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Home My Public Portal About13) 7K Fiscal Year 2013-14 City Budget- Second Quarter Budget AmendmentsAGENDA ITEM 7.K. ADMINISTRATIVE SERVICES DEPARTMENT MEMORANDUM DATE: February 4, 2014 TO: The Honorable City Council FROM: Tracey L. Hause, Acting City Manager/ Adm inistrative Services Direct~ By: Lee Ma, Accountant "EJ SUBJECT: FISCAL YEAR (FY) 2013-14 CITY BUDGET -SECOND QUARTER BUDGET AMENDMENTS RECOMMENDATION: The City Council authorizes staff to revise various budgeted appropriations for the FY 2013-14 City Budget as indicated in Attachment "A" to ensure actual spending leve ls are within budgeted appropriations during the current fiscal year. BACKGROUND: 1. On June 4, 2013, the City Council approved the FY 2013-14 City Budget. 2. On August 20, 2013, the City Council approved a budget amendment i n the amount of $36,500 and awarded a Consultant Services Agreement to Center of Priority Based Budgeting (CPBB) for the Priority Based Budgeting Model and related consulting services. 3. On December 3, 2013, the City Council approved a budget amendment in the amount of $1,276,175 from the Economic Development Reserve for the appraisal and all en vironmenta l site assessment work related to and the purchase of the 5922 Primrose Property. ANALYSIS : Throughout the fiscal year, staff monitors revenues and expenditures and makes recommendations for revised revenue estimates and adjustments to appropriations quarte rly, if necessary, and at mid-year. Budget adjustments for the first quarter were not necessary; the refore staff did not bring forward a report. While it is anticipated that some revenues will exceed current estimates, staff is only recommending the appropriation adjustments in Attachment "A" be made at this time to ensure actual City Council February 4, 2014 Page 2 of 2 spending levels in individual line item are within budgeted appropriations at December 31,2013. The proposed FY 2013-14 Mid-Year adjustments and financial reports will be submitted to the City Council on February 18, 2014. CONCLUSION: These recommended appropriation adjustments are necessary to ensure actual spending levels in individual line items do not exceed budgeted appropriations at the close of the second quarter of FY 2013-14. FISCAL IMPACT: If the City Council approves the recommended appropriation adjustments, $47,745 will be added to the FY 2013-14 City Budget, ensuring actual spending levels in individual line items do not exceed budgeted appropriations at December 31, 2013. ATTACHMENT: A. FY 2013-14 Second Quarter Appropriation Adjustments Department/Program City Clerk legal Advertising Office Equipment Administrative Services Personnel Analyst Personnel Analyst Private/Special Contract Services Private/Special Contract Services Account Technician Private/Special Contract Services Audit Services Parks & Recreation Overtime Part Time (Park Maint. Worker) Special Equipment Maintenance Overtime Community Development Private/Special Contract Services Fares & Subsistence Printing Postage Overtime Mileage Reimbursement Meeting Expense Training Mise Law Enforcement Activities Special Dept Supplies ATTACHMENT A CITY OF TEMPLE CITY FY 2013-14 SECOND QUARTER APPROPRIATION ADJUSTMENTS Original Budget Proposed Revised Budget Account Number Amount Adjustments Amount Explanation 01-910-45-4470 3,000 1,500 4,500 Cost of anticipated publish notices 01-910-45-4830 0 4,240 4,240 Filing cabinets replacement and time/date stamp machine 01-910-46-4110 45,620 (26,165) 19,455 Reappropriation due to position vacancy 01-91047-4110 45,620 (26,1651 19,455 Reappropriation due to position vacancy 01-910-46-4231 15,000 26,165 41,165 Reappropriation for temporary assistance in ASD 01-910-47-4231 0 26,165 26,165 Reappropriation for temporary assistance in ASD 01-920-48-4115 60,700 137,560) 23,140 Reappropriation due to position vacancy 01-920-48-4231 36,500 37,560 74,060 Reappropriation for temporary assistance in ASD 01-920-48-4233 53,540 16,460 70,000 Additional audit work due to asbetos discovery and Single Audit 01-940-59-4150 7,500 3,500 11,000 Staff time cover for Maintenance Workers unanticipated absences 01-940-594161 18,055 4,820 22,875 Salary rate adjustment due to Class and Compensation Study 01-940-59-4530 1,500 2,000 3,500 Repair for edger and mowers 47-970-83-4150 3,500 1,500 5,000 Anticipated emergency call outs for tree trimming and removal 0 01-950-65-4231 40,000 (16,000) 24,000 Reappropriation to Parking Administration Program Overtime 01-950-65-4420 3,000 (2,000) 1,000 Reappropriation to Parking Administration Program Overtime 01-950-65-4445 2,000 (1,000) 1,000 Reappropriation to Parking Administration Program Overtime 01-950-65-4450 2,000 (2,0001 0 Reappropriation to Parking Administration Program Overtime 01-950-67-4150 500 21,000 21,500 Due to unexpected City events, assistance to other departments and cash out compensation time {maximum 40 hrs only) 01-950-64-4405 150 (150) 0 Reappropriation for Edgesoft software and street signage purchase 01-950-64-4410 600 (6001 0 Reappropriation for Edgesoft software and street sign age purchase 01-950-64-4490 3,000 (1,0001 2,000 Reappropriation for Edgesoft software and street signage purchase 01-950-61-4795 4,000 (2,635) 1,365 Reappropriation for Edgesoft software and street signage purchase 01-950-67-4465 7,085 4,385 11,470 Purchase of Edgesoft software and street sign age Page lof2 Department/Program Private/Special Contract Services Overtime Street Maintenance Special Dept Supplies Property Expense Special Projects Total ATTACHMENT A CITY OF TEMPLE CITY FY 2013-14 SECOND QUARTER APPROPRIATION ADJUSTMENTS Original Budget Proposed Account Number Amount Adjustments 01-930-53-4231 1,770,000 (10,000) 01-970-81-4150 6,500 10,000 21-960-75-4257 25,000 (2,030) 21-960-71-4465 1,000 2,030 01-970-81-4506 0 12,030 01-970-81-4685 0 1,695 2,155,370 47,745 Revised Budget Amount 1,760,000 16,500 22,970 3,030 12,030 1,695 2,203,115 Explanation Reappropriation for staff overtime due to Council Chamber Renovation and pot hole patrol Staff overtime due to Council Chamber Renovation and pot hole patrol Reappropriation for AutoCAD software for Transtech Purchase of AutoCAD software for Transtech Property tax for the 5800 Temple City Blvd. Property Office supplies to replace asbetos contaminated items in City Clerk Office Page 2 of 2