HomeMy Public PortalAbout09) 7G Authorizing Facsimile Signatures for the Drawing of City Warrants and ChecksAGENDA
ITEM ?.G.
ADMINISTRATIVE SERVICES DEPARTMENT
MEMORANDUM
DATE: February 4, 2014
TO: The Honorable City Council
FROM: Tracey L. Hause, Acting City Manager/Administrative Services Director
SUBJECT: AUTHORIZING FACSIMILE SIGNATURES FOR THE DRAWING OF CITY
WARRANTS AND CHECKS
RECOMMENDATION:
The City Council is requested to adopt Resolution No. 14-4970 (Attachment "A"),
approving a change in the authorized signers for City warrants and checks .
BACKGROUND:
1. On November 3, 2009, the City Council adopted Resolution No. 09-4640
authorizing facsimile signatures for City warrants and checks.
2. On April 3, the City Council adopted Resolution No. 12-4808, appointing Tracey
Hause as the City Treasurer.
3. On January 13, 2014, the City Council terminated City Manager Jose Pul ido's
employment agreement.
ANALYSIS:
Pursuant to Government Code Section 37203, the mayor shall draw a warrant or
warrants upon the city treasurer specifying the purpose for which drawn and the fund
from which payment is to be made. The city clerk shall countersign the warrant. The
legislative body, by ordinance or resolution , may prescribe an alternative method of
drawing warrants and checks.
The City in recent years had prescribed an alternative method for drawing (i.e.
"signing ") the City's warrants and checks. The City Council by Resolution No. 09-4640,
authorized all warrants and checks have joint signatures (2) from the following
authorized signatures:
City Council
February 4, 2014
Page 2 of 3
• City Manager; Jose E. Pulido;
• Deputy City Treasurer, Mary R. Flandrick;
• Deputy City Treasurer; Monica Molina; and
• Director of Parks and Recreation, Cathy Burroughs.
While it is not clear why the City Clerk and the Financial Services Manager, were
named Deputy City Treasurer, as staff could not locate any official documentation (i.e.,
Classification Plans or other appointing Resolutions) that would identify them in this
capacity, staff is recommending the proposed Resolution for adoption include the
adopted and accurate titles of the staff that are being suggested as authorized
signatures.
The separation of City Manager Pulido caused staff to review the current Resolution
and recommend revisions to the authorized signatures. Since it may be a number of
months before a permanent City Manager is appointed, it is recommended the City
Council adopt the attached Resolution in the interim, removing City Manager Pulido
name as an authorized signature and update the current authorized signatures. It is
also recommended the City add the current City Clerk, Peggy Kuo as an authorized
signer. When a permanent City Manager is appointed, staff will then once again return
to the City Council with a Resolution that will include his or her name, title and
signature.
CONCLUSION:
In order to ensure the City is in accordance with Government Code Section 37203,
adoption of the attached Resolution No. 14-4970 is recommended; requiring joint (2)
signatures on all warrants and checks of the following officers:
• Administrative Services Director/City Treasurer, Tracey L. Hause;
• Director of Parks and Recreation, Catherine Burroughs; and
• City Clerk, Peggy Kuo
FISCAL IMPACT:
There is not fiscal impact of this action to the Fiscal Year (FY) 2013-14 City Budget.
ATTACHMENTS:
A. Resolution No. 14-4970
ATTACHMENT A
RESOLUTION NO. 14-4970
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMPLE
CITY AUTHORIZING FACSIMILE SIGNATURE FOR THE DRAWING OF
CITY WARRANTS AND CHECKS
THE CITY COUNCIL OF THE CITY OF TEMPLE CITY DOES HEREBY RESOLVE, DETERMINE
AND ORDER:
SECTION 1. Pursuant to Government Code Section 37203 the following method is prescribed for
the drawing of all warrants and checks:
All warrants and checks shall be drawn upon the joint signatures of two of the following officers:
• Administrative Services Director/City Treasurer;
• Director of Parks and Recreation; and
• City Clerk
SECTION 2. Jose E. Pulido as City Manager, is hereby removed as an authorized signer effective
January 13, 2014.
SECTION 3. The City Council of the City of Temple City does hereby authorize the City Treasurer
to utilize Facsimile Signatures for the following personnel pursuant to Section 37203 of the Government
Code.
Tracey L. Hause
Administrative Services Director/
City Treasurer
Peggy Kuo
City Clerk
Catherine M. Burroughs
Director of Parks and Recreation
SECTION 5. These signatures are hereby approved for the drawing of warrants and checks.
SECTION 6. The City Clerk shall certify to the passage and adoption of this resolution.
APPROVED AND ADOPTED this 4th day of February, 2014.
MAYOR
Resolution No. 14-4790
Page 2
ATTEST:
City Clerk
I, City Clerk of the City of Temple City, hereby certify that the foregoing resolution, Resolution No. 14-
4970, was adopted by the City Council of the City of Temple City at a regular meeting held on the 4th day of
February 2014, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Councilmember-
Councilmember-
Councilmember-
Councilmember-
City Clerk