HomeMy Public PortalAbout11) 7I Petty Cash and Visa Card ReportAGENDA
ITEM 7.1.
ADMINISTRATIVE SERVICES DEPARTMENT
MEMORANDUM
DATE: February 4, 2014
TO: The Honorable City Council
FROM: Tracey L. Hause, Acting City Manager/Admin istrative Services Direct&
By: Lee Ma, Accountant ·
SUBJECT: PETTY CASH AND VISA CARD REPORT
RECOMMENDATION:
The City Council is requested to review, receive and file the Petty Cash and Visa Card
Report.
BACKGROUND:
1. On August 6, 1991, staff began submitting the Petty Cash Report to the City Council
on a regular basis.
2. On June 3, 1997, staff began subm itting the Visa Card Report to the City Council on
an as needed basis.
ANALYSIS:
In the interest of full transparency, the City Council is being requested to review the
Petty Cash Report from December 13, 2013 to January 10, 2014. The total of petty
cash expenditures were $467.49 (Attachment "A"). The petty cash fund will be
reimbursed after the City Council approves the February 4, 2014 Warrant RegisteL
Further, the City Council is being requested to review the Visa Card Report from
December 6, 2013 to January 8, 2014. The total of the Visa card expenditures were
$2,638 .54 (Attachment "B") and were paid on the February 4, 2014 Warrant Register.
City Council
February 4, 2014
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CONCLUSION:
As has been our past practice, the attached Petty Cash and Visa Card Reports are
being presented for Council review and for staff to answer any questions that they may
have with regards to these expenditures. This practice seeks to avoid any potential
misuse of public funds.
FISCAL IMPACT:
This item does not have an impact on the Fiscal Year (FY) 2013-14 City Budget.
ATTACHMENTS:
A. Petty Cash Detail
B. Visa Card Charge
Attachment "A"
Account No. Description
47-970-83-4415 $ 8.71 Grease FTG
$ 8.71 Total
01-970-82-4465 $ 5.33 Grout Bag
$ 5.33 Total
01-950-67-4465 $ 32.63 Whistles for Traffic Control
$ 32.63 Total
01-950-64-4465 $ 35.65 Supplies for Cert
$ 35.65 Total
01-940-57-4690 $ 35.44 Supplies for Winter Camp
R14-09 $ 22.98 Supplies for Winter Camp
$ 10.47 Supplies for Winter Camp
$ 9.98 Supplies for Winter Camp
$ 6.84 Supplies for Winter Camp
$ 3.58 Supplles for Winter Camp
$ 89.29 Total
01-940-57-4690 $ 50.00 Senior Party Supplies
R14-06 $ 35.70 Supplies for Senior Christmas
$ 16.94 Supplies for Senior Luncheon
$ 102.64 Total
01-940-57-4690 $ 8.00 Parking for Ice Skating for Teen Zone
R14-03 $ 8.00 Total
01-940-57-4465 $ 19.26 Supplies for Volunteers
R14-10 $ 19.26 Total
01-940-57-4630 $ 19.33 Supplies for Lights on T.C.
R14-07 $ 13.94 Supplies for Lights on T.C.
$ 7.06 Supplies for Lights on T.C.
$ 2.18 Supplies for Lights on T.C.
$ 2.18 Supplies for Lights on T.C.
$ 1.09 Supplies for Lights on T.C.
$ 45.78 Total
01-920-49-4450 $ 3.56 Certified Mail Postage for Letter to the State
$ 3.56 Total
01-910-41-4410 $ 31.39 Food For Meeting of January 7, 2014
$ 31.39 Total
01-910-41-4670 $ 40.00 Strategic Plan: Pizza, Sandwiches and Salad
$ 27.96 Cupcakes for Citizens Academy Graduation
$ 17.29 Certificate Paper for Citizens Academy
$ 85.25 Total
Grand Total $ 467.49 Receipt #14w5350 to 14w5367
VOID 14-5358
VISA CARD CHARGES Attachment "B"
12/6/13-1/8/14
1216/13 DOMINO'S PIZZA 122.69
Food for the Light on Temple City Event
1217113 HYATT REGENCY MISSION BAY 898.86
City Clerk's New Law and Election Seminar-City Clerk Kuo and Deputy City Clerk Bonus
1219/13 MISSION LINEN 71.94
Uniform for Part Time Tree Trimmer
1219113 PIZZA CART 8100
Food for the Citizen's Academy Meeting
1219113 ARMSTRONG 167.75
Holiday party centerpieces for the Employee Recognition Party
1219/13 PODS #49 (103.10)
Credit refund from container rental
12110113 JOANN FABRIC 28.01
Supplies for the Holiday Employee Recognition Party
12111113 AMAZON SERVICES-KINDLE 15.49
Purchase of Getting Started: A Performance Measurement Handbook
12111113 BESTBUY. COM 121.50
Purchase of a City Clerk In A Box Supplies (Sony Digital Voice Recorder, Energizer
Pack and Logitech Presentation Pointer)
12113113 STREET TREE SEMINAR INC 440.00
Making Cities Safe for Trees Training-Tree Crew: Cruse, Parthemore, Calderon and
Regina
12116113 EL RUIZENOR GRILL 31.00
Lunch Meeting-Mayor Sternquist, City Manager Pulido and Community Development
Director Persico
12119113 CALIFORNIA SOCIETY OF MUNICIPAL FINANCE OFFICERS 350.00
CSMFO 2014 Annual Conference Registration-Administrative Services Director Hause
12120113 STAPLES DIRECT 194.94
Office supplies for the Parks & Recreation Program
114114 SUNGARD PUBLIC SECTOR 160.00
Webinar W2 and 1099 Processing Conference Class-Accountant Ma and Accounting
Technician Trevino
118114 CHARTER COMMUNICATIONS 58.46
Charter TV subscription for City Hall and EOC
I I TOTAL I 2,638.54 I
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