amend Article 17, a follows:
17.1 Full-time employees shall receive three (3) personal days annually. A personal day is
defined as the number of hours scheduled to be worked that specific weekday not to exceed nine
(9) hours. If a personal day is taken in hourly increments there is a maximum of twenty four (24)
hours annually. Part-time employees working more than twenty (20) hours per week shall receive
one and one-half (1.5) personal days annually. If a personal day is taken in hourly increments there
is a maximum of twelve (12) hours annually. Part-time employees working ten (10) to twenty (20)
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Brewster Ladies Library, July 1, 2021 through June 30, 2023
hours per week shall receive three-quarters (.75) personal days annually. If a personal day is taken
in hourly increments there is a maximum of six (6) hours annually.
17.2 Personal days may not be carried over to the next fiscal year and no payment shall be made
at separation from employment for unused days.
8. Article 31 – Wages
Effective July 1, 2021, amend Article 31, a follows:
Effective July 1, 2021, amend Article 31, Wages, as follows:
31.1 The parties will retain the current range system with a minimum and maximum and agree
to the following wage increases:
Fiscal Year 2022 beginning July 1, 2021, 2% COLA
Fiscal Year 2023, beginning July 1, 2022, 2.75% COLA
31.2 New hires will be hired at the minimum step/rate for the position If a candidate for a position
possesses exceptional qualifications for the position, the Library Director may recommend that
such candidate be hired at a rate above the minimum up to Step 4 on the wage scale. Such
recommendation must be approved by the Union, such approval not to be unreasonably withheld,
and the Town Administrator.
30.2.1 The Library Director may, with the approval of the Town Administrator, grant new
employees, in recognition of their previous relevant experience, an additional five (5) days of
vacation leave with pay after six (6) months of service.
31.3 Movement is based upon a satisfactory annual performance review.
The Library will pay an annual stipend of $1,000.00 to an employee who holds a Masters in Library
and Information Science and to the current Adult Services Librarian/Reference Librarian who
holds a Masters in Archival Studies. These payments will be made at the end of each fiscal year.
New staff with a Master degree in Library and Information Science hired between July 1 and
December 31 will receive a prorated payment. New staff hired after December 31 and before
July1 will not receive any payment for that fiscal year.
9. Article 37 – Video Surveillance Cameras
Effective July 1, 2021, amend Article 37, a follows:
37.1 The purpose of the use of video surveillance cameras is to monitor and record public and
restricted areas for the purpose of safety and security of the public and employees and the
protection of BLLA property.
7
Brewster Ladies Library, July 1, 2021 through June 30, 2023
The BLLA shall determine appropriate locations for video surveillance cameras consistent with
the BLLA Video Surveillance and Filming Policy. Video surveillance cameras may be placed in
all BLLA workplace areas. Access to imaging produced by such cameras shall be in accordance
with the policy.
The video surveillance cameras addressed in the policy shall not be installed in, or used to monitor
or record, areas where there is a reasonable expectation of privacy in accordance with accepted
social norms, such as restrooms, lunchrooms or locker rooms.
The BLLA will post notices/placards on buildings that video surveillance may occur on BLLA
property.
Imaging from the video surveillance cameras may be used for the discipline of employees. In such
event, the Union may, upon written request, have access to the specific imaging used in the
disciplinary action. The Town will apply progressive discipline practices in any such instances,
while retaining the right to terminate or suspend any employee for conduct that is serious enough
to merit termination or suspension in the first instance.
10. Article 39 – Education Tuition Reimbursement
Effective July 1, 2021, amend Article 39, as follows:
Prior to registering for a course, a member of the union (after probation) may submit a written
request for education tuition reimbursement to the Library Director or designee. Upon approval,
an employee, who takes an accredited special training or post college course which relates to the
employee’s job, shall be eligible for tuition and textbook reimbursement upon successful
completion of the course subject to the following conditions:
A.The initial benefit will be as follows with the remaining dollars to be divided equally
among the users with additional expenses.
1.$1,000.00 $500.00 per course
B.Total reimbursement for all Union members shall be limited to the following:
1.$4,000.00 $2,500.00 per year.
C.Such courses must be taken during off-duty times unless otherwise approved by the
Director or designee and all employees agree that they shall make every effort to obtain
outside funding for their attendance at such classes if such money is available.
D.Successful completion of a course shall be defined as a grade of B (alpha), 80 (numeric)
or better. Documentation of such completion shall be submitted to the Library Director
or designee prior to the issuance of any reimbursement.
E.The decision of the Library Director or designee to approve or disapprove a course for
tuition reimbursement shall not be subject to the arbitration procedure.
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Brewster Ladies Library, July 1, 2021 through June 30, 2023
11. Article 40 – Duration
Effective July 1, 2021, amend Article 40, Duration, as follows:
This Agreement shall become effective as of July 1, 2021, and shall remain in effect through June
30, 2023, and from year to year thereafter, unless either party notifies the other party in writing
prior to January 1, 2021 (or any subsequent January 1st thereafter), of its intention to terminate,
amend, or modify this Agreement.
Signed this _____ day of ________________________, 2017
FOR THE BREWSTER LADIES LIBRARY FOR SEIU LOCAL 888
BREWSTER LIBRARY EMPLOYEES
____________________________________________ _____________________________________________
Nori Morganstein, Co Chapter President
_____________________________________ _____________________________________
Mary Fecteau, Co Chapter President
_____________________________________ ______________________________________
____________________________________ ______________________________________
_____________________________________ ______________________________________
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
TO: Personnel Bylaw Employees
FROM: Peter Lombardi, Town Administrator
RE: FY22-23 Personnel Bylaw Employee Compensation
DATE: May 13, 2021
The Town has recently come to agreement on new 2-year contracts with several of our
bargaining units (Police Patrol Union, Police Sergeants Union, and Ladies Library
employees (SEIU), covering FYs 22 & 23. Each of those agreements have included a
2% COLA for FY22 and a 2.75% COLA for FY23, establishing the wage precedent.
While I know that, in the recent past, different COLAs were negotiated with different
unions and personnel groups, the Town does not support taking an approach to Cost Of
Living Adjustments that is not equitable for all employees. For that reason, the Select
Board plans to update the Personnel Bylaw Policies & Procedures to include a 2% COLA
in FY22 and a 2.75% COLA in FY23 for all impacted non-union employees. Funding for
such is included in the FY22 operating budget and will be voted on at Town Meeting
this Saturday in Article 20. These COLAs will be effective July 1, 2021 and July 1, 2022
respectively.
Separate and apart from COLA increases, our consultants for the compensation and
classification study have made good progress on their work for the Town over the past
several months. They expect to finalize their report by early June and we plan to hold
meetings with each of the unions and Personnel bylaw employees to review their data,
methodology, findings, and recommendations next month. They will be seeking initial
feedback from you at these sessions and may make further adjustments based on that
input. They will present their report to the Select Board shortly thereafter. We will
then impact bargain changes recommended by the report with each union and plan to
follow a similar process for Personnel bylaw employees.
At its core, this project seeks to ensure we compensate our employees in a way that is
fair, equitable, and competitive in the market. At its conclusion, we will have new job
descriptions and an updated classification system that accurately reflect our current job
functions and responsibilities. I will share that the consultants are recommending
(re)instituting a formal step system for Personnel bylaw employees to ensure that you
are compensated in a manner that is more consistent with other Town employees.
Funding to implement these recommendations, at least in their current form, are also
included in the FY22 operating budget. Accordingly, our goal is to make pay increases
related to the comp and class plan effective July 1, 2021, although implementation will
likely occur sometime after that date and so will require retroactive payment.
Office of:
Select Board
Town Administrator